Brother J140w Manual

							21
4
4
How to copy4
The following steps show the basic copy 
operation.
aLoad your document face down on the 
scanner glass.
(See How to load documents 
uupage 19.)
bIf you want more than one copy, press 
Number of Copies repeatedly until the 
number of copies you want appears (up 
to 99).
Or press a or b to change the number of 
copies.
cPress Black Start or Color Start.
Stop copying4
To stop copying, press Stop/Exit.
Copy settings4
When you want to quickly change the copy 
settings temporarily for the next copy, use the 
Copy keys. You can use different 
combinations of settings.
 
The machine returns to its default settings 
1 minute after it finishes copying.
Note
You can save some of the copy settings 
you use most often by setting them as the 
default. You can find instructions on how 
to do this in the section for each feature.
 
(Basic User’s Guide)
For details about changing the following copy 
settings uupage 22.
Paper Type
Paper Size
(Advanced User’s Guide)
For details about changing the following copy 
settings 
uuAdvanced User’s Guide: Making copies
Enlarge/Reduce
Quality
Density
Page Layout
2in1(ID)
Making copies4 
						

							Chapter 4
22
Paper Options4
Paper Type4
If you are copying on a special type of paper,  
set the machine for the type of paper you are 
using to get the best print quality.
aLoad your document.
bEnter the number of copies you want.
cPress Copy Options and a or b to 
choose Paper Type.
Press OK.
dPress a or b to choose the type of paper 
you are using.
Press OK.
ePress Black Start or Color Start.
Note
To change the default setting, see Paper 
Type uupage 14. 
 
Paper Size4
If you are copying on paper other than Letter 
size, you will need to change the Paper Size 
setting. You can copy only on Letter, Legal, 
A4, A5, Executive or Photo 46 
(1015 cm) paper.
aLoad your document.
bEnter the number of copies you want.
cPress Copy Options and a or b to 
choose Paper Size.
Press OK.
dPress a or b to choose the size of paper 
you are using.
Press OK.
ePress Black Start or Color Start.
Note
To change the default setting, see Paper 
Size uupage 14. 
 
Press 
 
and then a or b to 
choose Paper TypePlain Paper
Inkjet Paper
Brother BP71
Brother BP61
Other Glossy
Transparency
Press 
 
and then a or b to 
choose Paper SizeLetter
Legal
A4
A5
Executive
4x6 
						

							23
5
5
Printing a document5
The machine can receive and print data from 
your computer. To print from a computer, you 
must install the printer driver.
uuSoftware User’s Guide: Printing 
(Windows
®) 
uuSoftware User’s Guide: Printing 
(Macintosh)
aInstall the Brother printer driver from the 
CD-ROM. (uuQuick Setup Guide)
bFrom your application, choose the Print 
command.
cChoose the name of your machine in the 
Print dialog box and click Properties or 
Preferences, depending on the 
application you are using.
dChoose the settings you want to change 
in the Properties dialog box.
Commonly used settings include:
Media Type
Print Quality
Paper Size
Orientation
Color/Grayscale
Scaling
eClick OK.
fClick Print to begin printing.
How to print from a computer5 
						

							24
6
Scanning a document6
There are several ways to scan documents. 
You can use the SCAN key on the machine or 
the scanner drivers on your computer.
aTo use the machine as a scanner, you 
must install a scanner driver. If the 
machine is on a Network, configure it 
with a TCP/IP address.
Install the scanner drivers from the 
CD-ROM. (uuQuick Setup Guide)
Configure the machine with a TCP/IP 
address if network scanning does not 
work. (uuSoftware User’s Guide: 
Configuring Network Scanning for 
Windows
® and Configuring network 
scanning for Macintosh)
bLoad your document. (See How to load 
documents uupage 19.)
cDo one of the following:
To scan using the SCAN key on the 
machine, go to Scanning using the 
SCAN key.
To scan using a scanner driver at 
your computer, go to Scanning using 
a scanner driver.
Scanning using the 
SCAN key
6
For more information  
uuSoftware User’s Guide: Using the Scan 
key
aPress (SCAN).
bPress a or b to choose the available 
scan modes as follows.
Press OK.
Scan to E-mail
Scan to Image
Scan to OCR
1
Scan to File
Web Service
2 
(Web Services Scan)
1(Macintosh)
This function is available after you download 
and install Presto! PageManager from 
http://nj.newsoft.com.tw/download/brother/
PM9SEInstaller_BR_multilang.dmg
2(Windows® only) 
(uuSoftware User’s Guide: Using Web 
Services for scanning on your network 
(Windows Vista
® SP2 or later and 
Windows
®7))
c(For network users)
Press a or b to choose the computer you 
want to send the data to.
Press OK.
dPress Black Start or Color Start to 
begin scanning.
How to scan to a computer6 
						

							How to scan to a computer 
25
6
Scanning using a 
scanner driver
6
uuSoftware User’s Guide: Scanning a 
document using the TWAIN driver 
(Windows
®)
uuSoftware User’s Guide: Scanning a 
document using the WIA driver (Windows
®)
uuSoftware User’s Guide: Scanning a 
document using the TWAIN driver 
(Macintosh)
uuSoftware User’s Guide: Scanning a 
document using the ICA driver (Mac OS X 
10.6.x, 10.7.x)
Note
The names of the buttons or menus 
shown on the screen may vary depending 
on the application you are using.
 
aStart a scanning application and click 
the button to open the scan settings 
window.
bAdjust the settings such as Resolution, 
Brightness and Scan Type in the 
Scanner Setup dialog box.
cClick Start or Scan to begin scanning.
Scanning using the 
ControlCenter
6
uuSoftware User’s Guide: ControlCenter4 
(Windows
®)
uuSoftware User’s Guide: ControlCenter2  
(Macintosh) 
						

							26
A
Replacing the ink 
cartridges
A
Your machine is equipped with an ink dot 
counter. The ink dot counter automatically 
monitors the level of ink in each of the 
four cartridges. When the machine detects an 
ink cartridge is running out of ink, the machine 
will display a message on the LCD.
The LCD will show which ink cartridge is low 
or needs replacing. Be sure to follow the LCD 
prompts to replace the ink cartridges in the 
correct order.
Even though the machine tells you to replace 
an ink cartridge, there will be a small amount 
of ink left in the ink cartridge. It is necessary 
to keep some ink in the ink cartridge to 
prevent air from drying out and damaging the 
print head assembly.
CAUTION 
If ink gets in your eyes, wash it out with 
water at once and call a doctor if you are 
concerned.
 
Important
Brother strongly recommends that you do 
not refill the ink cartridges provided with 
your machine. We also strongly 
recommend that you continue to use only 
Genuine Brother Brand replacement ink 
cartridges. Use or attempted use of 
potentially incompatible ink and/or 
cartridges in the Brother machine may 
cause damage to the machine and/or may 
result in unsatisfactory print quality. Our 
warranty coverage does not apply to any 
problem that is caused by the use of 
unauthorized third-party ink and/or 
cartridges. To protect your investment and 
obtain premium performance from the 
Brother machine, we strongly recommend 
the use of Genuine Brother Supplies.
 
aOpen the ink cartridge cover.
If one or more of the ink cartridges have 
reached the end of their life, the LCD 
shows B&W Print Only or 
Cannot Print.
Routine maintenanceA 
						

							Routine maintenance 
27
A
bPress the lock release lever as shown to 
release the cartridge for the color 
indicated on the LCD. Remove the 
cartridge from the machine.
 
 
cOpen the new ink cartridge bag for the 
color indicated on the LCD, and then 
take out the ink cartridge.
dTurn the green knob on the protective 
yellow cap clockwise until it clicks to 
release the vacuum seal, then remove 
the cap (1).
 
 
eEach color has its own correct position. 
Insert the ink cartridge in the direction of 
the arrow on the label.
 
1 
						

							28
fGently push the ink cartridge in until it 
clicks, and then close the ink cartridge 
cover.
 
gThe machine will automatically reset the 
ink dot counter.
Note
• If you replaced an ink cartridge, for 
example Black, the LCD may ask you to 
verify that it was a brand new one 
(Did You Change Blck?). For each 
new cartridge you installed, press a (Yes) 
to reset the ink dot counter for that color. If 
the ink cartridge you installed is not a 
brand new one, be sure to press b (No).
• If the LCD shows No Cartridge or 
Cannot Detect after you install the ink 
cartridges, check that the ink cartridges 
are installed properly.
 
Important
• DO NOT take out ink cartridges if you do 
not need to replace them. If you do so, it 
may reduce the ink quantity and the 
machine will not know the quantity of ink 
left in the cartridge.
• DO NOT touch the cartridge insertion 
slots. If you do so, the ink may stain your 
skin.
• If ink gets on your skin or clothing 
immediately wash it off with soap or 
detergent.
• If you mix the colors by installing an ink 
cartridge in the wrong position, clean the 
print head several times after correcting 
the cartridge installation.
• Once you open an ink cartridge, install it in 
the machine and use it up within six 
months of installation. Use unopened ink 
cartridges by the expiration date written on 
the cartridge package.
• DO NOT dismantle or tamper with the ink 
cartridge; this can cause the ink to leak out 
of the cartridge.
  
						

							Routine maintenance 
29
A
Cleaning and checking 
the machine
A
Cleaning the scanner glassA
aUnplug the machine from the AC power 
outlet.
bLift the document cover (1). Clean the 
scanner glass (2) and the white 
plastic (3) with a soft lint-free cloth 
moistened with a non-flammable glass 
cleaner.
 
Note
In addition to cleaning the scanner glass 
with a non-flammable glass cleaner, run 
your finger tip over the glass to see if you 
can feel anything on it. If you feel dirt or 
debris, clean the glass again 
concentrating on that area. You may need 
to repeat the cleaning process three or 
four times. To test, make a copy after each 
cleaning attempt.
 
Cleaning the print headA
To maintain good print quality, the machine 
will automatically clean the print head when 
needed. You can start the cleaning process 
manually if there is a print quality problem.
Clean the print head if you get a horizontal 
line in the text or graphics, or blank text on 
your printed pages. You can clean Black only, 
three colors at a time 
(Yellow/Cyan/Magenta), or all four colors at 
once.
Cleaning the print head consumes ink. 
Cleaning too often uses ink unnecessarily.
Important
DO NOT touch the print head. Touching 
the print head may cause permanent 
damage and may void the print heads 
warranty.
 
aPress Menu.
bPress a or b to choose 1.Ink.
Press OK.
cPress a or b to choose 2.Cleaning.
Press OK.
dPress a or b to choose Black, Color or 
All.
Press OK.
The machine cleans the print head. 
When cleaning is finished, the machine 
will go back to Ready mode 
automatically.
Note
If you clean the print head at least five 
times and the print has not improved, try 
installing a new Genuine Brother Brand 
replacement ink cartridge for each 
problem color. Try cleaning the print head 
again up to five more times. If the print has 
not improved call Brother Customer 
Service. (See Brother numbers 
uupage i.)
 
2
1
3 
						

							30
Checking the print qualityA
If faded or streaked colors and text appear on 
your printouts, some of the print head nozzles 
may be clogged. You can check this by 
printing the Print Quality Check Sheet and 
looking at the nozzle check pattern.
aPress Menu.
bPress a or b to choose 1.Ink.
Press OK.
cPress a or b to choose 1.Test Print.
Press OK.
dPress a or b to choose 
Print Quality.
Press OK.
ePress Color Start.
The machine begins printing the Print 
Quality Check Sheet.
fCheck the quality of the four color blocks 
on the sheet.
gThe LCD asks you if the quality of the 
four colors are OK.
 
Is Quality OK?
 
aYesbNo
hDo one of the following:
If all lines are clear and visible, press 
a to choose Yes, and go to stepl.
If you can see missing short lines as 
shown below, press b to choose No.
iThe LCD asks you if the print quality is 
OK for black and three colors.
 
Black OK?
 
aYesbNo
Press a (Yes) or b (No).
jThe LCD asks you if you want to start 
cleaning.
 
Start Cleaning?
 
aYesbNo
Press a (Yes).
The machine starts cleaning the print 
head.
kAfter cleaning is finished, press 
Color Start.
The machine starts printing the Print 
Quality Check Sheet again. Repeat the 
procedure from stepf. 
lPress Stop/Exit.
If you repeat this procedure at least five 
times and the print quality is still poor, 
replace the ink cartridge for the clogged 
color. 
After replacing the ink cartridge, check 
the print quality. If the problem still 
exists, repeat the cleaning and test print 
procedures at least five times for the 
new ink cartridge. If ink is still missing, 
call Brother Customer Service. (See 
Brother numbers uupage i.)
Important
DO NOT touch the print head. Touching 
the print head may cause permanent 
damage and may void the print heads 
warranty.
 
OK Poor