Brother 8460 N Manual

Remote fax options
61
9
Fax storage9
The fax storage feature lets you store your 
received faxes in the machine’s memory. You 
can retrieve stored fax messages from a fax 
machine at another location using the remote 
retrieval commands, see Retrieving fax 
messages on page 64. Your machine will 
automatically print a copy of the stored fax.
aPress Menu, 2, 5, 1. 
25.Remote Fax Opt
1.Forward/Store
aOff
bFax Forward
Select 
ab & OK
bPress a or b to select Fax Storage. 
Press OK.
cPress Stop/Exit.
PC fax...

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Changing remote fax 
options
9
If received faxes are left in your machine’s 
memory when you change to another remote 
fax option, the LCD will ask you the following 
message:
 
25.Remote Fax Opt
  Erase All Doc?
a1.Yesb2.No
Select 
ab & OK
or
 
25.Remote Fax Opt
  Print All Fax?
a1.Yesb2.No
Select 
ab & OK
„If you press 1, faxes in the memory will be 
erased or printed before the setting 
changes. If a backup copy has already 
been printed it will not be printed again.
„If you press 2,...

Remote fax options
63
9
Remote retrieval9
The remote retrieval feature lets you retrieve 
your stored fax messages when you are not 
at the machine. You can call your machine 
from any touch tone phone or fax machine, 
then use the Remote Access Code to retrieve 
your messages.
Setting a remote access code9
The remote access code lets you access the 
remote retrieval features when you are away 
from your machine. Before you use the 
remote access and retrieval features, you 
have to set up your own code....

Chapter 9
64
Retrieving fax messages9
aDial your fax number.
bWhen your machine answers, 
immediately enter your remote access 
code (3 digits followed by l). If you hear 
one long beep, you have messages.
cWhen you hear two short beeps, use the 
dial pad to press 9 6 2.
dWait for a long beep, and then use the 
dial pad to enter the number of the 
remote fax machine where you want 
your fax messages sent to, followed by 
## (up to 20 digits).
eHang up after you hear your machine 
beep. Your machine will...

Remote fax options
65
9
Remote fax commands9
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your Remote Access Code (3 digits followed by l), the system will 
give two short beeps and you must enter a remote command.
Remote commandsOperation details
95Change the fax forwarding or 
fax storage settings
1 OFF You can choose Off after you have retrieved or erased all your 
messages.
2  Fax  forwarding One long beep means the change is...

66
10
Fax reports10
Some fax reports (transmission verification 
and fax journal) can be printed automatically 
or manually.
Transmission verification 
report10
You can use the transmission report as proof 
that you sent a fax. This report lists the time 
and date of transmission and whether the 
transmission was successful (shown as 
“OK”). If you select On or On+Image, the 
report will print for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to...

Printing reports
67
10
Reports10
The following reports are available:
1XMIT Verify
Displays the Transmission Verification 
Report for your last 200 outgoing faxes at 
most and prints the last report.
2Help List
Prints a list of commonly used functions to 
help you program your machine. 
3Tel Index List
Prints a list of names and numbers stored 
in the One-Touch and Speed-Dial 
memory in numerical or alphabetical 
order.
4Fax Journal
Prints a list of information about your last 
200 incoming and outgoing...

68
11
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling. 
Polling receive11
Polling receive lets you call another fax 
machine to receive a fax.
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 8. 
21.Setup Receive
8.Polling RX...

Polling
69
11
Sequential polling11
Sequential polling lets you request 
documents from several fax machines in one 
operation. 
aMake sure you are in Fax mode  .
bPress Menu, 2, 1, 8. 
21.Setup Receive
8.Polling RX
aStandard
bSecure
Select ab & OK
cPress a or b to choose Standard, 
Secure or Timer. 
Press OK.
dChoose one of the options below.
„If you selected Standard go to e.
„If you selected Secure, enter a 
four-digit number, press OK, go to 
e.
„If you selected Timer, enter the time 
(in 24-hour...

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