Amanda Work Group Features Instructions Manual

							Chapter 4: Using Amanda Dialer 83
Redialing a Number
Dialer saves the last four telephone numbers that you dialed. 
To redial a previously dialed number:
1. Right-click the Amanda Dialer button.
The Amanda Dialer context menu displays up to four recently dialed numbers. (In 
parentheses is the number of times each of these numbers has been dialed during this 
Dialer session.)
2. Click the number to be redialed. 
						

							84 Using [email protected]/Windows Workstation Features 
						

							Chapter 5:
Using Amanda Fax
Introducing Amanda Fax
You can use Amanda Fax (a 16-bit application) or Amanda Fax 32 (a 32-bit application) 
from any Windows application that has a Print command. You can send documents, 
spreadsheets, pictures, or anything else that the application can print. You can:
 Fax an item to another location via Amanda voice server’s fax modem
 Create a fax message to be mailed to users on your Amanda system
 Save the item as a file that can be:
 Sent later as a fax via Amanda voice server’s fax modem
For example, if you copy this file to Amanda voice server using Amanda Moni-
tor, you can fax it to callers. See the one-call and two-call faxback sections in 
Installing [email protected]/Windows.
 Imported as a fax message
 (Only available with the 32-bit application) You can save the fax as a TIFF image 
file containing multiple pages (if the fax is longer than one image page)
If you are faxing items via Amanda voice server, you need the following:
 A fax modem attached to and properly configured for use with your Amanda voice 
server (for more information see your Amanda system administrator or Installing 
[email protected]/Windows).
In all cases, you need the following:
 Amanda Fax or Amanda Fax 32 installed on each workstation from which faxes 
will originate. Amanda Fax is a 16-bit application and Amanda Fax 32 is a 32-bit 
application.
The directions for using each of these two applications is slightly different.
Caveats
Try some test items from any Windows application to be used for fax purposes before 
faxing items to others. For example, in Word for Windows, for best readability, print 
documents that have the page size 8 1/2 by 11 and portrait as the orientation.
Using the 32-bit Amanda Fax
The 32-bit version of Amanda Fax is the most popular and, therefore, this chapter 
describes it first. For a description of the 16-bit Amanda Fax application, see “Using the 
16-bit Amanda Fax” on page 91. 
						

							86 Using [email protected]/Windows Workstation Features
Sending a Fax
You can send documents, etc. from Windows applications as faxes using the Amanda 
voice server’s fax modem. You can fax whatever a Windows application can print, for 
example, all or part of a document or spread sheet. 
N
OTE:When you submit a fax request, Amanda sends a special message back 
to your mailbox when the fax is either successfully sent or determined to 
be a failure. On the telephone, Amanda says one of the following:
 Fax  sent.
 Fax  deleted because the remote phone 
number was incorrect.
In Amanda Messenger, the fax status appears in the Subject field.
To send a fax from a Windows application:
1. Select the application’s Print command.
2. Change the printer to Amanda Fax 32 then click OK.
The Amanda Fax 32 dialog box appears.
3. From the Action drop-down list box, select Queue Fax To Host. 
						

							Chapter 5: Using Amanda Fax87
4. Type your mailbox in the Mailbox text box.
Your mailbox is probably the same as your extension number, but it doesn’t have to 
be. Check with your Amanda system administrator to be sure.
5. Type the fax number to receive this fax in the Phone # text box.
You may need to start with 9 for an outside line.
6. Type your security code in the Password text box.
(This is the same security code that you use to access Amanda over the telephone.)
7. (Optional) Select the Remember Password check box to avoid typing in your security 
code the next time you send a fax.
8. Type the name of the Amanda voice server which controls your mailbox.
See your Amanda administrator if you need help with the server name.
9. Click OK.
Saving a Fax as a TIFF File
You can save documents, etc. from Windows applications as TIFF files of one or more 
pages. TIFF files are image files and can be viewed from and inserted into documents 
created with a number of different applications, such as Microsoft Paint.
To save the current document as a TIFF file from a Windows application:
1. Select the application’s Print command.
2. Change the printer to Amanda Fax 32 then click OK.
3. When the Amanda Fax 32 dialog box appears, select Save As TIFF File from the 
Action drop-down list box. 
						

							88 Using [email protected]/Windows Workstation Features
The File Save As dialog box appears.
4. Provide a name and location for the new file.
The default extension is, of course, .TIF.
5. Click OK.
Saving a Fax as a Fax File
You can save documents, etc. from a Windows application as fax files. The saved files can 
be copied to the Amanda voice server (using Amanda Monitor) or imported by Amanda 
Messenger as fax messages.
To save the current document as a TIFF file from a Windows application:
1. Select the application’s Print command.
2. Change the printer to Amanda Fax 32 then click OK.
3. When the Amanda Fax 32 dialog box appears, select Save As Fax File from the 
Action drop-down list box. 
						

							Chapter 5: Using Amanda Fax89
The File Save As dialog box appears.
4. Provide a name and location for the new file.
The default extension is .FAX, but you can use another extension. (The information is 
stored in The Amanda Company’s proprietary format, regardless of the extension.)
5. Click OK.
Sending a Fax Message
You can send documents, etc. from Windows applications as fax messages to other users 
of your Amanda system. This requires you to use Amanda Messenger as well as Amanda 
Fax.
To send a document as a fax message from a Windows application:
1. Select the application’s Print command.
2. Change the printer to Amanda Fax 32 then click OK.
3. When the Amanda Fax 32 dialog box appears, select Send To Messenger from the 
Action drop-down list box. 
						

							90 Using [email protected]/Windows Workstation Features
4. Type your Amanda Messenger mailbox in the Mailbox text box.
Your mailbox is probably the same as your extension number, but it doesn’t have to 
be. Check with your Amanda system administrator to be sure.
5. Click OK.
Amanda Messenger starts (if it isn’t already running) and the fax appears as a compo-
nent in a new Compose window.
6. To take a look at the fax before you send it, double-click the fax component in the 
Compose window.
A Fax window appears which displays the pages of the fax as thumbnails, small rect-
angles about the size of a thumb nail. You can click the thumbnail for a better view of 
it and use the commands on the Fax menu to manipulate it.
7. When you are ready to send the fax, make the Compose window active. Then, on the 
Messages menu, click Send… to send this fax to one or more mailboxes and lists. 
After you send the message, you can stay in Messenger or return to the Amanda Fax 
dialog or the Windows application. 
						

							Chapter 5: Using Amanda Fax91
Using the 16-bit Amanda Fax
You can use Amanda Fax to send documents, etc. as faxes, save them as fax files to be 
used by the Amanda voice server, or send them as fax messages to Amanda Messenger.
Sending a Fax
You can send documents, etc. from Windows applications as faxes using the Amanda 
voice server’s fax modem. You can fax whatever a Windows application can print, for 
example, all or part of a document or spread sheet. 
To send a fax from a Windows application:
1. Select the application’s Print command.
2. Change the printer to Amanda Fax then click OK.
The Amanda Fax dialog box appears.
3. Click Fax Out….
The Amanda Fax Logon dialog box appears so Amanda Fax can verify that you have 
a mailbox and security code on the Amanda voice server to be used. 
						

							92 Using [email protected]/Windows Workstation Features
4. (Optional—if the default server name is the correct name)
Indicate what Amanda voice server to use:
a. Click Network Settings…. 
The Network Settings dialog box appears.
b. Type the server name in the Server Name text box. 
See your system administrator for the correct name.
c. Click OK.
The Amanda Fax Logon dialog box reappears.
5. Type your mailbox in the Mailbox text box.
Your mailbox is probably the same as your extension number, but it doesn’t have to 
be. Check with your system administrator to be sure.
6. Type your security code in the Security Code text box.
(This is the same security code that you use to access Amanda over the telephone.)
7. Click OK.
The Fax Number dialog box appears.
8. Indicate where to send this fax by doing one of the following:
 Type the fax number in the text portion of the Fax Number drop-down combo 
box using a maximum of 65 characters. (It may be necessary to prefix the fax 
number with an access code, such as 9 followed by a comma for an outside line.)
 Select a previously used fax number from the list portion of the drop-down 
combo box.
9. Click OK.
The Amanda Fax dialog reappears.
10. Click Close or perform another fax operation.
Saving a Fax as a Fax File
You can save documents, etc. from a Windows application as fax files. The saved files can 
be copied to the Amanda voice server (using Amanda Monitor) or imported by Amanda 
Messenger as fax messages.