Brother MFC 425CN User Manual

QUICK-DIAL NUMBERS AND DIALLING OPTIONS   5 - 2
Changing Speed-Dial numbers
If you try to store a Speed-Dial number where a number has already 
been stored, the LCD will show the name that has been stored there 
(or number) and will ask you to do one of the following: 
1Press 1 to change the stored number.
—OR—
Press 
2 to exit without making a change.
How to change the stored number or name:
■If you want to change a character, use   or   to position 
the cursor under the character you want to change,...

5 - 3   QUICK-DIAL NUMBERS AND DIALLING OPTIONS
Setting up Groups for Broadcasting
Groups allow you to send the same fax message to many fax 
numbers by pressing only a few keys (
Search/Speed Dial, #, the 
two-digit number, and 
Mono Start). First, you’ll need to store each 
fax number as a Speed-Dial number.
Then, you can combine them into a Group. Each Group uses up a 
Speed-Dial number. You can have up to six Groups, or you can 
assign up to 19 numbers (MFC-215C) or up to 79 numbers 
(MFC-425CN) to...

QUICK-DIAL NUMBERS AND DIALLING OPTIONS   5 - 4
Dialling options
Access codes and credit card numbers
Sometimes you may want to choose from several long distance 
carriers when you make a call. Rates may vary depending on the time 
and destination. To take advantage of low rates, you can store the 
access codes or long-distance carriers and credit card numbers as 
Speed-Dial numbers. You can store these long dialling sequences by 
dividing them and setting them up on separate Speed Dial numbers in 
any...

6 - 1   REMOTE FAX OPTIONS (MFC-425CN ONLY)
6
Setting up Fax Forwarding
When you select Fax Forward, your machine stores the received fax 
in the memory. The machine will then dial the fax number you’ve 
programmed and forward the fax message.
1Press Menu/Set, 2, 5, 1.
2Press ▲ or ▼ to select  Fax Forward .
Press  
Menu/Set.
The LCD will ask you to enter the fax number to which faxes will 
be forwarded.
3Enter the forwarding number (up to 20 digits).
Press 
Menu/Set.
4Press ▲ or ▼ to select  Backup...

REMOTE FAX OPTIONS (MFC-425CN ONLY)   6 - 2
Setting Fax Storage
If you select Fax Storage, your machine stores the received fax in the 
memory. You will be able to retrieve fax messages from another 
location using the Remote Retrieval commands.
1Press Menu/Set, 2, 5, 1. 
2Press ▲ or ▼ to select Fax Storage .
Press 
Menu/Set.
3Press Stop/Exit.
Setting PC Fax Receive (MFC-425CN only)
If you turn on the PC-Fax Receive feature your machine will store received 
faxes in memory and send them to your PC...

6 - 3   REMOTE FAX OPTIONS (MFC-425CN ONLY)
4Press ▲ or ▼ to select  Backup 
Print:On  or Backup Print:Off
Press 
Menu/Set.
5Press Stop/Exit.
Changing your PC (MFC-425CN only)
1Press Menu/Set, 2, 5, 1.
2Press ▲ or ▼ to select  PC Fax Receive .
Press 
Menu/Set.
3To change your PC, press 1.
Press 
Menu/Set.
4Press ▲ or ▼ to select your PC you want to receive.
Press 
Menu/Set.
5Press ▲ or ▼ to select  Backup 
Print:On  or Backup Print:Off
Press 
Menu/Set.
6Press Stop/Exit.
Make sure that you run  PC Fax...

REMOTE FAX OPTIONS (MFC-425CN ONLY)   6 - 4
Turning off Remote Fax Options
1Press Menu/Set, 2, 5, 1. 
2Press ▲ or ▼ to select Off.
Press 
Menu/Set.
3Press Stop/Exit.
Changing Remote Fax Options
If received faxes are left in your machine’s memory when you change from 
PC Fax Receive to another remote fax option  (Fax Forward or Fax 
Storage) , the LCD will ask you the following message:
— OR —
■ If you press 1, faxes in the memory will be erased or printed 
before the setting changes. If a backup copy...

6 - 5   REMOTE FAX OPTIONS (MFC-425CN ONLY)
Setting your Remote Access Code
The remote access code lets you access the Remote Retrieval 
features when you are away from your machine. Before you use the 
remote access and retrieval features, you have to set up your own 
code. The default code is inactive code (--- ).
1Press Menu/Set, 2, 5, 2.
2Enter a three-digit code using numbers 0-9 or  .
Press 
Menu/Set. (The preset ‘ ’ cannot be changed.)
3Press Stop/Exit.
Do not use the same code used for your Fax...

REMOTE FAX OPTIONS (MFC-425CN ONLY)   6 - 6
Remote Retrieval
You can call your machine from any touch tone telephone or fax 
machine, then use the Remote Access Code and remote commands 
to retrieve fax messages.
Using your Remote Access Code
1Dial your fax number from a telephone or another fax machine 
using touch tone.
2When your machine answers, during a period of silence enter 
your Remote Access Code (3 digits followed by  ).
3The machine signals if it has received fax messages:
1 long beep 
— Fax...

6 - 7   REMOTE FAX OPTIONS (MFC-425CN ONLY)
Remote commands
Follow the commands below to access features when you are away 
from the machine. When you call the machine and enter your 
Remote Access Code (3 digits followed by  ), the system will give 
two short beeps and you must enter a remote command.
Remote commands Operation details
95
Change the Fax Forwarding 
or Fax Storage settings
1 OFF You can select  Off after you have retrieved 
or erased all your messages.
2 Fax Forwarding If you hear one...