Brother DCP J525W User Manual

							BASIC USER’S GUIDE
DCP-J525W
DCP-J725DW
 
Version 0
UK/IRE/GEN
 
						

							If you need to call Customer Service
Please complete the following information for future 
reference:
Model Number: DCP-J525W and DCP-J725DW 
(Circle your model number)
Serial Number:
1                                                                      
Date of Purchase:                                                                    
Place of Purchase:                                                                  
1The serial number is on the back of the unit. Retain 
this Users Guide with your sales receipt as a 
permanent record of your purchase, in the event of 
theft, fire or warranty service.
Register your product on-line at
 
http://www.brother.com/registration/
 
© 2011 Brother Industries, Ltd.
 
						

							i
Users Guides and where do I find it?
1DCP-J725DW only
2Visit us at http://solutions.brother.com/.
Which manual?Whats in it?Where is it?
Product Safety GuideRead this Guide first. Please read the Safety 
Instructions before you set up your machine. 
See this Guide for trademarks and legal 
limitations.Printed / In the box
Quick Setup GuideFollow the instructions for setting up your 
machine and installing the drivers and software 
for the operating system and connection type 
you are using.Printed / In the box
Basic Users GuideLearn the basic Copy, Scan and PhotoCapture 
Center™
1 operations and how to replace 
consumables. See troubleshooting tips.
Printed / In the box
Advanced Users GuideLearn more advanced operations: Copy, 
printing reports and performing routine 
maintenance.PDF file / CD-ROM
Software Users GuideFollow these instructions for Printing, Scanning, 
Network Scanning, PhotoCapture Center™
1, 
Web Services (Scan), and using the Brother 
ControlCenter utility.
PDF file / CD-ROM
Network GlossaryThis Guide provides basic information about 
advanced network features of Brother 
machines along with explanations about 
general networking and common terms.PDF file / CD-ROM
Network Users GuideThis Guide provides useful information about 
wireless network settings and security settings 
using the Brother machine. You can also find 
supported protocol information for your 
machine and detailed troubleshooting tips.PDF file / CD-ROM
Mobile Print/Scan GuideThis Guide provides useful information about 
printing data from your mobile phone and 
transmitting scanned data from the Brother 
machine to your mobile phone.PDF file / Brother 
Solutions Center
2
 
						

							ii
Table of Contents 
(BASIC USER’S GUIDE)
1 General information 1
Using the documentation ....................................................................................... 1
Symbols and conventions used in the documentation .................................... 1
Accessing the Advanced User’s Guide, Software User’s Guide,  Network User’s Guide, and Network Glossary ................................................... 1Viewing Documentation ................................................................................... 1
Accessing Brother Support (Windows
®) ................................................................ 3
Accessing Brother Support (Macintosh) ................................................................ 4
Control panel overview .......................................................................................... 5 LCD screen indications.................................................................................... 6
Status LED (DCP-J725DW only) ..................................................................... 6
Basic Operations ............................................................................................. 7
Favourite Settings .................................................................................................. 8 Registering Favourite Settings ........................................................................ 8
Changing Favourite Settings ........................................................................... 9
Deleting Favourite Settings ............................................................................. 9
Recalling Favourite Settings ............................................................................ 9
Beeper Volume ................................................................................................ 9
LCD display ......................................................................................................... 10 Setting the backlight brightness..................................................................... 10
2 Loading paper 11
Loading paper and other print media ................................................................... 11
Loading envelopes and postcards ................................................................. 13
Loading photo paper (DCP-J725DW only) .................................................... 15
Printable area ................................................................................................ 18
Paper settings ...................................................................................................... 19 Paper Type .................................................................................................... 19
Paper Size ..................................................................................................... 19
Acceptable paper and other print media .............................................................. 20 Recommended print media ........................................................................... 20
Handling and using print media ..................................................................... 21
Choosing the right print media....................................................................... 22
3 Loading documents 24
How to load documents ....................................................................................... 24
Using the ADF (DCP-J725DW only).............................................................. 24
Using the scanner glass ................................................................................ 25
Unscannable area ......................................................................................... 26
 
						

							iii
4 Making copies27
How to copy ......................................................................................................... 27
Stop copying .................................................................................................. 27
Copy settings ................................................................................................. 27
Paper Options................................................................................................ 28
5 Printing photos from a memory card or USB Flash memory drive 
(DCP-J725DW only) 29
PhotoCapture Center™ operations (Photo mode)............................................... 29
Using a memory card or USB Flash memory drive ....................................... 29
Getting started ..................................................................................................... 30
Print Images......................................................................................................... 32 View Photos................................................................................................... 32
PhotoCapture Center™ print settings .................................................................. 32
How to scan to a memory card or USB Flash memory drive ............................... 33
6 How to print from a computer 34
Printing a document ............................................................................................. 34
7 How to scan to a computer 35
Scanning a document .......................................................................................... 35
Scanning using the scan button........................................................................... 35
Scanning using a scanner driver ......................................................................... 36
Scanning using the ControlCenter ....................................................................... 36
A Routine maintenance 37
Replacing the ink cartridges ................................................................................ 37
Cleaning and checking the machine .................................................................... 40
Cleaning the scanner glass ........................................................................... 40
Cleaning the print head ................................................................................. 41
Checking the print quality .............................................................................. 41
Checking the print alignment ......................................................................... 42
B Troubleshooting 43
Error and Maintenance messages ....................................................................... 43
Error animations display ................................................................................ 49
Document jam (DCP-J725DW) ..................................................................... 49
Printer jam or paper jam ................................................................................ 50
Troubleshooting .................................................................................................. 55 If you are having difficulty with your machine ................................................ 55
Machine Information ............................................................................................ 60 Checking the serial number ........................................................................... 60
Reset functions .............................................................................................. 60
How to reset the machine .............................................................................. 60
 
						

							iv
C Menu and features61
On-screen programming ...................................................................................... 61
Menu table ........................................................................................................... 62
Entering Text ....................................................................................................... 75
Inserting spaces  ........................................................................................... 75
Making corrections ........................................................................................ 75
Repeating letters ........................................................................................... 75
D Specifications 76
General ................................................................................................................ 76
Print media ........................................................................................................... 79
Copy .................................................................................................................... 80
PhotoCapture Center™ (DCP-J725DW only)...................................................... 81
PictBridge (DCP-J725DW only) ........................................................................... 82
Scanner ............................................................................................................... 83
Printer .................................................................................................................. 84
Interfaces ............................................................................................................. 84
Computer requirements ....................................................................................... 85
Consumable items ............................................................................................... 86
Network (LAN) ..................................................................................................... 87
E Index88
 
						

							v
Table of Contents 
(ADVANCED USER’S GUIDE)
The Advanced User’s Guide explains the following features and operations.
You can view the Advanced User’s Guide on the CD-ROM.
1 General setup
IMPORTANT NOTE
Memory storage
Automatic Daylight Saving Time 
(MFC models only)
Sleep Mode
Auto Power Down (DCP models only)
LCD display
Mode Timer (MFC models only)
2 Security features 
(MFC models only)
TX Lock
3 Sending a fax 
(MFC models only)
Additional sending options
Additional sending operations
Polling overview
4 Receiving a fax 
(MFC models only)
Memory Receive (Monochrome only)
Remote Retrieval
Additional receiving operations
Polling overview
5 Dialling and storing numbers 
(MFC models only)
Voice operations
Additional dialling operations
Additional ways to store numbers
6Printing reports
Fax reports (MFC models only)
Reports
7 Making copies
Copy settings
8 Printing photos from a  memory card or USB Flash 
memory drive (MFC-J625DW 
and DCP-J725DW only)
PhotoCapture Center™ operations
Print Images
PhotoCapture Center™ print settings
Scan to a memory card or USB Flash 
memory drive
9 Printing photos from a 
camera (MFC-J625DW and 
DCP-J725DW only)
Printing photos directly from a 
PictBridge camera
Printing photos directly from a digital 
camera (without PictBridge)
A Routine maintenance
Cleaning and checking the machine
Packing and shipping the machine
B Glossary
CIndex
 
						

							vi
 
						

							1
1
1
Using the 
documentation
1
Thank you for buying a Brother machine! 
Reading the documentation will help you 
make the most of your machine. 
Symbols and conventions 
used in the documentation1
The following symbols and conventions are 
used throughout the documentation.
Accessing the 
Advanced User’s 
Guide, Software User’s 
Guide, Network User’s 
Guide, and Network 
Glossary
1
This Basic User’s Guide does not contain all 
the information about the machine, such as 
how to use the advanced features of the 
Copy, PhotoCapture Center™ 
(DCP-J725DW only), Printer, Scanner, and 
Network. When you are ready to learn 
detailed information about these operations, 
you can read the Advanced User’s Guide , 
Software User’s Guide , 
Network User’s Guide , and 
Network Glossary  that are on the CD-ROM.
Viewing Documentation1
Viewing Documentation 
(Windows®)1
To view the documentation, from the  Start 
menu, select  Brother, DCP-XXXX  (where 
XXXX is your model name) from the 
programs list, and then choose 
User’s Guides .
If you have not installed the software, you can 
find the documentation on the CD-ROM by 
following the instructions below:
General information1
Bold Bold typeface identifies specific 
buttons on the machine’s 
control panel, or on the 
computer screen.
Italics Italicized typeface emphasizes 
an important point or refers you 
to a related topic.
Courier
NewText in the Courier New font 
identifies messages on the 
LCD of the machine.
WARNING
WARNING indicates a potentially 
hazardous situation which, if not avoided, 
could result in death or serious injuries.
CAUTION
CAUTION indicates a potentially hazardous 
situation which, if not avoided, may result in 
minor or moderate injuries.
IMPORTANT
IMPORTANT indicates a potentially 
hazardous situation which, if not avoided, 
may result in damage to property or loss of 
product functionality.
Notes tell you how you should 
respond to a situation that may arise 
or give tips about how the operation 
works with other features.
Electrical Hazard icons alert you to 
possible electrical shocks.
 
						

							Chapter 1
2
aTurn on your PC. Insert the Brother 
CD-ROM into your CD-ROM drive.
Note
If the Brother screen does not appear 
automatically, go to 
My Computer (Computer) , double-click 
the CD-ROM icon, and then double-click 
start.exe .
 
bIf the model name screen appears, click 
your model name.
cIf the language screen appears, click 
your language. The CD-ROM Top Menu 
will appear.
 
dClick Documentation .
eClick PDF documents . If the country 
screen appears, choose your country. 
After the list of User’s Guides appears, 
choose the guide you want to read.
Viewing Documentation 
(Macintosh)
1
aTurn on your Macintosh. Insert the 
Brother CD-ROM into your CD-ROM 
drive. The following window will appear.
 
bDouble-click the  Documentation icon.
cDouble-click your language folder.
dDouble-click top.pdf.
If the country screen appears, choose 
your country.
eAfter the list of User’s Guides appears, 
choose the guide you want to read.
How to find Scanning instructions1
There are several ways you can scan 
documents. You can find the instructions as 
follows:
Software User’s Guide
 Scanning
 ControlCenter
 Network Scanning
ScanSoft™ PaperPort™12SE with OCR 
How-to-Guides (DCP-J725DW only) 
(Windows
® users)
 The complete ScanSoft™ 
PaperPort™12SE with OCR How-to-
Guides can be viewed from the Help 
section in the ScanSoft™ 
PaperPort™12SE application.