Brother J140w Manual

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Using the 
documentation
1
Thank you for buying a Brother machine! 
Reading the documentation will help you 
make the most of your machine. 
Symbols and conventions 
used in the documentation1
The following symbols and conventions are 
used throughout the documentation.
General information1
BoldBold typeface identifies specific 
keys on the machine’s control 
panel or on the computer 
screen.
ItalicsItalicized typeface emphasizes 
an important point or refers you 
to a related topic.
Courier
NewText in the Courier New font 
identifies messages on the 
LCD of the machine.
WARNING
WARNING indicates a potentially 
hazardous situation which, if not avoided, 
could result in death or serious injuries.
CAUTION
CAUTION indicates a potentially hazardous 
situation which, if not avoided, may result in 
minor or moderate injuries.
Important
Important
 indicates a potentially hazardous 
situation which, if not avoided, may result in 
damage to property or loss of product 
functionality.
Notes tell you how you should 
respond to a situation that may arise 
or give tips about how the operation 
works with other features.
Electrical Hazard icons alert you to 
possible electrical shocks. 
						

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Accessing the 
Advanced User’s 
Guide, Software User’s 
Guide, Network User’s 
Guide, and Network 
Glossary
1
This Basic User’s Guide does not contain all 
the information about the machine, such as 
how to use the advanced Copy, Printer, 
Scanner and Network features. When you 
are ready to learn detailed information about 
these operations, you can read the 
Advanced User’s Guide, 
Software User’s Guide, 
Network User’s Guide and 
Network Glossary that are on the CD-ROM.
Viewing Documentation1
Viewing Documentation 
(Windows®)1
To view the documentation, from the Start 
menu, select Brother, DCP-XXXX (where 
XXXX is your model name) from the 
programs group, and then choose 
User’s Guides.
If you have not installed the software, you can 
find the documentation on the CD-ROM by 
following the instructions below:
aTurn on your PC. Insert the Brother 
CD-ROM into your CD-ROM drive.
Note
If the Brother screen does not appear 
automatically, go to 
My Computer (Computer), double-click 
the CD-ROM icon, and then double-click 
start.exe.
 
bIf the model name screen appears, click 
your model name.
cIf the language screen appears, click 
your language. The CD-ROM Top Menu 
will appear.
 
dClick Documentation.
eClick PDF documents. If the country 
screen appears, choose your country. 
After the list of User’s Guides appears, 
choose the guide you want to read.
Viewing Documentation 
(Macintosh)
1
aTurn on your Macintosh. Insert the 
Brother CD-ROM into your CD-ROM 
drive. The following window will appear.
 
bDouble-click the Documentation icon. 
If the model name screen appears, 
choose your model name and click next.
cIf the language screen appears, double-
click your language folder. 
						

							General information 
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dDouble-click top.pdf.
If the country screen appears, choose 
your country.
eAfter the list of User’s Guides appears, 
choose the guide you want to read.
How to find Scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software User’s Guide
Scanning
ControlCenter
Network Scanning
Nuance™ PaperPort™ 12SE 
How-to-Guides (Windows
®)
The complete Nuance™ PaperPort™ 
12SE How-to-Guides can be viewed from 
the Help section in the PaperPort™ 12SE 
application.
Presto! PageManager User’s Guide 
(Macintosh)
Note
Presto! PageManager is available as a 
download from 
http://nj.newsoft.com.tw/download/
brother/PM9SEInstaller_BR_multilang.dmg
 
The complete Presto! PageManager 
User’s Guide can be viewed from the Help 
selection in the Presto! PageManager 
application.
How to find Network setup 
instructions
1
Your machine can be connected to a wireless 
network.
Basic setup instructions
(uuQuick Setup Guide)
The wireless access point or router 
supports Wi-Fi Protected Setup or 
AOSS™
(uuQuick Setup Guide) 
More information about network setup
(uuNetwork User’s Guide) 
						

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Accessing Brother 
Support (Windows
®)1
You can find all the contacts you will need, 
such as Web support (Brother Solutions 
Center), Customer Service and Brother 
Authorized Service Centers in Brother 
numbers uupage i and on the CD-ROM.
Click Brother Support on the Top Menu. 
The following screen will appear:
 
To access our Web site 
(http://www.brother.com/
), click 
Brother Home Page.
To view all Brother Numbers, including 
Customer Service numbers for the USA 
and Canada, click Support Information.
To access the USA Brother online 
shopping mall 
(http://www.brothermall.com/
) for 
additional product and services 
information, click Brother Mall.com.
To access Canada’s Brother online 
shopping mall (http://www.brother.ca/
) for 
additional product and services 
information, click Shop Online (Canada).
For the latest news and product support 
information 
(http://solutions.brother.com/
), click 
Brother Solutions Center.
To visit our Web site for genuine Brother 
Supplies 
(http://www.brother.com/original/
), 
click Supplies Information.To access the Brother CreativeCenter 
(http://www.brother.com/creativecenter/
) 
for FREE photo projects and printable 
downloads, click 
Brother CreativeCenter.
To return to the Top Menu, click Back or 
if you are finished, click Exit. 
						

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Accessing Brother 
Support (Macintosh)
1
You can find all the contacts you will need, 
such as Web support (Brother Solutions 
Center) on the CD-ROM.
Double-click the Brother Support icon. 
The following screen will appear:
 
To download and install Presto! 
PageManager, click 
Presto! PageManager.
To register your machine from the Brother 
Product Registration Page 
(http://www.brother.com/registration/
), 
click On-Line Registration.
For the latest news and product support 
information 
(http://solutions.brother.com/
), click 
Brother Solutions Center.
To visit our Web site for genuine Brother 
Supplies 
(http://www.brother.com/original/
), click 
Supplies Information. 
						

							Chapter 1
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Control panel overview1
 
1 Copy keys:
You can temporarily change the copy settings 
when in copy mode.
Enlarge/Reduce
Lets you enlarge or reduce copies 
depending on the ratio you select.
Copy Quality
Use this key to temporarily change the 
quality of your copies.
Number of Copies
Use this key to make multiple copies.
Copy Options
You can quickly and easily select 
temporary settings for copying.
2 Menu keys:
Menu
Lets you access the main menu.
+a or -b
Press to scroll through the menus and 
options.
OK
Lets you select a setting.
3 SCAN
Lets you access Scan mode.4 Start keys:
 Black Start
Lets you start making copies in black & 
white. Also lets you start a scanning 
operation (in color or black & white, 
depending on the scan setting in the 
ControlCenter software).
 Color Start
Lets you start making copies in full color. 
Also lets you start a scanning operation (in 
color or black & white, depending on the 
scan setting in the ControlCenter software).
5 On/Off
You can turn the machine on and off.
If you turn the machine off, it will still 
periodically clean the print head to maintain 
print quality. To prolong print head life, provide 
the best ink cartridge economy, and maintain 
print quality, you should keep your machine 
connected to the power at all times.
6 Stop/Exit
Stops an operation or exits from a menu.
100% Normal   01
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6785 
						

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7 Warning LED 
Blinks in orange when the LCD displays an 
error or an important status message.
8 LCD (Liquid Crystal Display)
Displays messages on the screen to help you 
set up and use your machine.
Warning LED indications1
The Warning LED (Light Emitting Diode) is a 
light that shows the DCP status. The LCD 
shows the current machine status when the 
machine is idle.
 
LEDDCP 
statusDescription
 
 OffReady The DCP is ready for 
use.
 
 OrangeCover 
OpenThe cover is open. 
Close the cover. (See 
Error and Maintenance 
messages 
uupage 32.)
Cannot 
PrintReplace the ink 
cartridge with a new 
one. (See Replacing the 
ink cartridges 
uupage 26.)
Paper Error Put paper in the tray or 
clear the paper jam. 
Check the LCD 
message. (See 
Troubleshooting 
uupage 39.)
Other 
MessagesCheck the LCD 
message. (See Error 
and Maintenance 
messages 
uupage 32.)
100% Normal   01 
						

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Loading paper and 
other print media
2
Load only one size of paper and one type of 
paper in the paper tray at any one time.
aPull the paper tray completely out of the 
machine.
 
Note
If the paper support flap (1) is open, close 
it, and then close the paper support (2). 
 
 
bLift the output paper tray cover (1). 
cWith both hands, gently press and slide 
the paper side guides (1) and then the 
paper length guide (2) to fit the paper 
size. 
Make sure that the triangular marks (3) 
on the paper side guides (1) and paper 
length guide (2) line up with the marks 
for the paper size you are using.
 
Loading paper2
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							Loading paper 
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2
Note
When using Legal size paper, press and 
hold the universal guide release button (1) 
as you slide out the front of the paper tray.
 
 
dFan the stack of paper well to avoid 
paper jams and misfeeds.
 
Note
Always make sure that the paper is not 
curled or wrinkled.
 
eGently put the paper into the paper tray 
print side down and top edge in first.
Check that the paper is flat in the tray.
 
Important
Be careful not to push the paper in too far; 
it may lift at the back of the tray and cause 
paper feed problems.
 
Note
If you want to add paper before the tray is 
empty, remove the paper from the tray 
and combine it with the paper you are 
adding. Always fan the stack of paper well 
before loading it in the tray. If you add 
paper without fanning the stack the 
machine may feed multiple pages.
 
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							Chapter 2
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fGently adjust the paper side guides (1) 
to fit the paper using both hands.
Make sure the paper side guides touch 
the sides of the paper.
 
gClose the output paper tray cover. 
hSlowly push the paper tray completely 
into the machine.
 
iWhile holding the paper tray in place, 
pull out the paper support (1) until it 
clicks, and then unfold the paper 
support flap (2).
 
Important
DO NOT use the paper support flap for 
Legal size paper.
 
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