Xerox WorkCentre Pro 5675 User Manual

							Quick Use GuidePage 17
Getting Started
Getting Started
Reprinting Saved Jobs
1
¾Access the Reprint Jobs screen - if necessary 
select the [Features] button on the control 
panel.
2
¾Select the folder where you stored your document.
¾Select the document from the list.
¾Select the required features on the Touch Screen.
¾Select the required option:
• Select [Print] if you want to print and then delete your document. 
•Select [Print and Save] if you want to print and then save changes to your 
document settings.
•Select [Save] to save changes to your document settings.
¾Press [Start].
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							Page 18 Quick Use Guide 
Getting Started
Sending an Embedded Fax
Embedded Fax is an optional walk up fax feature on your machine. If the Basic Fax screen 
matches that displayed in step 2 then Embedded Fax is enabled. Refer to the System 
Administration CD (CD1) for more information.
NOTE: Both Embedded and Server Fax can be installed on the WorkCentre at the same 
time, however only one service can be enabled for use.
Fax features include...
¾Adjusting the Resolution
¾Faxing double sided originals
¾Programming the size of the originals being scanned
¾Image Quality adjustment
¾Delaying the start time of a fax
¾Adding a Cover Letter
¾Sending to more than one recipient
¾Mailbox storage and polling to and from your machine
¾Setting the transmission speed
1
¾Load the documents 
either in the document 
handler or on the 
document glass.
NOTE: Documents are 
only scanned once.
2
¾Select [Fax].
NOTE: You may need to select [All 
Services] first to access the fax 
option.
¾Enter the telephone number.
3
¾Select the required features on the 
Touch Screen.
¾Press [Start].
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							Quick Use GuidePage 19
Getting Started
Getting Started
Sending a Server Fax
Server Fax is an optional feature on networked WorkCentre machines. If the Basic Fax screen 
matches that displayed in step 2 then Server Fax is enabled. Refer to the System 
Administration CD (CD1) for more information.
NOTE: Both Embedded and Server Fax can be installed on the WorkCentre
 at the same 
time, however only one service can be enabled for use. 
Fax features include...
¾Adjusting the Resolution
¾Faxing double sided originals
¾Programming the size of the originals being scanned
¾Image Quality adjustment
¾Delaying the start time of a fax
1
¾Load the documents 
either in the document 
handler or on the 
document glass.
NOTE: Documents are 
only scanned once.
2
¾Select [Fax].
NOTE: You may need to select [All 
Services] first to access the fax 
option.
¾Enter the telephone number.
3
¾Select the required features on the 
Touch Screen.
¾Press [Start].
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							Page 20 Quick Use Guide 
Getting Started
Sending an Internet Fax
Internet Fax is an optional feature on networked WorkCentre machines. Refer to the System 
Administration CD (CD1) for more information.
Internet Fax features include...
¾Setting up a Public or Internal Address Book
¾Adjusting the Resolution
¾Scanning double sided originals
¾Programming the size of the originals being scanned
¾Image Quality adjustment
¾Changing the default file format setting
1
¾Load the documents 
either in the document 
handler or on the 
document glass.
NOTE: Documents are 
only scanned once.
2
¾Select [Internet Fax].
NOTE: You may need to select [All 
Services] first to access the Internet 
Fax option.
¾Select [To.], enter the recipient 
e-mail details and select [Save].
¾Select [Edit Subject], enter a 
subject and select [Save].
3
¾Select the required features on the 
Touch Screen.
¾Press [Start].
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							Quick Use GuidePage 21
Getting Started
Getting Started
Scanning a Document to a File
Refer to the System Administration CD (CD1) for more information on Network Scanning. 
Network Scanning features include...
¾Adjusting the image output requirements
¾Adjusting the Resolution
¾Scanning double sided originals
¾Programming the size of the originals being scanned
¾Changing the destination for the scanned image
1
¾Load the documents 
either in the document 
handler or on the 
document glass.
NOTE: Documents are 
only scanned once.
2
¾Select [Network Scanning].
NOTE: You may need to select [All 
Services] first to access the Network 
Scanning option.
3
¾Select the template required.
¾Select the required features on the 
Touch Screen.
¾Press [Start]. 
¾On completion access your job at 
your workstation.
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							Page 22 Quick Use Guide 
Getting Started
Sending an E-mail
Refer to the System Administration CD (CD1) for more information on the E-mail feature.
E-mail features include...
¾Setting up a Public or Internal Address Book
¾Adjusting the Resolution
¾Scanning double sided originals
¾Programming the size of the originals being scanned
¾Image Quality adjustment
1
¾Load the documents 
either in the document 
handler or on the 
document glass.
NOTE: Documents are 
only scanned once.
2
¾Select [E-mail].
NOTE: You may need to select [All 
Services] first to access the e-mail 
option.
3
¾Select [To], enter the recipient
e-mail details and select [Enter].
¾Select [Edit Subject], enter a 
subject and select [Save].
¾Select the required features on the 
Touch Screen.
¾Press [Start].
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							Quick Use GuidePage 23
Getting Started
Getting Started
Printing from a PC
If your machine is connected to a network, documents can be printed directly from your PC 
using the CentreWare Print Driver supplied. The Print Driver must be loaded on each PC 
which uses the machine for printing.
Print features include...
¾Printing 1 or 2 sided
¾Producing stapled or hole punched sets, if available
¾Changing the printing Resolution
¾Adding a Banner Sheet
¾Adding a front cover
¾Adjusting the Image Quality
¾Adding a Watermark
¾Reprint Saved Jobs
1
¾Select [Print] in your application.
¾Select your machine as the printer.
2
¾Select [Properties], make your 
selections and click [OK].
¾Click [OK] to print your document.
NOTE: Instructions may vary depending 
on the application being used.
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							Page 24 Quick Use Guide 
Getting Started
Sending a LAN Fax
Refer to the System Administration CD (CD1) for more information on the LAN Fax feature.
LAN fax features include...
¾Creating a Phone book
¾Confirmation Sheet
¾Send Speed
¾Resolution
¾Send Time
¾Cover sheet
1
¾Select [Print] in your application.
¾Select your machine as the printer.
2
¾Select [Properties].
¾Select [Job Type] and then [Fax] from 
the pull down menu.
¾Enter the recipient details and select 
the features required.
¾Click [OK] to send your document.
NOTE: Instructions may vary depending 
on the application being used.
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							Quick Use GuidePage 25
Getting Started
Getting Started
Printing with Internet Services
Printing with Internet Services is available on the WorkCentre if the option compatible with 
PostScript®3™ is installed. Internet Services uses a Web User Interface embedded in the 
machine to communicate between the HTTP server and the machine. This option is only 
available when the machine is connected to a network.
Internet Services features include...
¾Creating, modifying and deleting scan templates if Network Scanning is available
¾Promoting, deleting or releasing a job in the Print Queue
¾Reviewing the status of your machine
¾Reprint Saved Jobs
1
¾Open your Web Browser, then enter:
http:// and the printer TCP/IP address.
¾Press the [Enter] key on your workstation keyboard.
The default Status window displays.
HINT: If you do not have the TCP/IP address for your machine, Refer to the 
System Administration CD (CD1).
2
¾Click on [Print] 
and make your 
selections.
3
¾Click on [Browse] and locate the file to be printed.
¾Click on [Submit Job].
NOTE: For more detailed information on using Internet Services refer to the 
System Administration CD (CD1).
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							Page 26 Quick Use Guide 
Getting Started
Logging On / Logging Off
If an authentication mode has been enabled, a valid User Number needs to be entered in 
order to access the machine functions. 
Authentication is a useful network security management tool 
limiting, restricting and monitoring access to the network via 
the machine. Authentication can be set up by the System 
Administrator to restrict access to the features within E-mail, 
Network Scanning, Server Fax and Internet Fax.
Network
Authentication
AccessRequires your network login name and password. If you do not have a network account on 
the local network you will not be authenticated using this mode.
Guest AccessRequires a generic passcode that is set up by the System Administrator. You will need to 
obtain the passcode from the System Administrator.
Xerox Secure
AccessRequires a configured card and card-reader that is set up by the System Administrator. You 
will need to obtain the access details from the System Administrator.
1
Internal Auditron 
Log on screen
¾To  Log On when the Internal 
Auditron has been enabled, use 
the keypad to enter a 4 digit 
password and then select [Enter].
Network Accounting Log on 
screen
¾To  Log On when Network 
Accounting has been enabled, 
enter a valid User ID and Account 
ID and select [Enter].
2
¾Complete your job.
3
To Log Off:
¾Press [Access ] on the control panel.   
¾Select [Logout] on the Touch Screen.
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