Xerox Phaser 7400N User Manual

							
Overview of Basic Steps
Phaser® 7400 Color Printer 3-2
Overview of Basic Steps
Follow these steps to print jobs:
1.Load paper in the tray.
2. At the control panel, either confirm the paper  type and size or change them as required.
Caution: Setting the appropriate paper type improves  print quality and avoids damage to 
the printer.
3. From the application, access the  Print dialog box, and select pr inting options in the printer 
driver. For more information, see  Selecting Printing Options on page 3-24.
4. Send the job to the printer.
See also:  Loading Paper  on page 3-8
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Supported Paper and Media
Phaser® 7400 Color Printer 3-3
Supported Paper and Media
This section includes:
■Paper Usage Guidelines  on page 3-3
■Paper That Can Damage Your Printer  on page 3-4
■Paper Storage Guidelines on page 3-4
■Supported Paper Sizes and Weights  on page 3-5
Your printer is designed to be used with a vari ety of paper types. Follow the guidelines in this 
section to ensure the best pr int quality and to avoid jams.
For best results, use Xerox printing media specified  for your Phaser 7400 Color Printer. They 
are guaranteed to produce excelle nt results with your printer. 
For information about recommended pa per and specialty media, see the Recommended Media 
List  at www.xerox.com/office/7400support
To order paper, transparencies, or other specia lty media, contact your local reseller or go to 
www.xerox.com/office/supplies
.
Caution: Damage caused by using unsupported paper, transparencies, and other specialty 
media is not covered by the Xerox warranty,  service agreement, or Total Satisfaction 
Guarantee. The Total Satisfaction Guarantee is  available in the United States and Canada. 
Coverage may vary outside these areas; please contact your local representative for details.
Paper Usage Guidelines
The printer trays accommodate most sizes and  types of paper, transparencies, or other 
specialty media. Follow these guidelines wh en loading paper and media in the trays:
■Envelopes, labels, and glossy paper ca n be printed from Tray 1 (MPT) only.
■Transparencies and custom size paper can be printed from Tray 1 (MPT) and Tray 2.
■Fan paper, transparencies, and labels prior to loading them in the tray.
■Use only paper envelopes. All envelopes sh ould be printed single-sided only. Some 
wrinkling and embossing may occur when printing envelopes.
■Do not overload the paper trays.
■Adjust the paper guides  to fit the paper size.
■If excessive jams occur, use paper  or other media from a new package.
See also:  Printing on Specialty Media  on page 3-32
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Supported Paper and Media
Phaser® 7400 Color Printer 3-4
Paper That Can Damage Your Printer
Your printer is designed to use a variety of  media types for print jobs. However, some media 
can cause poor output quality, increased pa per jams, or damage to your printer.
Unacceptable media includes:
■Rough or porous media, such as inkjet paper
■Plastic media
■Paper that has been folded or wrinkled
■Paper that has been photocopied
■Paper with staples inserted
■Envelopes with windows, metal clasps, or adhesives with release strips
■Padded envelopes
■Non-laser glossy paper
■Transparencies other than Phaser 35-Series Premium Transparency Film
■Label stock that has one or mo re labels removed from a sheet
■Media that is less than 64 g/m2 (17 lb. Bond) or more than 270 g/m2 (100 lb. Cover)
See also:  Printing Envelopes  on page 3-37
Paper Storage Guidelines
Providing good storage conditions for your pa per and other media contributes to optimum 
print quality.
■Store paper in dark, cool, relatively dry lo cations. Most paper items are susceptible to 
damage from ultraviolet (UV) and visible light . UV radiation, which is emitted by the sun 
and fluorescent bulbs, is partic ularly damaging to paper items. The intensity and length of 
exposure to visible light on paper items should be reduced as much as possible.
■Maintain constant temperatur es and relative humidity.
■Avoid attics, kitchens, garages, and basements fo r storing paper. Inside walls are drier than 
outside walls where moisture can collect. 
■Store paper flat. Paper should be stored on  pallets, cartons, shelves, or in cabinets.
■Avoid having food or drinks in the area where paper is stored or handled.
■Do not open sealed packages of paper until yo u are ready to load them into the printer. 
Leave paper in the original packaging. Fo r most commercial cut-size grades, the ream 
wrapper contains an inner lining that protec ts the paper from moisture loss or gain.
■Leave the media inside the bag until you are r eady to use it; reinsert unused media in the 
bag and reseal it for protection. Some specialty  media is packaged inside resealable plastic 
bags. 
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Supported Paper and Media
Phaser® 7400 Color Printer 3-5
Supported Paper Sizes and Weights
The following sections provide information ab out paper sizes and weights supported in the 
printer trays. For more detaile d information about supported paper and other media, print the 
Paper Tips page:
1. On the control panel, select  Information, and then press the  OK button.
2. Select  Information Pages , and then press the OK button.
3. Select  Paper Tips , and then press the  OK button to print.
See also:  Recommended Media List  at www.xerox.com/office/7400support
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Supported Paper and Media
Phaser® 7400 Color Printer 3-6
Supported Paper Sizes and Weights for Tray 1 (MPT)
Tray1(MPT)
64–270 g/m
2 (17–72 lb. Bond, 22–100 lb. Cover)
Statement 5.5 x 8.5 in.Custom Sizes
Width: 100–320 mm (3.95–12.60 in.)
Height: 90–1219 mm (3.55–48.00 in.)
Executive
7.25 x 10.5 in.
Letter 8.5 x 11 in.
US Folio 8.5 x 13 in.
Legal 8.5 x 14.0 in.
Ta b l o i d 11.0 x 17.0 in.
Ta b l o i d  E x t r a 12.0 x 18.0 in.
A6 105 x 148 mm
A5 148 x 210 mm
A4 210 x 297 mm
A3 297 x 420 mm
SRA3 320 x 450 mm
ISO B5 176 x 250 mm
B5 JIS 182 x 257 mm
B4 JIS 257 x 364 mm
#10 Commercial 4.12 x 9.5 in.
Monarch 3.87 x 7.5 in.
A7 5.25 x 7.25 in.
DL 110 x 220 mm
C6 114 x 162 mm
C5 162 x 229 mm
C4 229 x 324 mm
B5 176 x 250 mm
7400-245
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Supported Paper and Media
Phaser® 7400 Color Printer 3-7
Supported Paper Sizes and Weights for Trays 2–6
Tr a y s 2 – 6 *
64–216 g/m
2 (17–57 lb. Bond, 22–80 lb. Cover)
Statement 5.5 x 8.5 in.Custom Sizes (Tray 2 only)
Width: 100–328 mm (3.95–12.90 in.)
Height: 148–457 mm (5.85–18.00 in.)
Executive
7.25 x 10.5 in.
Letter 8.5 x 11 in.
US Folio 8.5 x 13 in.
Legal 8.5 x 14.0 in.
Ta b l o i d 11.0 x 17.0 in.
Ta b l o i d  E x t r a 12.0 x 18.0 in.
A6 (Tray 2 only) 105 x 148 mm
A5 148 x 210 mm
A4 210 x 297 mm
A3 297 x 420 mm
SRA3 320 x 450 mm
B5 JIS 182 x 257 mm
B4 JIS 257 x 364 mm
*Transparencies can be loaded into Tray 2 only.
7400-250
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Loading Paper
Phaser® 7400 Color Printer 3-8
Loading Paper
This section includes:
■Loading Paper in Tray 1 (MPT)  on page 3-8
■Using Manual Feed in Tray 1 (MPT)  on page 3-15
■Loading Paper in Trays 2–6 on page 3-16
Loading Paper in Tray 1 (MPT)
Use Tray 1 (MPT) for a wide range of paper and media types including:
■Plain paper, colored paper, preprinted pa per, prepunched paper: 64–105 g/m2 (17–28 lb. 
Bond, 22–39 lb. Cover)
■Heavy plain paper, letterhead: 106–128 g/m2 (29–34 lb. Bond, 40–47 lb. Cover)
■Thin card stock: 129–188 g/m2 (35–50 lb. Bond, 48–69 lb. Cover)
■Thick card stock: 189–216 g/m2 (51–57 lb. Bond, 70–80 lb. Cover)
■Extra thick card stock: 217–270 g/m2 (58–72 lb. Bond, 81–100 lb. Cover)
■Glossy paper: 120–160 g/m2
■Envelopes
■Labels
■Transparencies
See also:  Supported Paper Sizes and Weights for Tray 1 (MPT)  on page 3-6
Advanced Features Guide  at www.xerox.com/office/7400support
.
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Loading Paper
Phaser® 7400 Color Printer 3-9
Long-Edge Feed
Use long-edge feed for all supported paper type s and sizes, except labels and paper that is 
longer than 305 mm (12.0 in.) or narrower than 142 mm (5.6 in.).
To load paper or other media in Tray 1 (MPT):
1. Open Tray 1 (MPT) by pulling out on the hand le, and then unfold the tray extensions.
2. Load the paper or other media with the long   edge against the roller, as shown in the 
following illustrations:
■For  single-sided  printing , place the side to be printed  faceup, with the top of the page 
towards the back of the printer. Prepunch ed holes should enter the printer first.
7400-094
1
2
3
XEROX
7400-246
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Loading Paper
Phaser® 7400 Color Printer 3-10
■For automatic  two-sided printing , place side one  facedown, with the top of the page 
towards the back of the printer. Prepunched  holes should enter the printer last. For 
more information, see  Printing on Both Sides of the Paper  on page 3-29.
■Do not load more than 50 transparencies.
3. Adjust the paper guid es to fit the paper.
7400-251
XEROXXEROX
7400-011
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Loading Paper
Phaser® 7400 Color Printer 3-11
4.
If you loaded paper or media with a height le ss than 111 mm (4.4 in.), open the left-side 
output tray.
5. When the control panel prompts you to confirm th e type and size of paper in the tray, press 
the  OK button to use the current tray  setup. If you loaded a new size or type of paper in the 
tray, do the following:
a. Select  Change setup , and then press the  OKbutton.
b. Select the appropriate paper type, and then press the  OKbutton. 
c. Select the paper size, and then press the  OKbutton. If you are using Letter or A4 size 
paper, select the paper si ze without the letters SEF.
1
2
3
7400-012
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