Brother MFC 230C User Manual
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ix Section II Fax 5 Sending a fax 24 Entering Fax mode .............................................................................................. 24Faxing from the scanner glass ...................................................................... 24 Faxing A4 size documents from the scanner glass ....................................... 25 Color fax transmission ................................................................................... 25 Canceling a fax in progress ........................................................................... 25 Broadcasting (Black & White only) ...................................................................... 25 Canceling a Broadcast in progress................................................................ 26 Additional sending operations.............................................................................. 26 Sending faxes using multiple settings ........................................................... 26 Contrast ......................................................................................................... 27 Changing fax resolution ................................................................................. 27 Dual access (Black & White only).................................................................. 28 Real time transmission .................................................................................. 28 Overseas Mode ............................................................................................. 28 Checking and canceling waiting jobs............................................................. 29 Sending a fax manually ................................................................................. 29 Sending a fax at the end of a conversation ................................................... 29 Out of Memory message ............................................................................... 29 6 Receiving a Fax 30 Receive modes .................................................................................................... 30Choosing the Receive Mode ......................................................................... 30 Using receive modes ........................................................................................... 31 Fax only ......................................................................................................... 31 Fax/Tel........................................................................................................... 31 Manual ........................................................................................................... 31 External TAD ................................................................................................. 31 Receive mode settings ........................................................................................ 32 Ring Delay ..................................................................................................... 32 F/T Ring Time (Fax/Tel mode only) ............................................................... 32 Easy Receive................................................................................................. 32 Additional receiving operations ............................................................................ 33 Printing a reduced incoming fax .................................................................... 33 Receiving a fax at the end of a conversation................................................. 33 7 Telephone Services and External devices 34 Voice Operations ................................................................................................. 34Tone or pulse (Canada only) ......................................................................... 34 Fax/Tel mode when the power key is on ....................................................... 34 Fax/Tel mode when the power key is off ....................................................... 34 Telephone services.............................................................................................. 35 Distinctive Ring .............................................................................................. 35 Caller ID ........................................................................................................ 37
x Connecting an external TAD (telephone answering device)................................ 38Connections ................................................................................................... 38 Recording an outgoing message (OGM) on an external TAD ....................... 39 Special line considerations ............................................................................39 Multi-line connections (PBX) ......................................................................... 40 External and extension telephones...................................................................... 41 Connecting an external or extension telephone ............................................ 41 Using external and extension telephones ...................................................... 41 Using a non-Brother cordless external telephone ......................................... 41 Using remote codes ....................................................................................... 42 8 Dialing and storing numbers 43 How to Dial .......................................................................................................... 43Manual dialing ............................................................................................... 43 Speed Dialing ................................................................................................ 43 Search ........................................................................................................... 43 Fax Redial ..................................................................................................... 44 Storing numbers .................................................................................................. 44 Storing a pause ............................................................................................. 45 Storing Speed Dial numbers.......................................................................... 45 Changing Speed Dial numbers ...................................................................... 45 Setting up groups for broadcasting ................................................................ 45 Dialing access codes and credit card numbers ............................................. 46 9 Printing Reports 47 Fax reports........................................................................................................... 47Transmission Verification Report ................................................................... 47 Fax Journal (activity report) ........................................................................... 47 Reports ................................................................................................................ 48 How to print a report ...................................................................................... 48 Section III Copy 10 Making copies 50 How to copy ......................................................................................................... 50Entering Copy mode ...................................................................................... 50 Making a single copy .....................................................................................50 Making multiple copies .................................................................................. 50 Stop copying .................................................................................................. 50 Copy options ........................................................................................................51 Changing copy quality ................................................................................... 52 Enlarging or reducing the image copied ........................................................ 52 Making N in 1 copies or a poster ................................................................... 53 Adjusting Brightness, Contrast and Color ...................................................... 55 Paper options ................................................................................................ 56
xi Section IV Walk-up Photo Printing 11 PhotoCapture Center®: Printing photos from a USB Flash memory drive 58 PhotoCapture Center® Operations ...................................................................... 58 Printing from a USB Flash memory drive without a PC ................................. 58 Using PhotoCapture Center ® from your computer ........................................ 58 Using a USB Flash memory drive ................................................................. 58 USB Flash memory drive folder structure...................................................... 58 Getting started ..................................................................................................... 59 How to print from a USB Flash memory drive ..................................................... 60 Print Index (Thumbnails) ............................................................................... 60 Printing Images.............................................................................................. 61 DPOF printing ................................................................................................ 62 PhotoCapture Center ® print settings ................................................................... 63 Print quality .................................................................................................... 63 Paper Options ................................................................................................ 63 Adjusting Brightness and Contrast ................................................................ 63 Cropping ........................................................................................................ 64 Borderless printing......................................................................................... 64 Understanding the Error Messages ..................................................................... 64 12 Printing photos from a camera 65 Printing photos directly from a PictBridge camera............................................... 65 PictBridge requirements ................................................................................ 65 Setting your digital camera ............................................................................ 65 Printing Images.............................................................................................. 66 DPOF printing ................................................................................................ 66 Printing photos directly from a digital camera (without PictBridge)...................... 67 Printing Images.............................................................................................. 67 Understanding the Error Messages ..................................................................... 68 Section V Software 13 Software features 70
xii Section VI Appendixes A Safety and Legal 72 Choosing a location ............................................................................................. 72 To use the machine safely ...................................................................................73Important safety instructions.......................................................................... 77 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ..................................... 78 Federal Communications Commission (FCC) Declaration of Conformity (USA only) .................................................................................................80 Industry Canada Compliance Statement (Canada only) ............................... 80 Legal limitations for copying ................................................................................ 81 Trademarks.......................................................................................................... 82 B Troubleshooting and Routine Maintenance 83 Troubleshooting ................................................................................................... 83 If you are having difficulty with your machine ................................................ 83 Error messages ................................................................................................... 88 Transferring your faxes or Fax Journal report ...............................................91 Printer jam or paper jam ................................................................................92 Dial Tone ...................................................................................................... 94 Telephone line interference ........................................................................... 94 Routine maintenance ........................................................................................... 94 Replacing the ink cartridges .......................................................................... 94 Cleaning the outside of the machine ............................................................. 96 Cleaning the scanner ..................................................................................... 97 Cleaning the machine printer platen ..............................................................97 Cleaning the paper pick-up roller................................................................... 98 Cleaning the print head ................................................................................. 98 Checking the print quality .............................................................................. 99 Checking the print alignment .......................................................................100 Checking the ink volume ............................................................................. 101 Machine Information ..........................................................................................101 Checking the serial number ......................................................................... 101 Packing and shipping the machine .................................................................... 102 C Menu and Features 104 On-screen programming .................................................................................... 104 Menu table ................................................................................................... 104 Memory storage........................................................................................... 104 Menu keys ......................................................................................................... 104 Menu Table ........................................................................................................ 106 Entering Text ..................................................................................................... 112
xiii D Specifications 113 General .............................................................................................................. 113 Print media......................................................................................................... 115 Fax..................................................................................................................... 116 Copy .................................................................................................................. 117 PhotoCapture Center ®....................................................................................... 118 PictBridge .......................................................................................................... 119 Scanner ............................................................................................................. 119 Printer ................................................................................................................ 120 Interfaces ........................................................................................................... 120 Computer requirements ..................................................................................... 121 Consumable items ............................................................................................. 122 E Glossary 123 F Index 127
Section I GeneralI General Information2 Loading documents and paper8 General setup17 Security features21
2 1 Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation1 The following symbols and conventions are used throughout the documentation. Accessing the Software User’s Guide 1 This User’s Guide does not contain all the information about the machine such as how to use Printer, Scanner and PC Fax. When you are ready to learn detailed information about these operations, read the Software User’s Guide that is on the CD-ROM. General Information1 BoldBold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic. Courier New Text in the Courier New font identifies messages on the LCD of the machine. Warnings tell you what to do to prevent possible personal injury. Electrical Hazard icons alert you to possible electrical shock. Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Improper Setup icons alert you to devices and operations that are not compatible with the machine.
General Information3 1 Viewing Documentation1 Viewing Documentation (For Windows®)1 To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your m odel name) from the programs group, and then choose User’s Guides in HTML format . If you have not installed the software, you can find the documentation by following the instructions below: aTurn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. bIf the model name screen appears, click your model name. cIf the language screen appears, click your language. The CD-ROM main menu will appear. Note If this window does not appear, use Windows ® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. dClick Documentation . eClick the documentation you want to read. „ HTML documents : Software User’s Guide in HTML format. This format is recommended for viewing on your computer. „ PDF documents : User’s Guide for stand-alone operations, Software User’s Guide in PDF format. This format is recommended for printing the manuals. Click to go to the Brother Solution Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.)
Chapter 1 4 How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Windows ® 2000 Professional/Windows ® XP and Windows Vista™) „ ControlCenter3 (For Windows ® 2000 Professional/Windows ® XP and Windows Vista™) Scansoft™ PaperPort™ 11SE with OCR How-to-Guides „ The complete ScanSoft™ PaperPort™ 11SE with OCR How-to-Guide can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE with OCR application. Viewing Documentation (For Macintosh®)1 aTurn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. bDouble-click the Documentation icon. cDouble-click your language folder. dDouble-click the top page file to view the Software User’s Guide in HTML format. eClick the documentation you want to read. „ Software User’s Guide How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Mac OS ® X 10.2.4 or greater) „ ControlCenter2 (For Mac OS ® X 10.2.4 or greater) Presto! ® PageManager® User’s Guide „ The complete Presto! ® PageManager® User’s Guide can be viewed from the Help selection in the Presto! ® PageManager® application.