Brother MFC 425CN User Manual

SETUP RECEIVE   4 - 1
4
Basic receiving operations
Choosing the Receive Mode
There are four different Receive Modes for your machine. You can 
choose the mode that best suits your needs.
Setup Receive
LCDHow it worksWhen to use it
Fax Only
(automatic receive)The machine 
automatically answers 
every call as a fax.For dedicated fax lines.
Fax/Tel
(fax and telephone)
(with an external or 
extension telephone 
for models without a 
handset)The machine controls the 
line and automatically 
answers every...

4 - 2   SETUP RECEIVE
To select or change your Receive Mode
1If it is not illuminated in green, press   (Fax).
2Press Menu/Set, 0, 1.
3Press ▲ or ▼ to select Fax Only, Fax/Tel, External TAD or 
Manual.
Press 
Menu/Set.
4Press Stop/Exit.
Setting the Ring Delay 
The Ring Delay sets the number of times the machine rings before it 
answers in Fax Only or Fax/Tel mode. If you have extension 
phones on the same line as the machine or subscribe to the 
telephone company’s Distinctive Ring service, keep the Ring...

SETUP RECEIVE   4 - 3
Setting the F/T Ring Time (Fax/Tel mode only)
If you set the Receive Mode to Fax/Tel, you’ll need to decide how long 
the machine will signal you with its special pseudo/double-ring when 
you have a voice call. (If it’s a fax call, the machine prints the fax.)
This pseudo/double-ring happens after the initial ringing from the 
phone company. Only the machine rings and no other phones on the 
same line will ring with the special pseudo/double-ring. However, you 
can still answer the...

4 - 4   SETUP RECEIVE
Fax Detect 
When you use this feature, you don’t have to press Mono Start, 
Colour Start, or the Fax Receive Code51 (91 for New 
Zealand) when you answer a fax call. Selecting On allows the 
machine to receive fax calls automatically, even if you lift the handset 
of an extension or external phone. When you see Receiving on the 
LCD or when you hear ‘chirps’ through the handset of an extension 
phone connected to another wall socket/phone socket, just replace 
the handset and your...

SETUP RECEIVE   4 - 5
Printing a reduced incoming fax  
(Auto Reduction)
If you choose On, the machine automatically reduces an incoming 
fax to fit on one page of A4, Letter or Legal size paper. The machine 
calculates the reduction ratio by using the page size of the document 
and your Paper Size setting (
Menu/Set, 1, 3).
1If it is not illuminated in green, press   (Fax).
2Press Menu/Set, 2, 1, 5. 
3Use ▲ or ▼ to select On (or Off).
Press 
Menu/Set.
4Press Stop/Exit.
Printing a fax from the memory...

4 - 6   SETUP RECEIVE
Reception into memory  
(Monochrome only)
As soon as the paper tray becomes empty during fax reception, the 
screen will display No Paper Fed; please put some paper in the 
paper tray. (See How to load paper, envelopes and post cards on 
page 1-14.)
If the Memory Receive is On at this time...
The current fax reception will continue, with the remaining page(s) 
being stored in memory, subject to available memory. Subsequent 
incoming faxes will also be stored into memory until the...

SETUP RECEIVE   4 - 7
Polling (MFC-425CN only)
Polling is the process of retrieving faxes from another fax machine. 
You can use your machine to ‘poll’ other machines, or you can have 
someone poll your machine.
Everyone who is involved in Polling needs to set up their fax 
machines for Polling. When someone polls your machine to receive 
a fax, they pay for the call. If you poll someone’s fax machine to 
receive a fax, you pay for the call.
Secure Polling
Secure Polling is a way to keep your documents...

4 - 8   SETUP RECEIVE
Setup for Polling Receive with Secure Code
You need to make sure you are using the same secure code as the 
other party.
1If it is not illuminated in green, press   (Fax).
2Press Menu/Set, 2, 1, 7.
3Press ▲ or ▼ to select Secure.
Press 
Menu/Set.
4Enter a four-digit secure code.
This is the same as the security code of the fax machine you are 
polling.
5Press Menu/Set.
6Enter the fax number you are polling.
7Press Mono Start or Colour Start.
Setup Delayed Polling Receive
You can set...

SETUP RECEIVE   4 - 9
Sequential Polling
The machine can request documents from several fax units in a 
single operation. You just specify several destinations in Step 5. 
Afterwards, a Sequential Polling Report will be printed.
1If it is not illuminated in green, press   (Fax).
2Press Menu/Set, 2, 1, 7.
3Press ▲ or ▼ to choose Standard, Secure or Timer.
Press 
Menu/Set when the screen displays the setting you 
want.
4If you selected Standard, go to Step 5.
■If you selected Secure, enter a four-digit...

5 - 1   QUICK-DIAL NUMBERS AND DIALLING OPTIONS
5
Storing numbers for easy dialling
You can set up your machine to do two types of easy dialling: 
Speed-Dial and Groups for Broadcasting faxes. When you dial a 
quick-dial number, the LCD shows the name, if you stored it, or the 
number.
Storing Speed-Dial numbers
You can store Speed-Dial numbers, so that when you dial you will 
only have to press a few keys (
Search/Speed Dial, #, the two-digit 
number, and 
Mono Start or Colour Start). The MFC-215C can...