ATT Definity CS Generic 1, S75, 7407 Plus Voice Terminal Instructions Manual

							AT&T
DEFINITY
®Communications
System Generic 1
and System 75
7407 Plus Voice Terminal Users Guide 
						

							NOTICE
While reasonable efforts were made to ensure that the information in this document
was complete and accurate at the time of printing, AT&T can assume no
responsibility for any errors. Changes or corrections to the information contained in
this document may be incorporated into future issues.
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Contact:AT&T Customer Information Center
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1-800-432-6600,
In Canada: 1 800-255-1242
Order:Document No. 555-204-742
Issue 1, July 1991
For more information about AT&T documents, see Business Communications Systems
Publications Catalog (555-000-010).
HEARING AID COMPATIBILITY
This equipment is compatible with the inductively coupled hearing aids prescribed by
the Federal Communications Commission (FCC).
Prepared by©1991 AT&T
AT&T Technical Publications DepartmentAll Rights Reserved
Middletown, New Jersey 07748Printed in USA 
						

							Contents
Your 7407 Plus Voice Terminal
What the Features Do
Voice Features
1
4
4
Display Features7
How to Use the Features8
Special Instructions8
Conventions9
Troubleshooting10
Quick Reference Lists10
Voice Features11
Handset and Speaker11
Abbreviated Dialing (AD)11
Automatic Callback13
Bridging13
Call Coverage14
Call Forwarding All Calls14
Call Park
15
Call Pickup
16
Conference
16
Drop
17
Hold
17
Intercom
18
Last Number Dialed
18
Leave Word Calling (LWC)
19
Message19
Mute20
Priority Calling20
Reset Speakerphone
21
Select Ring (and Ringer Volume)
22
Self-Test
23
Send All Calls
23
Speaker24
Speakerphone25
Transfer
26
Voice Message Retrieval
27
i 
						

							Display Features28
Activating and Clearing the Display28
Normal Mode28
Inspect28
Integrated Directory29
Message Retrieval30
Normal
Stored Number
Time/Date
31
31
32
Timer32
Tones and Their Meanings33
Ringing Tones33
Handset Tones33
Troubleshooting34
System 75 Version Notes35
Key Words to Know36
Quick Reference Lists
ii 
						

							Your 7407 Plus Voice Terminal
The 7407 Plus voice terminal is comprehensively equipped so that you can make the
best use of the many features of the AT&T DEFINITY® Communications System
Generic 1 and System 75. Familiarize yourself with your 7407 Plus voice terminal,
shown in Figure 1 and explained below.
Figure 1.  7407 Plus Voice Terminal
Starting with the handset and continuing clockwise:
1)  Handset
2)  Drop/Test button
3)  Conference/Ring
button
4)  Display
5)  Transfer button
6)  Hold button
7)  Speakerphone/
headset jack (on back
of terminal)
8)  Line jack
(on back of terminal)
9)  Feature buttonsFor placing and answering calls (also known as
the receiver).
For disconnecting from a call. When used with
[ 
Select ], you can test the lights, ringer, and display on
your voice terminal.
For setting up conference calls. When used with
[ 
Select ], you can select your own personalized ring.
A built-in LCD 2-line by 40-character display.
For transferring a call to another voice terminal.
For putting a call on hold.
This jack is used for connecting an external
speakerphone or a headset adapter to your voice
terminal. The jack is labeled
This jack is used for connecting a line cord to your voice
terminal. The jack is labeled LINE.
Each of these 22 buttons accesses features and is labeled
with a feature name.
1 
						

							10)  Select button
11)  Mute button
12)  Dial padCan be used in 3 different ways:
1) Used with [ 
Drop Test ], to initiate a self-test of your voice
terminal;
2) Used with [ Conference Ring ], to select your own personalized
ring from among 8 available patterns;
3) Used with [ Sepaker Reset Spkr ] to perform an acoustic test of
the environment and adjust the speakerphone to the
surrounding acoustic environment for optimal
performance (for using the built-in speakerphone only).
For turning off the microphone of the built-in
speakerphone or the handset so the other person cannot
hear you. Note: If your voice terminal is set for the
Speaker (listen-only) feature, pressing the Mute button
will affect only the handset. When you are using the
Speaker feature, the light next to [ 
Mute ], is always on.
The standard 12-button pad for dialing phone numbers
and accessing features. The letters, Q and Z, have
been added to the appropriate dial pad keys for directory
access, and the 5 button on your dial pad has raised
bars for visually-impaired users.
13)  SpeakerReset
Spkr button
14)  Message light
15)  Volume control
button
16)  Display feature buttons
17)  Feature buttonsFor accessing the speaker or the built-in speakerphone
and microphone combination. When you touch [ 
Select ]
and then [ Speaker Reset Spkr ] (if your voice terminal is set for the
Speakerphone feature), you hear a set of tones as the
speakerphone performs an acoustic test of the
environment. When the tones stop, your speakerphone
has finished adjusting itself for optimal performance and
is ready for use.
Note: Your voice terminal can be set for either the
Speaker (listen-only) feature or the Speakerphone (listen
and talk) feature. Check with your System Manager to
see how your Speaker button is to be used.
A red light which goes on when a message has been left
for you.
For adjusting the volume of the speaker or the built-in
speakerphone when you are on a call, or for adjusting the
volume for the tone ringer when you are not using the
speakerphone.
Each of these 7 buttons accesses a display feature such as
Inspect. The button is labeled with a display feature
name.
Each of these 2 buttons accesses a feature and is labeled
with a feature name.
2 
						

							18)  Call appearance/
feature buttonsAt least 3 of these 10 buttons are devoted to incoming
and outgoing calls (call appearances) and are labeled with
an extension number; the remainder access features
(feature buttons) and are labeled with a feature name.
Each has a red in-use light to tell you that this is the line
you are using or that this is the line you will get when
you lift your handset. The green status light next to
each call appearance and feature button tells you the line
or feature is being used.
3 
						

							What the Features Do
Here are brief descriptions of 31 features, including what each one does and how
you might want to use it. The first 24 are voice features and the final 7 are
display features.
Note: You will automatically have the following features on your voice terminal:
Conference, Drop, Hold, Message, Mute, the Select Button, Select Ring, Self-Test,
and Transfer voice features and Normal mode among the display features. You may
also be able to use the Speakerphone (and Reset Speakerphone) or the Speaker
feature. Check with your System Manager to see what other features you can use
with the DEFINITY Generic 1 or the System 75 switch.
Voice Features
Abbreviated Dialing (AD)  Allows you to store selected phone numbers for quicker
and easier dialing. Each number can be a complete or partial phone number, an
extension number, or a trunk or feature code. There are 4 possible types of lists—
personal, group, system, and enhanced—and you can have a total of 3 out of 4 lists.
Numbers on a personal list are programmable by you; numbers on all other lists are
programmable only by the System Manager. Use as a timesaver for dialing frequently
called, lengthy, or emergency numbers.
Automatic Callback  Sends you a special 3-burst ring tone indicating that a
previously busy or unanswered extension is now available. Use to avoid constant
redialing when you wish to speak to someone as soon as possible.
Note: Can be used only for extensions, not outside numbers.
Bridging  Permits you to answer or join in calls to someone else’s extension by
pressing a bridged appearance button on your voice terminal. This button can be any
call appearance button labeled with another user’s primary extension number, as
assigned to you by your System Manager. Use to assist in handling calls for a
designated co-worker.
Call Coverage  Provides automatic redirection of certain calls to your voice terminal
for answering. (Your System Manager determines which calls will be sent to you.)
Use to answer calls for other extensions for whom you provide coverage.
Call Forwarding All Calls  Temporarily forwards all your calls to another extension
or to an outside number. Use when you will be away from your voice terminal and
you want your calls to be forwarded to a phone number of your choice.
Call Park  Puts a call on hold at your voice terminal for retrieval at any extension.
Use when you need to go elsewhere to get information during a call, or whenever you
wish to complete a call from a different location. Also, if the call received is for
someone else, use it to hold the call until the called party can answer it from the
nearest available voice terminal.
4 
						

							Call Pickup  Lets you answer a call at your voice terminal for another extension in
your pickup group. Use when you wish to handle a call for a group member who is
absent or otherwise unable to answer. Note: You can only use this feature if you and
the called party have been assigned to the same pickup group by your System
Manager.
Conference  Allows you to add parties to a call, so that you can conduct up to a
6-way conversation. (If you wish to conference more than 6 parties, call your
attendant for assistance.) Use to set up time-saving conferences, or to spontaneously
include a party important to a discussion.
Drop  Disconnects from a call without requiring you to hang up the handset or press
the switchhook. Can also be used with the Conference feature to disconnect the last
party added. Use whenever you are using the handset and want to continue using it
for another action after ending a call.
Hold  Temporarily disconnects from a call, holding it until you can return to it.
While a call is on hold, you can place another call, activate another feature, answer a
waiting call, or leave your voice terminal to perfom another task. Use when you
have a call that you don’t wish to drop, but which you have to interrupt briefly to do
something else.
Intercom  Gives you quick access to specified extensions. With Automatic
Intercom, you can call a predetermined partner by pressing a single feature button.
With Dial Intercom, you can call any member of a predetermined group of users by
pressing a feature button and then dialing the group member’s 2- or 3-digit code.
Use to rapidly dial frequently called numbers.
Last Number Dialed  Automatically redials the last number you dialed, either an
extension or an outside number. Use to save time in redialing a busy or unanswered
number.
Leave Word Calling  Leaves a message for another extension to call you back. The
called party will be able to dial message service (for example, attendant, AUDIX,
covering user, etc.) to retrieve a short, standard message which gives your name and
extension, the date and time you called, and the number of times you called. Use
any time you wish to have someone call you back; it will help cut down on repeated
call attempts.
Message  Your Message light goes on to let you know that a caller has left a
message for you. You can then retrieve your message by using the Voice Message
Retrieval feature described in the Voice Features section or the Message Retrieval
feature described in Display Features.
Mute  Turns off the microphone of the built-in speakerphone or the handset. Use
when you want to confer with someone in the room with you, but you do not want
the other party on the call to hear your conversation.
Priority Calling  Allows you to call an extension with a distinctive 3-burst ring to
indicate that your call requires immediate attention. Use when you have important
or timely information for someone.
5 
						

							Reset Speakerphone  Initiates an acoustic test of the surrounding environment by
using a series of tones. When the tones stop, your speakerphone has finished
adjusting itself for optimal performance. It is now ready for use. Use whenever you
move your voice terminal to a different location (even in the same room), or
whenever the light next to [ Speaker Reset Spkr ] is fluttering. (For best results, use the Reset
Speakerphone feature when the handset is on-hook.)
Select Ring  Allows you to select your own personalized ring from among 8 available
patterns. Use to distinguish your ring from that of other nearby voice terminals.
Self-Test  Activates the lights and ringer on your voice terminal. Use when you
want to check to see if the ringer, display, and lights on your voice terminal are
working properly.
Send All Calls  Temporarily sends all your calls to the extension of a person
designated to answer them when you cannot (perhaps a secretary or receptionist).
Use when you will be away from your desk for awhile, or when you do not wish
to be interrupted by phone calls.
Speaker  Allows you to place calls or access other voice features without lifting the
handset. However, in order to speak to the other party, you must use the handset
(the speaker must be off). Use with feature activities that require listening only, such
as on-hook dialing, monitoring calls on hold, and group listening situations.
Note: Your voice terminal has either the Speaker (listen-only) or the Speakerphone
function. Check with the System Manager to see how your voice terminal is set.
Speakerphone  Allows you to place and answer calls or access other voice features
without lifting the handset. When used with [ 
Select ], the built-in speakerphone
performs a test of the surrounding acoustic environment and adjusts itself for optimal
performance. (See Reset Speakerphone.) Use the built-in speakerphone any time you
prefer hands-free communication, both speaking and listening, or for group conference
situations. Note: Your voice terminal may be set for the Speaker (listen-only) rather
than the Speakerphone (listen and speak) feature. Check with your System Manager.
Transfer  Transfers a call from your voice terminal to another extension or outside
number. Use when your caller needs to speak further with someone else.
Note: Calls from an outside number to your voice terminal can be transferred only to
an extension, not to another outside number.
Voice Message Retrieval  Gives you messages (via computerized voice) left for you
through Leave Word Calling or as typed by a covering user. If authorized by your
System Manager, you may also retrieve messages for one or more of your co-workers.
Use to hear all messages received while you were away.
6