Brother 580mc Plain Paper Fax Owners Manual

MESSAGE CENTER   9 - 6
Setting Toll Saver
When you set the toll saver feature, the FAX/MFC answers after four rings if you donÕt 
have messages, and after two rings if you do have messages. This way, when you call 
the FAX/MFC, if it rings three times, you know you have no messages, and can hang 
up, to avoid a toll charge.
1Press Function/Set, 2, 1.
2Press   or   to select the TOLL SAVER (or RING DELAY) and press  
Function/Set.
3Press   or   to select ON and press Function/Set.
4Press Stop to exit.
ICM...

9 - 7   MESSAGE CENTER
Programming a Fax Forwarding Number
1Press Function/Set, 8, 6.
2Press   or    until the LCD displays FAX FORWARD? and press 
Function/Set.
3Enter the number of the fax machine where 
faxes will be forwarded (up to 20 digits) and 
press Function/Set.
4Press Stop to exit.
Programming Paging Number
1Press Function/Set, 8, 6.
2Press   or    until the LCD displays PAGING? and press Function/Set.
3Enter your pager phone number (up to 20 digits) 
followed by # # and press Function/Set. Do...

MESSAGE CENTER   9 - 8
Remote Retrieval
Using Remote Access Code
1Dial your fax number from a touch tone phone.
2When your FAX/MFC answers, immediately enter your Remote Retrieval Access 
Code.
3The FAX/MFC signals the kinds of messages received:
 1 long beepÑFax message(s)
 2 long beepsÑVoice message(s)
 3 long beepsÑFax and Voice message(s)
No beepsÑNo messages
4The FAX/MFC then prompts you with two short beeps to enter a command. If you 
wait longer than 30 seconds to enter a command, the MFC hangs...

9 - 9   MESSAGE CENTER
Remote Commands
Follow the commands below to access features remotely. When you call the
FAX/MFC and enter your Remote Retrieval Access Code (159 ), the system will 
signal you with two short beeps to enter a remote command.
Remote CommandsOperation Details
91 Playing voice messagesAfter one long beep, the FAX/MFC plays the 
ICM.
1   (Skip back) Press 1 while listening to an ICM to repeat it.  
If you press 1 before a message, you will hear 
the previous message.
2   (Skip next)...

MESSAGE CENTER   9 - 10
Retrieving Memory Status List
You can retrieve the Memory Status List from a remote fax machine to see if you have 
any fax messages.
1Dial your fax number.
2When you hear the beep, immediately enter your Remote Retrieval Access Code 
(1 5 9 ).
3When you hear two short beeps, use the dial pad to press 9 6 1.
4Using the dial pad, enter the number of the remote fax machine (up to 20 digits) where 
you want the Memory Status List forwarded, and then press # #.
5After you hear your...

9 - 11   MESSAGE CENTER
Retrieving Fax Messages
1Dial your fax number.
2When you hear the beep, immediately enter your Remote Retrieval Access Code 
(1 5 9).
3As soon as you hear two short beeps, use the dial pad to press 9 6 2.
4Using the dial pad, enter the number of the remote fax machine (up to 20 digits) where 
you want your fax messages forwarded, and then press # #.
5After you hear your FAX/MFC beep, hang up and wait.
Your FAX/MFC calls the remote fax machine.  The remote fax machine prints your...

MAKING COPIES   10 - 1
1010Making Copies
Copy Functions
To make a single copy that is not reduced, enlarged or sorted, you only have to press 
one key. The default resolution for a single copy is Super Fine. Set the resolution to 
PHOTO for photographs. Remember, your machine cannot scan anything closer than 
one-eighth inch from the edge of the paper. 
Making a Single Copy
1Place the original face down in the ADF.
2Press Copy/Help twice.
To cancel, press Stop.
Do NOT pull on the paper while copying is...

10 - 2   MAKING COPIES
4Press  or   to select SORT. 
For example, select SORT.
To start copying now without enlarging or 
reducing, press Copy/Help.
To reduce or enlarge the image, press 
Function/Set.
5Press  or   to select an enlargement or 
reduction ratio. 
For example, 75 %.
6Press Copy/Help.
If you are making multiple copies and get a MEMORY FULL message while you 
are scanning the first page, press Stop to cancel the job. Then make a single copy. If 
you selected SORT and the MEMORY FULL message...

PRINTING REPORTS   11 - 1
1111Printing Reports
FAX/MFC Settings and Activity
You can print the following lists and reports:
Choose to print a Transmission Verification 
Report after each fax you send.
Activity Report lists information about the last 30 
incoming and outgoing faxes. TX means 
Transmit; RX means Receive.
Lists names and numbers stored in One Touch and 
Speed Dial memory, in numerical order.
AUTO DIAL LIST (above), alphabetically.
Lists settings for INITIAL SETUP, SETUP 
RECEIVE, SETUP...

11 - 2   PRINTING REPORTS
Transmission Verification (Xmit) Report
You can use the Xmit Report as proof that you sent a fax.  This report lists the name 
or fax number of the receiving party, the time and date of transmission, and whether 
the transmission was successful.
When the feature is OFF, the report is printed automatically only if thereÕs an error 
during transmission.  If the report indicates NG, send the original again.  If the report 
indicates you should check the readability of certain...