Xerox WorkCentre 4118p User Manual

Xerox WorkCentre 4118 User GuidePage 8-5
Machine Administration
Phonebook Tab (4 in 1 only)
Click on the [Phonebook] tab to create and edit phonebook entries for use with Fax.
 Firmware Update Tab
Click on the [Firmware Update] tab to update the firmware of the machine.
zThis feature 
should be used 
by System 
Administrator 
only. For further 
information, 
please refer to the 
System 
Administration 
Guide.
Phonebook entries
Retrieves the 
phonebook entries 
from the Xerox 
WorkCentre 4118 to...

Page 8-6 Xerox WorkCentre 4118 User Guide
Machine Administration
 Printer Tab
Click on the [Printer] tab to set default print options.
 PCL Button
Click on the [PCL] button on the Printer tab to set options for PCL printing.
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Xerox WorkCentre 4118 User GuidePage 8-7
Machine Administration
Passcode Protection
System Administration functions can be restricted to individual users by requiring that a 
passcode be entered before access to the functions can be granted. 
Enable Passcode Protection
¾Press the [Machine Status] key.
¾Using the Navigation Keys select [System Admin Tools] and press [Enter].
If the System Admin Tools have already been passcode protected, type in the password 
and press [Enter].
¾Select [Passcode Protect]...

Page 8-8 Xerox WorkCentre 4118 User Guide
Machine Administration¾To protect more Functions select [Yes], press [Enter] and repeat steps 4 and 5.
To end, select [Done] and enter the passcode.
¾If you enabled Passcode Protection, refer to “Change the Passcode” starting on page 8-8 
to enter the new passcode.
Change the Passcode
This procedure is used to change an existing passcode or to enter a passcode after Passcode 
Protect has been enabled.
¾Press the [Machine Status] key.
¾Using the Navigation Keys...

Xerox WorkCentre 4118 User GuidePage 8-9
Machine Administration
Clear Memory
This tool is provided to let you clear the data from selected areas of memory. For Fax, you can 
clear the phonebook and both receive and transmit history data.
Clearing the Memory
¾Press the [Machine Status] key.
¾Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾If the System Admin Tools have already been passcode protected, type in the password 
and press [Enter].
¾Select [Clear Memory] using the...

Page 8-10 Xerox WorkCentre 4118 User Guide
Machine Administration
Maintenance Tools
A number of maintenance tools are provided in System Admin Tools:
- Serial Number
- Notify Toner Low
- New Drum
- Clean Drum
- Billing Counters
)These tools can also be accessed using Xerox CentreWare, refer to the System Administration Guide for more information.
Check the Serial Number
¾Press the [Machine Status] key.
¾Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾If the System Admin Tools...

Xerox WorkCentre 4118 User GuidePage 8-11
Machine Administration
Notify Toner Low
If the Notify Toner option is set to On, when the toner cartridge needs to be replaced, the 
machine automatically sends a fax to the service company or the dealer to notify them that the 
machine requires a new toner cartridge. This feature will be activated only when the phone 
number of the service company or the dealer is stored in the machine’s memory.
¾Press the [Machine Status] key.
¾Using the Navigation Keys select...

Page 8-12 Xerox WorkCentre 4118 User Guide
Machine Administration
Clean Drum
If streaks or spots appear on the prints, the drum cartridge may require cleaning. Ensure that 
paper is loaded prior to selecting this option.
¾Press the [Machine Status] button.
¾Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾If the System Admin Tools have already been passcode protected, type in the password 
and press [Enter].
¾Select [Clean Drum] and press [Enter].
The Xerox WorkCentre 4118 will...

Xerox WorkCentre 4118 User GuidePage 8-13
Machine Administration
Enabling or Disabling Auxiliary Access
Auxiliary Access is available as an option. It allows a foreign interface board to be recognized. 
Use these instructions to enable or disable Auxiliary Access:
¾Using the Navigation Keys select [System Admin Tools] and press [Enter].
¾If the System Admin Tools have already been passcode protected, type in the password 
and press [Enter].
¾Select [Auxiliary Access] and press [Enter].
¾To enable...

Page 8-14 Xerox WorkCentre 4118 User Guide
Machine Administration
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