Brother MFC 230C User Manual

							
Sending a fax25
5
Faxing A4 size documents 
from the scanner glass5
When documents are A4 size, you need to 
set Scan Size to A4. If you do not, the bottom 
portion of the faxes will be missing.
aMake sure you are in Fax mode  .
bPress 
Menu, 2, 2 , 0.
cPress  a or  b to choose  A4.
Press  OK.
dPress  Stop/Exit.
Color fax transmission5
Your machine can send a color fax to 
machines that support this feature.
Color faxes cannot be stored in the memory. 
When you send a color fax, the machine will 
send it in real time (even if  Real Time TX is 
set to  Off). 
Canceling a fax in progress5
If you want to cancel a fax while the machine 
is scanning, dialing or sending, press 
Stop/Exit .
Broadcasting (Black & 
White only)
5
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, Speed Dial 
numbers and up to 50 manually dialed 
numbers in the same broadcast. 
After the broadcast is finished, a Broadcast 
Report will be printed.
aMake sure you are in Fax mode  .
bLoad your document.
cEnter a number. Press  OK.
You can use either a Speed Dial, a 
Group or a manually entered number 
using the dial pad.
dRepeat  c until you have entered all the 
fax numbers you wish to broadcast to.
ePress  Black Start .
Note
• If you did not use up any of the numbers 
for Groups, you can ‘broadcast’ faxes to 
as many as 90 different numbers.
• The available memory will vary depending  on the types of jobs in the memory and the 
number of locations used for 
broadcasting. If you broadcast to the 
maximum numbers available, you will not 
be able to use dual access.
• If the memory is full, press  Stop/Exit to 
stop the job. If more than one page has 
been scanned, press  Black Start to send 
the portion that is in the memory.
 
 
						

							
Chapter 5
26
Canceling a Broadcast in 
progress5
aPress  Menu, 2, 4.
The LCD will show the fax number being 
dialed.
bPress  OK.
The LCD will show the job number:
 
XXXXXXXX
 
1.Clear 2.Exit
cPress  1 to clear.
The LCD will then show the Broadcast 
job number and  1.Clear 2.Exit .
dTo cancel the Broadcast, press  1.
ePress  Stop/Exit .
Additional sending 
operations
5
Sending faxes using multiple 
settings5
When you send a fax you can choose any 
combination of these settings: resolution, 
contrast, overseas mode and real time 
transmission.
aMake sure you are in Fax mode  .
bLoad your document.
cChoose a setting you want to change in 
the Setup Send menu ( Menu, 2, 2 ).
Press  OK.
dChoose the option you want for the 
setting.
Press  OK.
eDo one of the following: 
Other Settings
 
1.Yes 2.No
„ Press  1 to change another setting.
„ Press  2 when you have finished 
choosing your settings.
fSend the fax as normal.
 
						

							
Sending a fax27
5
Contrast5
If your document is very light or very dark, you 
may want to change the contrast. 
Use Light  when sending a light document.
Use  Dark  when sending a dark document.
aMake sure you are in Fax mode  .
bLoad your document.
cPress  Menu, 2, 2 , 1.
dPress  a or  b to choose  Auto, Light  
or  Dark . 
Press  OK. 
Note
Even if you choose  Light or Dark , the 
machine will send the fax using the  Auto 
setting in any of the following conditions:
• When you send a color fax.
• When you choose  Photo as the Fax 
Resolution.
 
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution. Resolution can 
be changed for the next fax  or for all faxes.
To change the fax resolution for the 
next  fax
5
aMake sure you are in Fax mode  .
bLoad your document.
cPress  Fax Resolution  then a or  b to 
choose the resolution.
Press  OK.
To change the default fax resolution5
aMake sure you are in Fax mode  .
bPress  Menu, 2, 2 , 2.
cPress  a or  b to choose the resolution 
you want.
Press  OK. 
Note
You can choose four different resolution 
settings for black & white faxes and two for 
color.
If you choose  S.Fine or Photo  and then 
use the  Color Start  key to send a fax, the 
machine will send the fax using the  Fine 
setting.
 
Black & White 
Standard Suitable for most typed 
documents.
Fine Good for small print and 
transmits a little slower than 
Standard resolution.
S.Fine Good for small print or artwork 
and transmits slower than Fine 
resolution.
Photo Use when the document has 
varying shades of gray or is a 
photograph. This has the 
slowest transmission.
Color
StandardSuitable for most typed 
documents.
Fine Use when the document is a 
photograph. The transmission 
time is slower than Standard 
resolution.
 
						

							
Chapter 5
28
Dual access 
(Black & White only)5
You can dial a number and start scanning the 
fax into memory—even when the machine is 
sending from memory, receiving faxes or 
printing PC data. The LCD shows the new job 
number and available memory.
The number of pages you can scan into the 
memory will vary depending on the data that 
is printed on them.
Note
If the  Out of Memory  message appears 
while scanning documents, press 
Stop/Exit  to cancel or  Black Start to send 
the scanned pages.
 
Real time transmission5
When you are sending a fax, the machine will 
scan the documents into the memory before 
sending. Then, as soon as the telephone line 
is free, the machine will start dialing and 
sending.
If the memory is full or you are sending a color 
fax, the machine will send the document in 
real time (even if  Real Time TX is set to 
Off ).
Sometimes, you may want to send an 
important document immediately, without 
waiting for memory transmission. You can set 
Real Time TX  to On for all documents or 
Next Fax Only  for the next fax only.
Note
In Real Time Transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
Sending in real time for all faxes5
aMake sure you are in Fax mode  .
bPress Menu, 2, 2, 3 . 
3.Real Time TX
 
Realtime TX:On
cPress  a or  b to choose 
Realtime TX:On  or 
Realtime TX:Off .
Press  OK.
Sending in real time for the next fax 
only
5
aMake sure you are in Fax mode  .
bPress  Menu, 2, 2, 3 .
cPress  a or  b to choose 
Next Fax Only . Press OK.
dPress  a or  b to choose  Next 
Fax:Off  or Next Fax:On .
ePress OK.
Note
In real time transmission, the automatic 
redial feature does not work when using 
the scanner glass.
 
Overseas Mode5
If you are having difficulty sending a fax 
overseas due to possible interference on the 
telephone line, we recommend that you turn 
on the Overseas mode. After you send a fax 
using this feature, the feature will turn itself 
off.
aMake sure you are in Fax mode  .
bLoad your document.
cPress  Menu, 2, 2, 4 .
dPress  a or  b to choose  On (or  Off ).
Press  OK.
 
						

							
Sending a fax29
5
Checking and canceling 
waiting jobs5
You can check which jobs are still waiting in 
the memory to be sent and cancel a job. (If 
there are no jobs, the LCD shows 
No Jobs Waiting
.)
aPress Menu, 2, 4 .
Any waiting jobs appear on the LCD.
bDo one of the following:
„ Press  a or  b to scroll through the 
jobs and choose the job you want to 
cancel. Press  OK to choose a job, 
and then press  1 to cancel it.
„ Press  2 to exit without canceling.
cWhen you have finished, press 
Stop/Exit .
Sending a fax manually5
Manual transmission lets you hear the 
dialing, ringing and fax-receiving tones while 
sending a fax.
aMake sure you are in Fax mode  .
bLoad your document.
cPick up the handset of an external 
telephone or press  Hook and listen for a 
dial tone.
dDial the fax number you want to call.
eWhen you hear the fax tone, press 
Black Start  or Color Start .
„ If you load the document on the 
scanner glass, press  1 to send the 
fax.
 
1.Send 2.Receive
fIf you picked up the handset of an 
external telephone replace it. 
Sending a fax at the end of a 
conversation5
At the end of a conversation you can send a 
fax to the other party before you both hang 
up.
aAsk the other party to wait for fax tones 
(beeps) and then to press the Start or 
Send key before hanging up.
bMake sure you are in Fax mode  . 
cLoad your document.
dPress  Black Start  or Color Start .
„ If you load the document on the 
scanner glass, press  1 to send the 
fax.
 
1.Send 2.Receive
eReplace the handset of an external 
telephone.
Out of Memory message5
If you get an  Out of Memory  message 
while scanning the first page of a fax, press 
Stop/Exit  to cancel the fax. 
If you get an  Out of Memory  message 
while scanning a subsequent page, you will 
have the option to press  Start to send the 
pages scanned so far, or to press  Stop/Exit 
to cancel the operation.
Note
If you get an  Out of Memory  message 
while faxing and you do not want to delete 
your stored faxes to clear the memory, 
you can send the fax in real time. (See 
Real time transmission on page 28.)
 
 
						

							
30
6
Receive modes6
You must choose a receive mode depending on the external devices and telephone subscriber 
services you have on your line.
Choosing the Receive Mode6
The diagram below will help you choose the correct mode. For more detailed information on the 
receive modes see Using receive modes on page 31 and Receive mode settings on page 32.
If you are using the Distinctive Ring subscriber service see  Distinctive Ringon page 35. 
 
To set the receive mode follow the instructions below.
aPress Menu, 0, 1.
bPress  a or  b to choose  Fax Only, Fax/Tel , External TAD  or Manual .
Press  OK.
cPress  Stop/Exit .
The LCD will display the current receive mode.
 
1 Current receive mode Fax : Fax Only
Receiving a Fax6
Do you use a Distinctive Ring subscriber service?
Ye s
Ye s
See Distinctive Ring.
Fax Only
No
Ye s No No
No
Ye s
Manual
Ye sExternal TADNoFax/Tel
Are you connecting an external telephone or external TAD (telephone 
answering device) to the machine?
Do you want the machine to 
answer fax and telephone 
calls automatically?Are you using the voice message 
function of your external TAD  
(telephone answering device)?
Do you want to use the  
machine for fax only?
12/10 11:53  Fax 12/10 11:53  Fax
1
 
						

							
Receiving a Fax31
6
Using receive modes6
Some receive modes answer automatically 
(Fax Only  and Fax/Tel ). You may want to 
change the ring delay before using these 
modes see  Ring Delayon page 32.
Fax only6
Fax only mode will automatically answer 
every call. If the call is a fax your machine will 
receive it.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognizing 
whether they are fax or voice calls and 
dealing with them in one of the following 
ways:
„ Faxes will be automatically received.
„ Voice calls will start the F/T ring to tell you 
to pick up the line. The F/T ring is a fast 
F/T pseudo/double-ring made by your 
machine.
Also see  F/T Ring Time (Fax/Tel mode 
only) on page 32 and  Ring 
Delay on page 32.
Manual6
Manual mode turns off all automatic 
answering functions unless you are using the 
Distinctive Ring Receive feature.
To receive a fax in manual mode lift the 
handset of an external telephone or press 
Hook. When you hear fax tones (short 
repeating beeps), press  Black Start or 
Color Start . You can also use the Easy 
Receive feature to receive faxes by lifting a 
handset on the same line as the machine.
Also see  Easy Receive on page 32.
External TAD6
External TAD mode lets an external 
answering device manage your incoming 
calls. Incoming calls will be dealt with in one 
of the following ways:
„ Faxes will be automatically received.
„ Voice callers can record a message on the 
external TAD.
For more information see  Connecting an 
external TAD (telephone answering 
device) on page 38.
 
						

							
Chapter 6
32
Receive mode settings6
Ring Delay6
The Ring Delay sets the number of times the 
machine rings before it answers in  Fax Only 
or  Fax/Tel  mode. If you have external or 
extension telephones on the same line as the 
machine or subscribe to the telephone 
company’s Distinctive Ring service, keep the 
ring delay setting of 4. 
(See  Using external and extension 
telephones on page 41 and  Easy 
Receive on page 32.)
aPress Menu, 2, 1,  1.
bPress  a or  b to choose how many 
times the line rings before the machine 
answers ( 00-04 ).
Press  OK.
If you choose  00, the line will not ring at 
all.
cPress  Stop/Exit .
F/T Ring Time 
(Fax/Tel mode only)6
If you set the Receive Mode to  Fax/Tel, you 
need to decide how long the machine will 
signal you with its special pseudo/double-ring 
when you have a voice call. If its a fax call, 
the machine receives the fax.
This pseudo/double-ring happens after the 
initial ringing from the telephone company. 
Only the machine rings and no other 
telephones on the same line will ring with the 
special pseudo/double-ring. However, you 
can still answer the call on any telephone on 
the same line as the machine. (See  Using 
external and extension 
telephones on page 41.) 
aPress Menu, 2, 1,  2.
bPress  a or  b to choose how long the 
machine will ring to alert you that you 
have a voice call (20, 30, 40 or 70 
seconds).
Press  OK.
cPress  Stop/Exit .
Note
Even if the caller hangs up during the 
pseudo/double-ringing, the machine will 
continue to ring for the set time.
 
Easy Receive6
If Easy Receive is  On:6
The machine receives a fax call 
automatically, even if you answer the call. 
When you see  Receiving on the LCD or 
when you hear ‘chirps’ through the handset 
you are using, just replace the handset. Your 
machine will do the rest. 
If Easy Receive is  Off:6
If you are at the machine and answer a call 
first by lifting a handset, press  Black Start or 
Color Start  then press  2 to receive.
If you answered at an extension telephone 
press  l 5  1 . (See  Using external and 
extension telephones on page 41.)
Note
• If this feature is set to  On, but your 
machine does not connect a fax call when 
you lift an extension or external telephone 
handset, press the fax receive code  l 5  1 . 
• If you send faxes from a computer on the  same telephone line and the machine 
intercepts them, set Easy Receive to  Off.
 
aPress  Menu, 2, 1, 3 .
bPress  a or  b to choose  On (or  Off ).
Press  OK.
cPress  Stop/Exit .
 
						

							
Receiving a Fax33
6
Additional receiving 
operations
6
Printing a reduced incoming 
fax6
If you choose On, the machine automatically 
reduces each page of an incoming fax to fit on 
one page of A4, Letter or Legal size paper.
The machine calculates the reduction ratio by 
using the page size of the fax and your Paper 
Size setting ( Menu, 1 , 3).
aMake sure you are in Fax mode  .
bPress  Menu, 2, 1 , 5.  
5.Auto Reduction
cPress  a or  b to choose  On or  Off .
Press  OK.
dPress  Stop/Exit .
Receiving a fax at the end of a 
conversation6
At the end of a conversation you can ask the 
other party to send you a fax before you both 
hang up.
aAsk the other party to place the 
document in their machine and to press 
Start or Send key.
bWhen you hear the CNG tones (slowly 
repeating beeps), press  Black Start or 
Color Start .
cPress 2 to receive a fax. 
1.Send 2.Receive
dReplace the external handset.
 
						

							
34
7
Voice Operations7
Tone or pulse
(Canada only)7
If you are using an external telephone and 
have a pulse dialing service, but need to send 
tone signals (for example, for telephone 
banking), follow the instructions below. If you 
have Touch Tone service, you will not need 
this feature to send tone signals.
aLift the handset of the external 
telephone.
bPress  # on the control panel of your 
machine. Any digits dialed after this will 
send tone signals.
When you hang up, the machine will 
return to the pulse dialing service.
Fax/Tel mode when the power 
key is on7
When the machine is in Fax/Tel mode, it will 
use the F/T Ring Time 
(pseudo/double-ringing) to alert you to pick 
up a voice call.
If you are at an external telephone, lift the 
handset of the external telephone, and then 
press  Hook to answer.
If you are at an extension telephone, youll 
need to lift the handset during the F/T Ring 
Time and then press  #51 between the 
pseudo/double-rings. If no one is on the line, 
or if someone wants to send you a fax, send 
the call back to the machine by pressing 
l 51 .
Fax/Tel mode when the power 
key is off7
You can change the default setting of the 
On/Off  key to Fax Receive:On  so that you 
can receive faxes when the power key is off. 
(See  On/Off setting on page 17.) Fax/Tel 
mode will work in the following ways.
Fax/Tel mode does not work when the power 
key is off. The machine will not answer 
telephone or fax calls and  will keep ringing. If 
you are at an external or extension 
telephone, lift the handset and talk. If you 
hear fax tones, hold the handset until Easy 
Receive activates your machine. If the other 
party says they want to send you a fax, 
activate the machine by pressing  l51 .
Telephone Services and External 
devices
7