Brother DCP J525W User Manual

							Printing photos from a memory card or USB Flash memory drive (DCP-J725DW only)33
5
How to scan to a 
memory card or USB 
Flash memory drive
5
You can scan monochrome and colour 
documents onto a memory card or USB Flash 
memory drive. Monochrome documents will 
be stored in PDF (*.PDF) or TIFF (*.TIF) file 
formats. Colour documents may be stored in 
PDF (*.PDF) or JPEG (*.JPG) file formats. 
The factory setting is Color 200 dpi and 
the default file format is PDF. The machine 
automatically creates file names based on 
the current date. ( uuQuick Setup Guide) For 
example, the fifth image scanned on July 1, 
2011 would be named 01071105.PDF. You 
can change the colour and quality.
aMake sure you have put the memory 
card or USB Flash memory drive in the 
correct slot.
IMPORTANT
DO NOT take out the memory card or 
USB Flash memory drive while the status 
LED is blinking to avoid damaging the 
card, USB Flash memory drive or data 
stored on them.
 
bLoad your document.
cPress  Scan.
dPress Scan to Media .
ePress Options.
Do one of the following:
 To change the quality, press  sor t 
to display  Quality. 
Press  Quality  and choose 
Color 100 dpi , 
Color 200 dpi , 
Color 300 dpi , 
Color 600 dpi , B/W 100 dpi , 
B/W 200 dpi  or B/W 300 dpi .
 To change the file type, press  sor t 
to display  File Type . 
Press  File Type  and choose  PDF, 
JPEG or  TIFF.
 If you want to change the file name, 
press  sor t to display  File Name .   
Press  File Name  and enter the file 
name.
You can only change the first 
6 characters.
Press  OK.
 To start scanning without changing 
additional settings, go to step f.
Note
• If you chose colour in the resolution 
setting, you cannot choose the file type 
TIFF.
• If you chose monochrome in the resolution  setting, you cannot choose the file type 
JPEG.
 
fPress  Mono Start  or Colour Start .
QualitySelectable File 
Format
Color 100 dpi JPEG  / PDF
Color 200 dpi JPEG  / PDF
Color 300 dpi JPEG  / PDF
Color 600 dpi JPEG  / PDF
B/W 100 dpi TIFF  / PDF
B/W 200 dpi TIFF  / PDF
B/W 300 dpi TIFF  / PDF
 
						

							34
6
Printing a document6
The machine can receive data from your 
computer and print it. To print from a 
computer, you must install the printer driver.
uuSoftware User’s Guide:  Printing 
(Windows
®) 
uu Software User’s Guide:  Printing and 
Faxing  (Macintosh)
aInstall the Brother printer driver from the 
CD-ROM. ( uuQuick Setup Guide)
bFrom your application, choose the Print 
command.
cChoose the name of your machine in the 
Print dialog box and click  Preferences.  
dChoose the settings you want to change 
in the Properties dialog box.
 Media Type
 Print Quality
 Paper Size
 Orientation
 Colour/Greyscale
 Ink Save Mode
 Scaling
eClick  OK.
fClick  Print to begin printing.
How to print from a computer6
 
						

							35
7
7
Scanning a document7
There are several ways to scan documents. 
You can use the Scan button on the screen 
or the scanner drivers on your computer.
aTo use the machine as a scanner, you 
must install a scanner driver. If the 
machine is on a Network, configure it 
with a TCP/IP address.
 Install the scanner drivers from the 
CD-ROM. ( uuQuick Setup Guide)
 Configure the machine with a TCP/IP 
address if network scanning does not 
work. ( uuSoftware User’s Guide: 
Configuring Network Scanning for 
Windows
® and  Configuring network 
scanning for Macintosh )
bLoad your document. (See  How to load 
documents  uu page 24.)
 Use the ADF to scan multiple pages 
of documents. It feeds each sheet 
automatically. (DCP-J725DW only)
 Use the scanner glass to scan a 
page of a book or one sheet at a 
time.
cDo one of the following:
 To scan using the  Scan button on 
the screen, go to  Scanning using the 
scan button .
 To scan using a scanner driver at 
your computer, go to  Scanning using 
a scanner driver .
Scanning using the 
scan button
7
For more information  
uuSoftware User’s Guide:  Using the Scan 
key
aPress  Scan.
bPress sor t to display the available 
scan modes, and then press the scan 
mode you want to use.
 Scan to File
 Scan to Media  
(DCP-J725DW only)
 Scan to email
 Scan to OCR
1 
(DCP-J725DW only)
 Scan to Image
 Web Service
2 
(Web Services Scan)
1(Macintosh users)
Presto! PageManager must be downloaded 
and installed before use. See  Accessing 
Brother Support (Macintosh)  uu page 4 for 
further instructions.
2(Windows® users only) 
( uuSoftware User’s Guide:  Using Web 
Services for scanning (Windows Vista
® SP2 
or later and Windows
®7) on your network )
c(For network users)
Choose the computer you want to send 
the data to.
dPress Start to begin scanning.
How to scan to a computer7
 
						

							Chapter 7
36
Scanning using a 
scanner driver
7
uu Software User’s Guide:  Scanning a 
document using the TWAIN driver  
(Windows
®)
uu Software User’s Guide:  Scanning a 
document using the WIA driver  (Windows
®)
uu Software User’s Guide:  Scanning a 
document using the TWAIN driver  
(Macintosh)
uu Software User’s Guide:  Scanning a 
document using the ICA driver (Mac OS X 
10.6.x)
aStart a scanning application and click 
the  Scan  button.
bAdjust the settings such as  Resolution, 
Brightness  and Scan Type in the 
Scanner Setup  dialog box.
cClick Start or Scan  to begin scanning.
Scanning using the 
ControlCenter
7
uuSoftware User’s Guide:  ControlCenter4 
(Windows
®)
uu Software User’s Guide:  ControlCenter2  
(Macintosh)
 
						

							37
A
A
Replacing the ink 
cartridges
A
Your machine is equipped with an ink dot 
counter. The ink dot counter automatically 
monitors the level of ink in each of the 
four cartridges. When the machine detects an 
ink cartridge is running out of ink, the machine 
will display a message on the LCD.
The LCD will show which ink cartridge is low 
or needs replacing. Be sure to follow the LCD 
prompts to replace the ink cartridges in the 
correct order.
Even though the machine tells you to replace 
an ink cartridge, there will be a small amount 
of ink left in the ink cartridge. It is necessary 
to keep some ink in the ink cartridge to 
prevent air from drying out and damaging the 
print head assembly.
CAUTION 
If ink gets in your eyes, wash it out with 
water at once and call a doctor if you are 
concerned.
 
IMPORTANT
Brother multifunction machines are 
designed to work with ink of a particular 
specification and will work to a level of 
optimum performance and reliability when 
used with Brother Original ink cartridges. 
Brother cannot guarantee this optimum 
performance and reliability if ink or ink 
cartridges of other specifications are 
used. Brother does not therefore 
recommend the use of cartridges other 
than Brother Original cartridges or the 
refilling of used cartridges with ink from 
other sources. If damage is caused to the 
print head or other parts of this machine 
as a result of using incompatible products 
with this machine, any repairs required as 
a result may not be covered by the 
warranty.
 
aOpen the ink cartridge cover.
If one or more of the ink cartridges have 
reached the end of their life, the LCD 
shows B&W Print Only  or 
Cannot Print .
Routine maintenanceA
 
						

							38
bPress the lock release lever as shown to 
release the cartridge indicated on the 
LCD. Remove the cartridge from the 
machine.
 
 
cOpen the new ink cartridge bag for the 
colour shown on the LCD, and then take 
out the ink cartridge.
dTurn the green release lever on the 
orange protective packing (1) clockwise 
until it clicks to release the vacuum seal. 
Then remove the orange protective 
packing as shown.
 
 
eEach colour has its own correct position. 
Insert the ink cartridge in the direction of 
the arrow on the label.
 
1
1
 
						

							Routine maintenance39
A
fGently push the back of the ink cartridge 
marked “PUSH” until it clicks, and then 
close the ink cartridge cover.
 
gThe machine will automatically reset the 
ink dot counter.
Note
• If you replaced an ink cartridge, for example Black, the LCD may ask you to 
verify that it was a brand new one (for 
example,  Did You Change  Black). 
For each new cartridge you installed, 
press  Yes to automatically reset the ink 
dot counter for that colour. If the ink 
cartridge you installed is not a brand new 
one, be sure to press  No.
• If the LCD shows  No Ink Cartridge  or 
Cannot Detect  after you install the ink 
cartridges, check that the ink cartridges 
are brand new Original Brother and that 
they are installed correctly.
 
IMPORTANT
• DO NOT take out ink cartridges if you do  not need to replace them. If you do so, it 
may reduce the ink quantity and the 
machine will not know the quantity of ink 
left in the cartridge.
• DO NOT touch the cartridge insertion  slots. If you do so, the ink may stain your 
skin.
• If ink gets on your skin or clothing  immediately wash it off with soap or 
detergent.
• If you mix the colours by installing an ink  cartridge in the wrong position, clean the 
print head several times after correcting 
the cartridge installation.
• Once you open an ink cartridge, install it in  the machine and use it up within six 
months of installation. Use unopened ink 
cartridges by the expiration date written on 
the cartridge package.
• DO NOT dismantle or tamper with the ink  cartridge; this can cause the ink to leak out 
of the cartridge.
 
 
						

							40
Cleaning and checking 
the machine
A
Cleaning the scanner glassA
aUnplug the machine from the electrical 
socket.
bLift the document cover (1). Clean the 
scanner glass (2) and the white 
plastic (3) with a soft lint-free cloth 
moistened with a non-flammable glass 
cleaner.
 
c(DCP-J725DW only)
In the ADF unit, clean the white bar (1) 
and the glass strip (2) with a lint-free 
cloth moistened with a non-flammable 
glass cleaner.
 
Note
In addition to cleaning the glass strip with 
a non-flammable glass cleaner, run your 
finger tip over the glass strip to see if you 
can feel anything on it. If you feel dirt or 
debris, clean the glass strip again 
concentrating on that area. You may need 
to repeat the cleaning process three or 
four times. To test, make a copy after each 
cleaning attempt.
 2
1
3
1
2
 
i
 
When there is a 
spot of dirt or 
correction fluid 
on the glass strip 
the printed 
sample shows a 
vertical line.After the glass 
strip is cleaned 
the vertical line is 
gone.
 
						

							Routine maintenance41
A
Cleaning the print headA
To maintain good print quality, the machine 
will automatically clean the print head when 
needed. You can start the cleaning process 
manually if there is a print quality problem.
Clean the print head if you get a horizontal 
line in the text or graphics, or blank text on 
your printed pages. You can clean Black only, 
three colours at a time 
(Yellow/Cyan/Magenta), or all four colours at 
once.
Cleaning the print head consumes ink. 
Cleaning too often uses ink unnecessarily.
IMPORTANT
DO NOT touch the print head. Touching 
the print head may cause permanent 
damage and may void the print heads 
warranty.
 
aPress .
bPress Cleaning.
cPress sor t to display  Black, Color 
or  All, and then press the option you 
want to clean.
The machine cleans the print head. 
When cleaning is finished, the machine 
will go back to the Ready mode 
automatically.
Note
If you clean the print head at least five 
times and the print has not improved, try 
installing a new Brother Original 
Innobella™ ink cartridge for each problem 
colour. Try cleaning the print head again 
up to five more times. If the print has not 
improved call your Brother dealer.
 
Checking the print qualityA
If faded or streaked colours and text appear 
on your printouts, some of the print head 
nozzles may be clogged. You can check this 
by printing the Print Quality Check Sheet and 
looking at the nozzle check pattern.
aPress .
bPress  Test Print .
cPress Print Quality .
dPress Start.
The machine begins printing the Print 
Quality Check Sheet.
eCheck the quality of the four colour 
blocks on the sheet.
fThe LCD asks you if the print quality is 
OK.
Do one of the following:
 If all lines are clear and visible, press 
Yes to finish the Print Quality check 
and go to step j.
 If you can see missing short lines as 
shown below, press  No.
gThe LCD asks you if the print quality is 
OK for black and then the three colours.
Press Yes or  No.
hThe LCD asks you if you want to start 
cleaning.
Press Yes.
The machine starts cleaning the print 
head.
OK Poor
   
 
						

							42
iAfter the cleaning procedure is finished,  
press Start.
The machine starts printing the Print 
Quality Check Sheet again and repeat 
the procedure from step e. 
jPress Stop/Exit.
If you repeat this procedure at least five 
times and the print quality is still poor, 
replace the ink cartridge for the clogged 
colour. 
After replacing the ink cartridge, check 
the print quality. If the problem still 
exists, repeat the cleaning and test print 
procedures at least five times for the 
new ink cartridge. If ink is still missing, 
call your Brother dealer.
IMPORTANT
DO NOT touch the print head. Touching 
the print head may cause permanent 
damage and may void the print heads 
warranty.
 
Note
 
Checking the print alignmentA
You may need to adjust the print alignment 
after transporting the machine, if your printed 
text becomes blurred or images become 
faded.
aPress .
bPress  Test Print .
cPress Alignment .
dPress Start.
The machine starts printing the 
Alignment Check Sheet.
 
eFor the “A” pattern, press the number of 
the test print that has the least visible 
vertical stripes (1-9).
fFor the “B” pattern, press the number of 
the test print that has the least visible 
vertical stripes (1-9).
gFor the “C” pattern, press the number of 
the test print that has the least visible 
vertical stripes (1-9).
hFor the “D” pattern, press the number of 
the test print that has the least visible 
vertical stripes (1-9).
iPress  Stop/Exit .
 
i
 
When a print head 
nozzle is clogged 
the printed 
sample looks like 
this. After the print 
head nozzle is 
cleaned, the 
horizontal lines 
are gone.