Blackberry 7230 Phone Instructions Manual

							Managing appointments and meetings
BlackBerry Wireless Handheld 91
3. Click New. The New Appointment screen appears. 
New Appointment screen
4. In the following fields, type the appointment information:
5. In the following fields, press the Space key until the preferred 
option appears:
FieldDescription
Subject Type the subject of the appointment.
LocationType the location of the appointment.
FieldDescriptionDefault
All Day 
EventSet whether the appointment occupies a full 
day.cleared
StartSet the date and time when the appointment 
starts.selected 
date and 
time 
EndSet the date and time when the appointment 
ends. If you modify this field, the Duration 
field reflects the change.
Lotus Notes: Lotus Notes users cannot create 
appointments that span days. The 
appointment must start and end on the same 
date.1 hour after 
start time 
						

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92 User Guide
6. In the Notes field, type any additional information for the 
appointment. 
7. Click the trackwheel. A menu appears.
8. Select one of the following options:
•To save the appointment, click Save. 
•To create a meeting, proceed to step 9.
9. Click Invite Attendee. The Select Address screen appears.
10. Click a contact. A menu appears.
11. Click Invite.
DurationSet the length of the appointment. If you 
modify this field, the End field reflects the 
change.0 Hours
1 Hour
Time ZoneSet the time zone in which the appointment 
occurs.Selected 
Time Zone 
ReminderSet the amount of time in advance your 
handheld notifies you of the appointment. If 
you do not want to be notified, set this field to 
None.15 Min.
RecurrenceSet whether you want the appointment to recur 
regularly, such as on a daily, weekly, or monthly 
basis.None
Every: Set the frequency of the appointment.
End: Set the date on which the series of 
appointments ends.
Days: If your appointment recurs weekly, set 
the days on which the appointment recurs.
Relative Date: If your appointment recurs 
monthly or yearly, you can set whether the 
appointment recurs on the exact date or on the 
relative date. For example, you can set the 
appointment to recur on the 28th of each 
month (exact date) or on the last Monday of 
each month (relative date).
FieldDescriptionDefault 
						

							Managing appointments and meetings
BlackBerry Wireless Handheld 93
12. To invite more contacts, repeat steps 9 through 11.
13. Click the trackwheel. A menu appears.
14. Click Save. A meeting invitation is sent. 
Create an appointment quickly
1. Open the calendar. The calendar appears.
2. Verify that the calendar is in Day format.
3. Beside the start time, type the subject of the appointment. 
4. Beside the subject, type a location in parentheses.
5. Roll the trackwheel to change the end time of the appointment. 
6. Click the trackwheel. The appointment is saved.
Open an appointment or meeting
1. Open the calendar. The calendar appears.
Tip: Do not invite yourself to the meeting. You are already registered as the 
person who created the meeting.
Note: Any responses to your meeting invitation are received in the messages 
application.
Warning: If you turn off the handheld by clicking the Turn Power Off icon, 
the handheld does not turn on to notify you of calendar reminders. To have 
the handheld turn on to notify you of a calendar reminder, select one of the 
following options:
•Turn off the handheld by pressing the Power button.
•Set the Auto On/Off feature. Refer to Set Auto On/Off options on page 
112 for more information.
Prerequisite: To add appointments quickly, the Enable Quick Entry field 
must be set to Yes. Refer to Set calendar options on page 97 for more 
information.
Tip: If the calendar is not in Day format, click the trackwheel. A menu 
appears. Click View Day. Day format appears. 
						

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94 User Guide
2. Verify that the calendar is in Day, Week, or Agenda format.
3. Click an appointment or meeting. A menu appears.
4. Click Open. If the appointment or meeting recurs, a dialog box 
appears. 
•To open all occurrences of the appointment, click Open the 
series. 
•To open only the selected appointment, click Open this 
occurrence. 
The details of the meeting appear.
Open a meeting from the Messages screen
1. On the Messages screen, click a meeting invitation (or response). 
A menu appears. 
2. Click Open. The meeting invitation (or response) appears. 
3. At the bottom of the screen, click Meeting Request (or Meeting 
Response). A menu appears. 
4. Click Open Attachment. The details of the meeting appear.
Accept or decline a meeting invitation
Meeting invitations appear as messages on the Messages screen.
1. Open the messages application. The Messages screen appears.
2. Click the meeting invitation. A menu appears.
3. Click Open. The details of the meeting appear.
4. Click the trackwheel. A menu appears.
Tip: If the calendar is in Month format, click a day. A menu appears. Click 
View Appts. Day format appears.
Tip: To check your calendar while you view the meeting invitation, click the 
trackwheel. A menu appears. Click View Calendar. 
						

							Managing appointments and meetings
BlackBerry Wireless Handheld 95
5. Select one of the following options:
•To accept the meeting without sending comments, click 
Accept. 
•To decline the meeting without sending comments, click 
Decline. 
•To accept the meeting and send comments, click Accept with 
comments. The Comments screen appears. Type comments. 
Click the trackwheel. A menu appears. Click Send. 
•To decline the meeting and send comments, click Decline 
with comments. The Comments screen appears. Type 
comments. Click the trackwheel. A menu appears. Click 
Send. 
The response is sent to the person who created the meeting.
Edit an appointment or meeting
1. Open the calendar. The calendar appears.
2. Verify that the calendar is in Day, Week, or Agenda format.
3. Click an appointment or meeting. A menu appears.
4. Click Open. If the appointment or meeting recurs, a dialog box 
appears. 
•To edit all occurrences of the appointment or meeting, click 
Open the series.
•To edit only the selected appointment or meeting, click Open 
this occurrence. 
The Appointment Details screen appears.
Note: You can only edit a meeting that you created.
Tip: If the calendar is in Month format, click a day. A menu appears. Click 
View Appts. Day format appears. 
						

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96 User Guide
5. Edit the appointment or meeting.
6. Click the trackwheel. A menu appears.
7. Select one of the following options:
•To save the edited appointment or meeting, click Save.
•To edit the contacts that are invited to a meeting, proceed to 
step 8.
8. In either the Accepted field or the Declined field, click a contact. 
A menu appears. 
9. Select one of the following options: 
•To invite a new contact, click Invite Attendee. The Select 
Address screen appears. Click a contact. A menu appears. 
Click Invite .
•To replace one contact with another contact, click Change 
Attendee. The Select Address screen appears. Click a contact. 
A menu appears. Click Invite .
•To revoke the invitation to a contact, click Remove Attendee. 
A dialog box appears. Click Delete.
10. Click the trackwheel. A menu appears.
11. Click Save. An updated meeting invitation is sent.
Delete an appointment or meeting
1. Open the calendar. The calendar appears. 
Lotus DominoLotus Notes users cannot edit the Start, End, Duration, or Time 
Zone of a recurring appointment or meeting.
Warning: If you delete a meeting invitation from the Messages screen 
before you accept or decline it, the appointment is deleted from your 
desktop calendar. 
						

							Setting calendar options
BlackBerry Wireless Handheld 97
2. Verify that the calendar is in Day, Week, or Agenda format.
3. Click an appointment or meeting. A menu appears.
4. Click Delete. A dialog box appears.
5. Select one of the following options:
•If the appointment or meeting occurs once, click Delete. 
•If the appointment or meeting recurs, to delete all 
occurrences of the appointment, click Delete the series. To 
delete only the selected appointment, click Delete this 
occurrence.
The appointment or meeting is deleted.
Setting calendar options
Set calendar options
1. Open the calendar. The calendar appears.
2. Click the trackwheel. A menu appears.
3. Click Options. The Calendar Options screen appears. 
4. In the following fields, press the Space key until the preferred 
option appears:
Tip: If the calendar is in Month format, click a day. A menu appears. Click 
View Appts. Day format appears.
Tip: If you delete a meeting that you created, the Send cancellation to 
attendees dialog box appears. To send a cancellation notice to the contacts 
that you invited, click Yes. 
FieldDescriptionDefault
Enable 
Quick EntrySet whether you can add appointments quickly 
when the calendar is in Day format. Yes
Initial ViewSet the format that appears when the calendar 
opens.Day 
						

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98 User Guide
5. Click the trackwheel. A menu appears.
6. Click Save. The options are saved.
Default 
ReminderSet the amount of time before an appointment or 
meeting that the handheld notifies you.15 Min.
Confirm 
DeleteSet whether you are prompted before appointments 
are deleted.Yes
Start of DaySet the time at which your daily schedule begins.9:00 AM
End of DaySet the time at which your daily schedule ends. 5:00 PM
First Day of 
the WeekSet the day on which your weekly schedule begins.Mon
FieldDescriptionDefault 
						

							6
Other applications
This section provides information on the following topics:
•Tasks 
•MemoPad 
•Calculator 
•Alarm 
•Games  
						

							6: Other applications
100 User Guide
Ta s k s
Create a task
You can create a task to track the progress of an assigned duty.
1. Open the tasks application. The Find screen appears.
2. Click the trackwheel. A menu appears.
3. Click New. The New screen appears.
New screen
4. In the Task field, type the subject of the task. 
5. In the following fields, press the Space key until the preferred 
option appears: 
6. In the Notes field, type any additional information for the task.
7. Click the trackwheel. A menu appears. 
FieldDescriptionDefault
StatusSet the progress status of the task.Not 
Started
PrioritySet the priority of the task.Normal
DueSet the date by which the task is to be completed.None