Brother MFC 230C User Manual

							
Dialing and storing numbers45
8
Storing a pause8
Press Redial/Pause  to put a 3.5-second 
pause between numbers. If you are dialing 
overseas, you can press  Redial/Pause as 
many times as needed to increase the length 
of the pause.
Storing Speed Dial numbers8
You can store up to 40 2-digit Speed Dial 
locations with a name. When you dial you will 
only have to press a few keys (For example: 
Speed Dial , OK ,  #, the two-digit number, 
and  Black Start  or Color Start ).
aPress Speed Dial  and a or  b to 
choose  Set Speed Dial .
Press  OK.
bUse the dial pad to enter a 2-digit 
Speed-Dial location number (01-40).
Press  OK.
cEnter the fax or telephone number 
(up to 20 digits).
Press  OK.
dDo one of the following:
„ Enter the name (up to 16 characters) 
using the dial pad.
Press  OK. (To help you enter letters, 
see  Entering Text on page 112.)
„ To store the number without a name, 
press  OK.
eDo one of the following:
„ To store another Speed Dial number, 
go to step b.
„ To finish the setting, press 
Stop/Exit .
Changing Speed Dial 
numbers8
If you try to store a Speed Dial number where 
a number has already been stored, the LCD 
will show the name or number that has been 
stored there, and will ask you to do one of the 
following: 
„ Press  1 to change the stored number.
 
#05:MIKE
 
1.Change 2.Exit
„ Press  2 to exit without making a change.
If you chose  1, you will be able to change the 
stored number and name, or enter a new one. 
Follow the instructions below:
aEnter a new number. Press  OK.
bEnter a new name. Press  OK.
„ To change a character, use  d or  c to 
position the cursor under the character 
you want to change, then press 
Clear/Back . Re-enter the character.
Setting up groups for 
broadcasting8
If you regularly want to send the same fax 
message to many fax numbers you can set 
up a Group. Groups are stored on a Speed 
Dial number. Each group uses up a Speed 
Dial location. You can then send the fax 
message to all the numbers stored in a group 
just by entering a Speed Dial number, and 
then pressing  Black Start.
Before you can add numbers to a Group, you 
need to store them as Speed Dial numbers. 
You can have up to six small Groups, or you 
can assign up to 39 numbers to one large 
Group.
aPress  Speed Dial  and a or  b to 
choose  Setup Groups .
Press  OK.
 
						

							
Chapter 8
46
bUse the dial pad to enter the two-digit 
Speed Dial number where you want to 
store Group.
Press  OK.
cUse the dial pad to enter a Group 
number (1 to 6).
Press  OK.
 
Setup Group:G0_
dTo add Speed Dial numbers follow the 
instructions below:
For example, for Speed Dial numbers 
05 and 09. Press  Speed Dial, 05, 
Speed Dial , 09.
The LCD shows:  #05#09.
 
G01:#05#09
ePress OK when you have finished 
adding numbers.
fUse the dial pad to enter a name for the 
Group.
Press  OK.
Note
You can easily print a list of all your Speed 
Dial numbers. Numbers that are part of a 
group will be marked in the GROUP 
column. (See  How to print a 
report on page 48.)
 
Dialing access codes and 
credit card numbers8
You can combine more than one Quick Dial 
number when you dial. This feature may be 
useful if you need to dial an access code for 
a cheaper rate long distance carrier.
For example, you might have stored ‘555’ on 
Speed Dial #03 and ‘7000’ on Speed Dial 
#02. You can use them both to dial ‘555-7000’ 
if you press the following keys:
Speed Dial , OK , #03 , Speed Dial , #02 , and 
Start .
Numbers can be added manually by entering 
them on the dial pad:
Speed Dial , OK , #03 , 7, 0, 0 , 1 (on the dial 
pad), and  Start.
This would dial ‘555–7001’. You can also add 
a pause by pressing the  Redial/Pause key.
 
						

							
47
9
9
Fax reports9
You need to set up the Transmission 
Verification Report and Journal Period using 
the Menu  key.
Transmission Verification 
Report9
You can use the Transmission Report as 
proof that you sent a fax. This report lists the 
time and date of transmission and whether 
the transmission was successful (OK). If you 
choose  On or  On+Image , the report will print 
for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to 
know which faxes you must send again. 
Choosing  On+Image  or Off+Image  will print 
a section of the faxs first page on the report 
to help you remember.
When the Verification Report is turned  Off or 
Off+Image , the Report will only print if there 
is a transmission error, with NG in the 
RESULT column.
aPress  Menu, 2, 3 , 1.
bPress  a or  b to choose  Off+Image , 
On , On+Image  or Off .
Press  OK.
cPress  Stop/Exit .
Fax Journal (activity report)9
You can set the machine to print a journal at 
specific intervals (every 50 faxes, 6, 12 or 
24 hours, 2 or 7 days). If you set the interval 
to Off , you can still prin t the report by 
following the steps on the 
Reports on page 48. The default setting is 
Every 50 Faxes .
aPress Menu, 2, 3 , 2.
bPress  a or  b to choose an interval.
Press  OK.
(If you choose 7 days, the LCD will ask 
you to choose the first day for the 7-day 
countdown.)
„ 6, 12, 24 hours, 2 or 7 days
The machine will print the report at 
the chosen time and then erase all 
jobs from its memory. If the 
machines memory becomes full with 
200 jobs before the time you chose 
has passed, the machine will print 
the Journal early and then erase all 
jobs from the memory. If you want an 
extra report before it is due to print, 
you can print it without erasing the 
jobs from the memory.
„ Every 50 Faxes
The machine will print the Journal 
when the machine has stored 50 
jobs.
cEnter the time to start printing in 24-hour 
format.
Press  OK.
(For example: enter 19:45 for 7:45 PM.)
dPress  Stop/Exit .
Printing Reports9
 
						

							
Chapter 9
48
Reports9
The following reports are available: 
1.Transmission
Prints a Transmission Verification Report for 
your last transmission.
2.Help List
A help list about how to quickly program your 
machine.
3.Quick-Dial
Lists names and numbers stored in the 
Speed Dial memory, in numerical order.
4.Fax Journal
Lists information about the last incoming and 
outgoing faxes. 
(TX: Transmit.) (RX: Receive.)
5.User Settings
Lists your settings.
How to print a report9
aPress  Menu, 5.
bDo one of the following:
„ Press  a or  b to choose the report 
you want. Press  OK.
„ Enter the number of the report you 
want to print. For example, press  2 to 
print the help list.
cPress  Black Start .
dPress Stop/Exit .
 
						

							
Section III
CopyIII
Making copies50
 
						

							
50
10
How to copy10
Entering Copy mode10
Press (Copy) to enter Copy mode. The 
default setting is Fax. You can change the 
number of seconds or minutes that the 
machine stays in Copy mode. ( Mode 
Timer on page 18.)
 
The LCD shows the default copy setting:
 
1 Copy Ratio
2Quality
3 No of Copies
Making a single copy10
aMake sure you are in Copy mode  .
bLoad your document.
cPress  Black Start  or Color Start .
Making multiple copies10
You can make up to 99 copies.
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress Black Start  or Color Start .
Stop copying10
To stop copying, press  Stop/Exit.
Making copies 10
123
 
						

							
Making copies51
10
Copy options10
When you want to quickly change the copy 
settings temporarily  for the next copy, use the 
Copy Options  key.
 
The machine returns to its default settings 
1 minute after it finishes copying, or if the 
mode timer returns the machine to Fax mode. 
For more information see  Mode 
Timer on page 18.
Note
You can save the copy settings you use 
most often by setting them as default. You 
can find instructions on how to do this in 
the section for each feature. 
 
PressMenu 
selection/OptionsPage
Press
 
Quality Normal
Fast
Best 52
Enlarge/
Reduce 50%
/69% /78% / 
83% /93% /97% /
100% /104% /
142% /186% /
198% /200% /
Custom(25-400%)
52
Paper TypePlain Paper
Inkjet Paper
Brother Photo
Other Photo
Transparency 56
Paper SizeLetter
Legal
A4
A5
4(W)x 6(H)56
Brightness- 
nnonn  +55
Page LayoutOff(1 in 1)
2in1(P)
2in1(L)
4in1(P)
4in1(L)
Poster(3 x 3)
53
No. of CopiesNo. of Copies: 01
(01 - 99)
 
						

							
Chapter 10
52
Changing copy quality10
You can choose from a range of quality 
settings. The default setting is  Normal.
To  temporarily  change the quality setting, 
follow the instruction below:
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress  Copy Options  and a or  b to 
choose  Quality .
Press  OK.
ePress  a or  b to choose  Normal, Best  
or  Fast . Press  OK.
fPress  Black Start  or Color Start . To change the default setting, follow the 
instruction below:
aPress 
Menu, 3, 1. 
1.Quality
bPress  a or  b to choose  Normal, Best  
or  Fast . Press  OK.
cPress  Stop/Exit .
Enlarging or reducing the 
image copied10
You can choose the following enlargement or 
reduction ratios:
Custom(25-400%)  allows you to enter a 
ratio from 25% to 400%.
Auto sets the machine to calculate the 
reduction ratio that best fits the size of paper.
To enlarge or reduce the next copy follow the 
instruction below:
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
Press 
 
Normal Normal is the 
recommended 
mode for ordinary 
printouts. This 
produces good copy 
quality with good 
copy speed.
Fast Fast copy speed 
and lowest ink 
consumption. Use to 
save time printing 
documents to be 
proof-read, large 
documents or many 
copies.
Best Use best mode to 
copy precise images 
such as 
photographs. This 
provides the highest 
resolution and the 
slowest speed.
Press  Custom(25-400%)
 
and then a or  b to 
choose 
Enlarge/Reduce 200%
198% 4x6
iA4
186% 4x6 iLTR
142% A5 iA4
104% EXE iLTR
100%
97% LTR iA4
93% A4 iLTR
83%
78%
69% A4 iA5
50%
 
						

							
Making copies53
10
dPress Copy Options  and a or  b to 
choose  Enlarge/Reduce .
Press  OK.
eDo one of the following:
„ Press  a or  b to choose the 
enlargement or reduction ratio you 
want. Press  OK.
„ Press  a or  b to choose 
Custom(25-400%) . Press OK. Use 
the dial pad to enter an enlargement 
or reduction ratio from  25% to 400% . 
(For example, press  5 3  to enter 
53% .) Press  OK.
fPress  Black Start  or Color Start .
Note
Page Layout Options 2 in 1(P), 2 in 1(L),  
4 in 1(P), 4 in 1(L) or Poster are  not 
available with Enlarge/Reduce.
 
Making N in 1 copies or a 
poster10
The N in 1 copy feature can help you save 
paper by letting you copy two or four pages 
onto one printed page. 
You can also produce a poster. When you 
use the poster feature your machine divides 
your document into sections, then enlarges 
the sections so you can assemble them into a 
poster.
Important10
„ Please make sure paper size is set to 
Letter , Legal  orA4.
„ You cannot use the Enlarge/Reduce 
setting with the N in 1 and Poster features.
„ N in 1 color copies are not available.
„ (P ) means Portrait and ( L) means 
Landscape.
„ You can only make one poster copy at a 
time.
aMake sure you are in Copy mode  .
bLoad your document.
cUse the dial pad to enter the number of 
copies (up to 99).
dPress  Copy Options  and a or  b to 
choose  Page Layout .
Press  OK.
ePress  a or  b to choose   
Off(1 in 1) , 2in1(P) , 
2in1(L) , 4in1(P) , 
4in1(L)  or Poster(3 x 3) .
Press  OK.
fPress  Black Start  to scan the 
document. You can also press 
Color Start  if you are using Poster 
layout.
 
						

							
Chapter 10
54
gAfter the machine scans the page, press 
1 to scan the next page.
 
Next Page?
 
1.Yes 2.No
hPlace the next document on the scanner 
glass. Press  OK.
Repeat  g and  h for each page of the 
layout.
 
Set Next Page
 
Then Press OK
iAfter all the pages have been scanned, 
press  2 in  g to finish.
Note
If photo paper is chosen as the paper type 
setting for N in 1 copies, the images will be 
printed as if plain paper had been chosen.
 
Place your document face down in the 
direction shown below:
„ 2 in 1 (P)
 
„2 in 1 (L) 
„4 in 1 (P) 
„4 in 1 (L) 
„Poster (3x3)
You can make a poster size copy of a 
photograph.