Xerox Phaser 4600DN User Manual

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User Guide41
Xerox Features
The Xerox Features tab provides the following options:
Graphics
Use the Graphics option to enhance the quality of your output. Select Graphics from the drop-down list 
under Orientation to access the graphic features. The Resolution option allows you to select the 
printing resolution. The higher the setting, the sharper the clarity of printed characters and graphics. 
The higher setting also may increase the time it takes to print a document.
Toner Save Mode
Selecting this option extends the life of your Toner Cartridge and reduces your cost per page without a 
significant reduction in print quality.
•Printer Setting: Select this option to use the settings made on the control panel of the printer.
•On: Select this option to allow the printer to use less toner on each page.
•Off: If you do not need to save toner when printing a document, select this option.
Two Sided Printing (optional)
You can print on both sides of the paper if the duplex unit is installed. Before printing in the duplex 
mode, decide on which edge you will be binding your finished document.
Note For the Xerox Phaser 4600, the optional duplex unit must be installed to enable 2-sided 
printing.
The binding options are as follows:
•Long-Edge Binding: This option is the conventional layout used in book binding.
•Short-Edge Binding: This option is the type often used with calendars.
•Reverse Duplex Printing: The document is printed 2-sided and the second side images are rotated 
180 degrees.
•Fit to Page: This option allows you to scale your print job to any selected paper size regardless of 
the document size. This can be useful when you want to check fine details on a small document.
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User Guide 42
Printing using Linux
Printing from Applications
There are a lot of Linux applications that allow you to print using Common UNIX Printing System 
(CUPS). You can print on your machine from any such application.
1. Open an application, and select Print from the File menu
2. Select Print directly using lpr.
3. In the LPR GUI window, select the machine from the printer list and click Properties.
4. Change the print job properties using the following four tabs displayed at the top of the window.
•General: This option allows you to change the paper size, the paper type, and the orientation 
of the documents. It enables the duplex feature, adds start and end banners, and changes 
the number of pages per sheet.
Note For the Xerox Phaser 4600, the optional duplex unit must be installed to enable 2-sided 
printing.
•Te x t: This option allows you to specify the page margins and set the text options, such as 
spacing or columns.
•Graphics: This option allows you to set image options that are used when printing image 
files, such as color options, image size or image position.
•Machine: This option allows you to set the print resolution, paper source, and destination.
5. Click Apply to apply the changes and close the Properties window.
6. Click OK in the LPR GUI window to start printing.
The Printing window appears, allowing you to monitor the status of your print job.
Printing Files
You can print many different types of files on your machine using the standard CUPS method, directly 
from the command line interface. The drivers package replaces the standard lpr tool with a much more 
user-friendly LPR GUI program.
To print any document file:
1. Type lpr  from the Linux shell command line and press Enter. The LPR GUI window 
appears.
2. When you type only lpr and press Enter, the Select file(s) to print window appears first. Just select 
any files you want to print and click Open.
3. In the LPR GUI window, select your machine from the list, and change the print job properties.
4. Click OK to start printing.
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User Guide43
Configuring Printer Properties
Using the Printer Properties window provided by the Printers configuration, you can change the 
various properties for your machine as a printer.
1. Open the Unified Driver Configurator.
If necessary, switch to Printers configuration.
2. Select your machine on the available printers list and click Properties.
3. The Printer Properties window opens.
The following five tabs display at the top of the window:
•General: This option allows you to change the printer location and name. The name entered 
in this tab displays on the printer list in Printers configuration.
•Connection: This option allows you to view or select another port. If you change the machine 
port from USB to parallel or vice versa while in use, you must re-configure the machine port in 
this tab.
•Driver: This option allows you to view or select another machine driver. By clicking Options, 
you can set the default machine options.
•Jobs: This option shows the list of Print jobs. Click Cancel job to cancel the selected job and 
select the Show completed jobs check box to see previous jobs on the job list.
•Classes: This option shows the class that your machine is in. Click Add to Class to add your 
machine to a specific class or click Remove from Class to remove the machine from the 
selected class.
4. Click OK to apply the changes and close the Printer Properties window.
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User Guide 44
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User Guide45
3Jobs
The Jobs option enables you to manage active jobs, view information about completed jobs, access 
personal & secure jobs, and print jobs which have been saved on the machine.
•Active Jobs on page 46
•Personal & Secure Jobs on page 47
•Saved Jobs on page 48
•Completed Jobs on page 50
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Active Jobs
Use the Active Jobs option to display a list of all the jobs currently in the list waiting to be processed. To 
view details about an active job, select the job in the list.
To access the Active Jobs option:
1. Press the Menu button on the control panel.
2. Press the up/down arrows to highlight the Jobs option and 
press OK.
3. Press the up/down arrows to highlight the Active Jobs option 
and press OK.
A list of all the active jobs is displayed.
4. Select the Job required and press OK. The options available 
for each job are dependent on the status of the job:
5. Press the up/down arrows to highlight the options required and press OK. 
6. Select further options as required and press Stop to exit the Menu.
OptionDescription
DeleteRemoves the selected job from the list. Any job can be deleted using 
the feature, regardless of the job originator.
To delete the job, press the up/down arrows to highlight the Delete 
option and press OK, then press the left arrow to highlight Ye s at the 
Delete? prompt and press OK.
DetailsDisplays information about the job. The job owner, job type, job 
status and time of submission is displayed.
PromotePromote is used to move a job to the top of the list. It will be 
completed after the current job.
Required ResourcesDisplays the resources needed to complete the job. The Tray, Paper 
Size, Paper Type and Paper Color required is displayed.
Once the resources are available, the job will print.
ReleaseSelect this option to release a job for printing that is held in the job 
list. To release the job, press the up/down arrows to highlight the 
Release option and press OK.
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Pe r s o n a l &  S e cu r e J o b s
Personal & Secure Jobs can be submitted using the printer driver and held at the machine until selected 
by a user for printing or deleting. You can also submit Secure Jobs using CentreWare Internet Services.
•Personal Print allows users to temporarily store jobs until they are at the machine and are ready 
for print and collection. This ensures the jobs are not left at the printer for long periods of time or 
collected by another user. Personal Jobs are deleted from memory after printing.
Note Personal Jobs are only available if the optional hard drive is installed.
•Secure Print can be used to print confidential or sensitive jobs. The Secure Job is held on the 
machine until a passcode is entered to release the job for printing.
The user can access and manage their jobs from CentreWare Internet Services and the machine 
control panel. For information about using CentreWare Internet Services, refer to Personal & Secure 
Jobs on page 71.
For information about submitting Personal & Secure Jobs using the printer driver, refer to Print 
Procedure on page 30. 
Printing Personal & Secure Jobs
To access the Personal & Secure Jobs option at the machine:
1. Press the Menu button on the control panel.
2. Press the up/down arrows to highlight the Jobs option and 
press OK.
3. Press the up/down arrows to highlight the Personal & Secure 
Jobs option and press OK.
4. Press the up/down arrows to highlight your User Name and 
press OK.
5. If you only have Persona l Pri nt jobs to release, a list of your jobs is displayed.
If you have Secure Print jobs to release, enter your passcode using the keypad and press OK. The 
passcode must match the passcode entered when the job was submitted for printing.
If you have both Secure Print and Persona l Pri nt jobs to release but only want to access the 
Persona l Pri nt jobs at this time, select Skip Passcode and press OK.
6. Select the option required for your jobs:
• To print all your jobs, select Print All and press OK. At the Print All? prompt, use the left arrow 
to select Ye s and press OK.
• To delete all your jobs, select Delete All and press OK. At the Delete All? prompt, use the left 
arrow to select Ye s and press OK.
• To print an individual job, select the job required and select Print. Press OK. At the Print? 
prompt, use the left arrow to select Ye s and press OK.
• To delete an individual job, select the job and select Delete. Press OK. At the Delete Job? 
prompt, use the left arrow to select Ye s and press OK.
7. Press Stop to return to Ready mode.
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Saved Jobs
Saved Jobs is a standard feature on machines which have been configured with the optional Hard Disk 
Drive. It enables you to retrieve jobs which have been stored on the machine using the printer driver. 
Prior to using the Saved Jobs option, a job must be saved to a folder on the machine. For instructions, 
refer to Saving a Job on page 49. 
Jobs are placed into a folder located on the machine and can be accessed and retrieved for printing at 
a later date. Jobs can be recalled and printed as many times as you need. The user can access and 
manage their jobs from CentreWare Internet Services and the machine control panel. For information 
about using CentreWare Internet Services, refer to Saved Jobs on page 48.
Printing a Saved Job
To access the Saved Jobs option:
1. Press the Menu button on the control panel.
2. Press the up/down arrows to highlight the Jobs option and 
press OK.
3. Press the up/down arrows to highlight the Saved Jobs option 
and press OK.
A list of available folders is displayed.
4. Select the folder required and press OK.
5. If a User Folder is selected, enter the passcode using the keypad and press OK. The jobs in the 
folder are displayed.
• To print all the folder jobs, select Print All and press OK. At the Print All? prompt, use the left 
arrow to select Ye s and press OK.
• To delete all the folder jobs, select Delete All and press OK. At the Delete All? prompt, use the 
left arrow to select Ye s and press OK.
• To print an individual job, select the job required and select Print. Press OK. At the Print? 
prompt, use the left arrow to select Ye s and press OK.
• To delete an individual job, select the job and select Delete. Press OK. At the Delete Job? 
prompt, use the left arrow to select Ye s and press OK.
If a Public Folder is selected, the jobs in the folder are displayed.
• To print an individual job, select the job required and select Print. Press OK. At the Print? 
prompt, use the left arrow to select Ye s and press OK.
• To delete an individual job, select the job and select Delete. Press OK. At the Delete Job? 
prompt, use the left arrow to select Ye s and press OK.
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Saving a Job
Prior to using the Saved Jobs option, a job must be saved to a folder on the machine. Jobs can be saved 
using the printer driver.
To store a job using the printer driver:
1. Open your document and select Print from the application File menu. The application Print 
window is displayed.
2. Select the Xerox Phaser 4600/4620 printer from the Printer Name drop-down menu.
3. Select Properties to access the print settings for the job.
4. Select the Job Type drop-down menu and select 
Saved Job.
The Saved Job options are displayed.
5. Program the Saved Job options as required:
•Job Name is used to enter a name for the job or select Use 
Document Name to use the file name of the document 
being submitted.
•Select Print and Save to store and print the job, or leave 
unchecked to just store the job without printing.
•Select Public for unsecure jobs or Private if a secure job is 
required and enter a passcode. The job can only be 
accessed and printed at the machine using the passcode 
entered here.
6. Select OK to save the settings and exit the Saved Job options.
Program the print features required for the saved job.
7. Select OK to save the print settings.
8. Select OK on the Print dialogue window to send the job.
The job is processed and sent to the machine for saving or saving and printing, depending on the 
selection.
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Completed Jobs
This option displays the jobs which have been completed on the machine. Up to 50 jobs can be 
displayed. Information about the job is shown, for example the job owner and submission time.
To access the Completed Jobs option:
1. Press the Menu button on the control panel.
2. Press the up/down arrows to highlight the Jobs option and 
press OK.
3. Press the up/down arrows to highlight the Completed Jobs 
option and press OK.
A list of all the completed jobs is displayed.
4. Select the Job required and press OK. The following 
information is available for each job:
•Owner
•Type
•Status
•Image Overwrite
•No. of Images
• Output Sheets
•Submitted
•Completed
5. Press Stop to exit the Menu.
The completed jobs can also be displayed using CentreWare Internet Services, refer to Jobs on page 71 
for instructions.
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