Amanda Work Group Features 7 Xx Instructions Manual

							Chapter 3 Using Amanda Dialer 63
Dialing Numbers from Windows Applica-
tions
You can use Amanda Dialer with Windows 3.11 or Windows 95. Most 
Windows programs are compatible with Amanda Dialer because they use 
Ctrl+C to copy selected text to the Windows clipboard. If you have a 
problem using Amanda Dialer from any application, copy the telephone 
number to the Windows clipboard before clicking the Amanda Dialer button.
With Windows 3.11
Once the floating dialing button is visible, you can dial a telephone number. 
To dial a number:
1. Select the telephone number to be dialed from the active window in any 
Windows application.
2. Click the Amanda Dialer button. 
The number should appear in the Amanda Dialer - Dial Number dialog 
box. 
3. If it is incorrect, edit the number. When it is correct, click Dial. 
Amanda dials the displayed number.
With Windows 95 or 98
Once the floating dialing button is visible, you can dial a telephone number.  
						

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To dial a number:
1. Click the Amanda Dialer button. 
2. Select the telephone number to be dialed from the active window in any 
Windows application.
3. Right-click the selected number.
The number should appear in the Number to Dial dialog box. 
4. If it is correct, select Dial. 
Amanda dials the displayed number.
N
OTE:If right-clicking the selected number displays a context 
menu and the Amanda Dialer - Dial Number dialog box 
does 
not appear, move the mouse to another location before 
right-clicking. For example, in Schedule Plus, you can 
right-click just outside the text box that displays the select-
ed number. If the problem persists, copy the telephone 
number to the Windows clipboard before clicking the 
Amanda Dialer button.
Redialing a Number
Dialer saves the last four telephone numbers that you dialed. 
To redial a previously dialed number:
1. Right-click the Amanda Dialer button.
The Amanda Dialer context menu displays up to four recently dialed 
numbers. (In parentheses is the number of times each of these numbers 
has been dialed during this Dialer session.) 
						

							Chapter 3 Using Amanda Dialer 65
2. Click the number to be redialed. 
						

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							Chapter 4
Using Amanda Fax
Introducing Amanda Fax
You can use Amanda Fax from any Windows application that has a Print 
command. You can send documents, spreadsheets, pictures, or anything else 
that the application can print. You can:
 Fax an item to another location via Amanda Voice Server’s fax mo-
dem
 Create a fax message to be mailed to users on your Amanda system
 Save the item as a file that can be:
 Sent later as a fax via Amanda Voice Server’s fax modem
For example, if you copy this file to Amanda Server using Amanda 
Monitor, you can fax it to callers. See the one-call and two-call fax-
back sections later in this document.
 Imported as a fax message
If you are faxing items via Amanda Voice Server or creating fax messages to 
be sent via Amanda Messenger, you need the following:
 [email protected] 6.01 or higher in server mode
 A fax modem attached to and properly configured for use with your 
Amanda Voice Server (for more information see your system ad-
ministrator or
 Installing [email protected])
In all cases, you need the following:
 Amanda Fax installed on each workstation from which faxes will 
originate 
						

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Sending a Fax
You can send a fax through the Amanda Voice Server’s fax modem from a 
Windows application.
To send a fax from a Windows application:
1. Select the application’s Print command.
2. Change the printer to Amanda Fax then click OK.
The Amanda Fax dialog box appears.
3. Click Fax Out….
The Amanda Fax Logon dialog box appears so Amanda Fax can verify 
that you have a mailbox and security code on the Amanda Voice Server 
to be used.
4. Click Network Settings…. 
The Network Settings dialog box appears. Its default settings, which are 
AMANDASERVER for the Server Name and 0 for Local Area Network 
Adapter (LANA), are accurate in most cases. See your system adminis-
trator to be sure.
5. Change the settings if necessary then click OK.
The Amanda Fax Logon dialog box reappears.
6. Type your mailbox in the Mailbox text box.
Your mailbox is probably the same as your extension number, but it 
doesn’t have to be. Check with your system administrator to be sure.
7. Type your security code in the Security Code text box.
(This is the same security code that you use to access Amanda over the 
telephone.)
8. Click OK.
The Fax Number dialog box appears. 
						

							Chapter 4 Using Amanda Fax 69
9. Indicate where to send this fax by doing one of the following:
 Type the fax number in the text portion of the Fax Number drop-
down combo box. (It may be necessary to prefix the fax number 
with an access code, such as 9 followed by a comma for an outside 
line.)
 Select a previously used fax number from the list portion of the 
drop-down combo box.
10. Click OK.
The Amanda Fax dialog reappears.
11. Click Close or send this fax again.
Saving a Fax as a File
You can save a fax as a file from a Windows application. That file can be 
copied to Amanda Voice Server (using Amanda Monitor) or imported by 
Amanda Messenger as a fax message.
To save an item as a fax file from a Windows application:
1. Select the application’s Print command.
2. Change the printer to Amanda Fax then click OK.
3. The Amanda Fax dialog box appears.
4. Click Save to File….
The File Save As dialog box appears.
5. Provide a name and location for the new file.
The default extension is .FAX, but you can use another extension. (The 
information is stored in The Amanda Company’s proprietary format, 
regardless of the extension.) 
						

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6. Click OK.
The Amanda Fax dialog box reappears.
7. Click Close or send this fax again.
Sending a Fax Message
You can send a fax message to another user of your Amanda system from a 
Windows application. This requires you to use Amanda Messenger as well as 
Amanda Fax.
To send a fax message from a Windows application:
1. Select the application’s Print command.
2. Change the printer to Amanda Fax then click OK.
The Amanda Fax dialog box appears.
3. Click Send to Messenger….
The Messenger Identification dialog box appears.
4. Type your mailbox in the Messenger Mailbox text box then click OK.
If Amanda Messenger is running, the fax appears as a component of the 
active Compose window. If no Compose window is active, a new Com-
pose window is opened to receive this component. Go to Step 6.
5. If Amanda Messenger is not running, the Messenger Logon dialog box 
appears and you must log on to Amanda Messenger as you normally 
would:
a. Click Network Settings…. 
The Network Settings dialog box appears. Its default settings, 
which are AMANDASERVER for the Server Name and 0 for Local 
Area Network Adapter (LANA), are accurate in most cases. See 
your system administrator to be sure. 
						

							Chapter 4 Using Amanda Fax 71
b. Change the settings if necessary then click OK.
The Messenger Logon dialog box reappears.
c. Type your mailbox in the Mailbox text box. 
Your mailbox is probably the same as your extension number, but it 
doesn’t have to be. Check with your system administrator to be 
sure. 
d. Type your security code in the Security Code text box. 
(This is the same security code that you use to access Amanda over 
the telephone.) 
e. Click OK. 
Messenger starts and the fax appears as a component in a new 
Compose window.
6. To take a look at the fax before you send it, double-click the fax compo-
nent in the Compose window.
A Fax window appears which displays the pages of the fax as thumb-
nails, small rectangles about the size of a thumb nail. You can click the 
thumbnail for a better view of it and use the commands on the Fax menu 
to manipulate it.
7. When you are ready to send the fax, make the Compose window active. 
Then, on the Messages menu, click Send… to send this fax to one or 
more mailboxes and lists. 
After you send the message, you can stay in Messenger or return to the 
Amanda Fax dialog or the Windows application.
8. The Amanda Fax dialog box is still open. Click Close or send this fax 
again.
Caveats
Try some test items from any Windows application to be used for fax 
purposes before faxing items to others. For example, in Word for Windows, 
for best readability, print documents that have the page size 8 1/2 by 11 and 
portrait as the orientation. 
						

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