Xerox Phaser 3600N User Manual

							5.1   
5 Loading print media
This chapter will help you understand the types of paper you can use 
with your printer and how to properly load paper in different paper trays 
for the best print quality. 
This chapter includes:
• Selecting print media
• Loading paper
• Selecting an output location
Selecting print media
You can print on a variety of print media, such as plain paper, envelopes, 
labels, and transparencies. Always use print media that meet the 
guidelines for use with your printer. Print media that does not meet the 
guidelines outlined in this user’s guide may cause the following 
problems:
• Poor print quality
• Increased paper jams
• Premature wear on the printer.
Properties, such as weight, composition, grain, and moisture content, 
are important factors that affect the printer’s performance and the output 
quality. When you choose print materials, consider the following:
• Desired outcome: The print media you choose should be appropriate 
for your project.
• Size: You can use any size media that fits easily within the paper 
guides of paper tray.
• Weight: Your printer supports print media weights as follows:
- 60 to 105 g/m
2 (16 to 28 lb bond) for Tray 2 and optional tray 3
- 60 to 163 g/m2 (16 to 43 lb bond) for Tray  1 ( MP T ) 
- 75 to 90 g/m2 (20 to 24 lb) for duplex printing
-Over 105g/m2 (28 lb bond) for index card
• Brightness: Some print media are whiter than others and produce 
sharper, more vibrant images.
• Surface smoothness: The smoothness of the print media affects how 
crisp the printing looks on the paper.
Notes
• Some print media may meet all of the guidelines in this 
section and still not produce satisfactory results. This may be 
the result of improper handling, unacceptable temperature 
and humidity levels, or other variables over which Xerox
 has 
no control.
• Before purchasing large quantities of print media, ensure that 
it meets the requirements specified in this user’s guide. 
Caution
Using print media that does not meet these specifications may 
cause problems, requiring repairs. Such repairs are not 
covered by Xerox’s warranty or service agreements.
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							5.2   
Supported sizes of paper
Note
For duplex printing, A4, Letter, Oficio, Legal, and US Folio sizes are supported.
Ty p eSizeDimensionsWeighta
a. If media weight is over 24 lb (90 g/m2), use tray 1(MPT).
Capacityb
b. Maximum capacity may differ depending on media weight, thickness, and environmental conditions.
Plain paperLetter 215.9 x 279 mm (8.5 x 11 inches)
• 60 to 105 g/m
2 (16 to 28 lb 
bond ) for Tr a y 2, optional 
tray 3
• 60 to 163 g/m
2 (16 to 43 lb 
bond ) for Tray 1(MPT)
• 75 to 90 g/m
2 (20 to 24 lb) 
for duplex printing 
•Over 105g/m
2 (28 lb 
bond) for index card• 500 sheets of 75 g/m
2 
(20 lb bond) paper for 
Tray 2, optional tray 3
• 100 sheets for Tray 
1(MPT) Legal 215.9 x 355.6 mm (8.5 x 14 inches)
US Folio 216 x 330.2 mm (8.5 x 13 inches)
Oficio 216 x 343 mm (8.5 x 13.5 inches)
A4 210 x 297 mm (8.27 x 11.69 inches)
JIS B5 182 x 257 mm (7.18 x 10.12 inches)
ISO B5 176 x 250 mm (6.93 x 9.84 inches)
JIS B6 128 x 182 mm (5.04 x 7.17 inches)
Executive 184.2 x 266.7 mm (7.25 x 10.5 inches)
A5 148.5 x 210 mm (5.85 x 8.27 inches)
A6 105 x 148.5 mm (4.13 x 5.85 inches)
Statement 139.7 x 215.9 mm (5.5 x 8.5 inches)
US Postcard 88.9 x 139.7 mm (3.5 x 5.5 inches)
Index Card 76.2 x 127 mm (3 x 5 inches)
EnvelopeEnvelope Monarch 98.4 x 190.5 mm (3.88 x 7.5 inches)
60 to 163 g/m
2 (16 to 43 lb 
bond )10 sheets of 75 g/m2 (20 lb) 
in Tray 1(MPT) Envelope COM-10 105 x 241 mm (4.12 x 9.5 inches)
Envelope DL 110 x 220 mm (4.33 x 8.66 inches)
Envelope C5 162 x 229 mm (6.38 x 9.02 inches)
Envelope C6 114 x 162 mm (4.49 x 6.38 inches)
Transparency Letter, A4 Refer to the Plain paper section60 to 163 g/m
2 (16 to 43 lb 
bond ) 50 sheets of 75 g/m2 (20 lb) 
in Tray 1(MPT)
LabelsLetter, Legal, 
US Folio, Oficio, A4, 
JIS B5, ISO B5, 
Executive, A5, A6Refer to the Plain paper section60 to 163 g/m
2 (16 to 43 lb 
bond ) 25 sheets of 75 g/m2 (20 lb) 
in Tray 1(MPT)
Card stockLetter, Legal, 
US Folio, Oficio, A4, 
JIS B5, ISO B5, 
Executive, A5, A6Refer to the Plain paper section 60 to 163 g/m
2 (16 to 43 lb)10 sheets of 75 g/m2 (20 lb) 
in Tray 1(MPT)
Minimum size (custom) 76 x 127 mm (3 x 5 inches)
60 to 163 g/m
2
(16 to 43 lb bond )
Maximum size (custom) 215.9 x 356 mm (8.5 x 14 inches)
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							5.3   
Guidelines for selecting and storing print media
When selecting or loading paper, envelopes, or other print materials, 
keep these guidelines in mind:
• Always use print media that conform with the specifications listed on 
page 5.3.
• Attempting to print on damp, curled, wrinkled, or torn paper can cause 
paper jams and poor print quality.
• For the best print quality, use only high quality copier grade paper 
specifically recommended for use in laser printers.
• Avoid using the following media types:
- Paper with embossed lettering, perforations, or a texture that is too 
smooth or too rough
- Erasable bond paper
- Multi-paged paper
- Synthetic paper and thermally reactive paper
- Carbonless paper and Tracing paper
• Use of these types of paper could result in paper jams, chemical 
smells, and damage to your printer.
• Store print media in its ream wrapper until you are ready to use it. 
Place cartons on pallets or shelves, not on the floor. Do not place 
heavy objects on top of the paper, whether it is packaged or 
unpackaged. Keep it away from moisture or other conditions that can 
cause it to wrinkle or curl.
• Store unused print media at temperatures between 15 and 30° C 
(59 to 86° F). The relative humidity should be between 10 and 70%.
• Store unused print media in a moisture-proof wrap, such as a plastic 
container or bag, to prevent dust and moisture from contaminating 
your paper.
• Load special media types one sheet at a time through tray 1(MPT) to 
avoid paper jams.
• To prevent print media, such as transparencies and label sheets, from 
sticking together, remove them as they print out.
Guidelines for special print media
Media typeGuidelines
Envelopes
• Successful printing on envelopes depends upon 
the quality of the envelopes. When selecting 
envelopes, consider the following factors:
- Weight: The weight of the envelope paper 
should not exceed 90 g/m
2 (24 lb) or jamming 
may occur.
- Construction: Prior to printing, envelopes 
should lie flat with less than 10 mm 
(0.39 inches) curl, and should not contain air.
- Condition: Envelopes should not be wrinkled, 
nicked, or otherwise damaged.
- Temperature: You should use envelopes that 
are compatible with the heat and pressure of 
the printer during operation.
• Use only well-constructed envelopes with sharp 
and well creased folds.
• Do not use stamped envelopes.
• Do not use envelopes with clasps, snaps, 
windows, coated lining, self-adhesive seals, or 
other synthetic materials.
• Do not use damaged or poorly made envelopes.
• Be sure the seam at both ends of the envelope 
extends all the way to the corner of the 
envelope.
• Envelopes with a peel-off adhesive strip or with 
more than one flap that folds over to seal must 
use adhesives compatible with the printer’s 
fusing temperature of 200° C (392° F) for 
0.1 second. The extra flaps and strips might 
cause wrinkling, creasing, or jams, and may 
even damage the fuser.
• For the best print quality, position margins no 
closer than 15 mm (0.6 inches) from the edges 
of the envelope.
• Avoid printing over the area where the 
envelope’s seams meet.
Acceptable
Unacceptable
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							5.4   
Transparencies
• To avoid damaging the printer, use only 
transparencies designed for use in laser printers.
• Transparencies used in the printer must be able 
to withstand 200° C (392° F), the printer’s fusing 
temperature.
• Place them on a flat surface after removing them 
from the printer.
• Do not leave them in paper tray for long periods 
of time. Dust and dirt may accumulate on them, 
resulting in spotty printing.
• To avoid smudging caused by fingerprints, 
handle them carefully.
• To avoid fading, do not expose printed 
transparencies to prolonged sunlight.
• Ensure that transparencies are not wrinkled, 
curled, or have any torn edges.
Labels
• To avoid damaging the printer, use only labels 
designed for use in laser printers.
• When selecting labels, consider the following 
factors:
- Adhesives: The adhesive material should be 
stable at 200° C (392° F), the printer’s fusing 
temperature.
- Arrangement: Only use labels with no 
exposed backing between them. Labels can 
peel off sheets that have spaces between the 
labels, causing serious jams.
- Curl: Prior to printing, labels must lie flat with 
no more than 13 mm (0.5 inches) of curl in any 
direction.
- Condition: Do not use labels with wrinkles, 
bubbles, or other indications of separation.
• Make sure that there is no exposed adhesive 
material between labels. Exposed areas can 
cause labels to peel off during printing, which 
can cause paper jams. Exposed adhesive can 
also cause damage to printer components.
• Do not run a sheet of labels through the printer 
more than once. The adhesive backing is 
designed for only a single pass through the 
printer.
• Do not use labels that are separating from the 
backing sheet or are wrinkled, bubbled, or 
otherwise damaged.
Card stock or 
custom-sized 
materials• Do not print on media smaller than 76 mm 
(3 inches) wide or 127 mm (5 inches) long.
• In the software application, set margins at least 
6.4 mm (0.25 inches) away from the edges of 
the material.
Media typeGuidelines
Loading paper
Load the print media you use for the majority of your print jobs in Tr a y 2. 
Tra y 2 can hold a maximum of 500 sheets of 75 g/m2 (20 lb) plain paper. 
You can purchase an optional tray 3 and attach it below the standard tray 
to load an additional 500 sheets of paper. For order information for an 
optional tray, see page 7.1.
The paper level indicator on the front of Tra y 2 and optional tray 3 shows 
the amount of paper currently left in tray. When the tray is empty, the 
indicator bar is completely lowered.Preprinted 
paper• Letterhead must be printed with heat-resistant 
ink that will not melt, vaporize, or release 
hazardous emissions when subjected to the 
printer’s fusing temperature of 200° C (392° F) 
for 0.1 second.
• Letterhead ink must be non-flammable and 
should not adversely affect printer rollers.
• Forms and letterhead should be sealed in a 
moisture-proof wrapping to prevent changes 
during storage.
• Before you load preprinted paper, such as forms 
and letterhead, verify that the ink on the paper is 
dry. During the fusing process, wet ink can come 
off preprinted paper, reducing print quality.
Media typeGuidelines
Full ▲ 
▲ Empty
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							5.5   
Using Tray 2 or optional tray 3
Use the print material you use for the majority of your print jobs in Tr a y 2. 
Tray 2 can hold a maximum of 500 sheets of 75 g/m2 (20 lb) paper.
You can purchase an optional tray 3 and attach it below Tra y 2 to load 
an additional 500 sheets of paper.
1Pull tray out and press the metal plate until it locks into position. 
2Squeeze the paper width guide and adjust the paper width guide so 
that it lightly touches the paper stack. 
3Flex or fan the edge of the paper stack to separate the pages 
before loading.
4Load paper with the side to be printed on face down.
You can load letterhead paper with the design side face down. The 
top edge of the sheet with the logo should be placed at the front of 
tray.
Notes
• If you experience problems with paper feed, place one sheet 
at a time in multi-purpose tray.
• You can load previously printed paper. The printed side 
should be facing up with an uncurled edge at the front. If you 
experience problems with paper feed, turn the paper around. 
Note that the print quality is not guaranteed.
Changing the size of the paper in Tray 2
To load longer sizes of paper, such as Legal-sized paper, you need to 
adjust the paper guides to extend paper tray.
1
2
3
1paper length guide
2support guide
3paper width guides
4back plate
4
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							5.6   
1Push the back plate of tray outwards completely so that it can 
extend the length of tray.
2After inserting paper into tray, adjust the support guide so that it 
lightly touches the paper stack.
3Squeeze the paper width guides and slide them against the stack of 
paper until they lightly touches the side of the stack.
Notes
• Do not push the paper width guide far enough to cause the 
material to warp. 
• If you do not adjust the paper width guide, it may cause paper 
jams.
Using tray1(MPT)
Tray1(MPT) can hold special sizes and types of print material, such as 
transparencies, postcards, note cards, and envelopes. It is useful for 
single page printing on letterhead or colored paper. 
To load paper in multi-purpose tray:
1Pull tray1(MPT) down towards you and pull tray1(MPT) extension 
to hold longer paper. 
2If you are using paper, flex or fan the edge of the paper stack to 
separate the pages before loading.
For transparencies, hold them by the edges and avoid touching the 
print side. Oils from your fingers can cause print quality problems.
3Load the paper with the side to be printed on facing up.
Depending on the media type you are using, keep the following 
loading guidelines:
• Envelopes: Flap side down and with the stamp area on the top left 
side.
• Transparencies: Print side up and the top with the adhesive strip 
entering the printer first.
• Labels: Print side up and top short edge entering the printer first.
• Preprinted paper: Design side up with the top edge toward the 
printer.
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							5.7   
• Card stock: Print side up and the short edge entering the printer 
first.
• Previously printed paper: Previously printed side down with an 
uncurled edge toward the printer.
Note
Make sure that you have not loaded too much print material. 
The print material buckles if you load a stack that is too thick or 
if you push it in too far.
Caution
When you print on special material like envelopes, labels, 
transparencies, or cards, the output location should be the 
rear cover. Open the rear cover to use it. See page 5.9.
4Squeeze tray1(MPT) paper width guides and adjust them to the 
width of the paper. Do not force too much, or the paper will be bent, 
which will result in a paper jam or skew.
5When you print a document, set the paper source and type in the 
software application. See the Software Section. 
For information about setting the paper source and type on the 
control panel, see page 2.4.
6After printing, put the extender back to its place and close multi-
purpose tray.
Tips on using tray1(MPT)
• Load only one size of print media at a time in tray1(MPT).
• To prevent paper jams, do not add paper when there is still paper in 
tray1(MPT). This also applies to other types of print media.
• Print media should be loaded face up with the top edge going into 
tray1(MPT) first and be placed in the center of tray.
• Always load only the print media specified in page 5.1 to avoid paper 
jams and print quality problems.
• Flatten any curl on postcards, envelopes, and labels before loading 
them into tray1(MPT).
• When you print on 76 mm x 127 mm (3 x 5 inches) sized media on 
tray1(MPT), open the rear cover for straight paper path to avoid 
paper jams.
• Make sure to open the rear cover when you print on transparencies. 
If not, they may tear while exiting the printer.
Using manual feed mode
You can manually load a sheet of print material in tray1(MPT) if you 
select Manual Feed in the Source option from the Paper tab when you 
change print settings to print a document. See the Software Section. 
Manually loading paper can be helpful when you want to check the print 
quality after each page is printed. 
This loading procedure is almost the same as the procedure for loading 
in tray1(MPT), except you load paper sheet-by-sheet in tray, send print 
data to print the first page, and press Start/Stop on the control panel to 
print each following page.
1Load the paper with the side to be printed on facing up. 
2Squeeze tray1(MPT) paper width guides and adjust them to the 
width of the paper. Do not force too much, or the paper will be bent, 
which will result in a paper jam or skew.
3When you print a document, set the paper source to Manual Feed 
and select the appropriate paper size and type in the software 
application. See the Software Section. 
4Print a document.
The display shows a message prompting you to load paper and 
press Start/Stop.
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							5.8   
5Press Start/Stop. 
The printer feeds the sheet and prints. After one page is printed, the 
message appears again.
Note
If you do not press the button, after a pause the printer will 
automatically feed the next sheet.
6Insert the next sheet into tray1(MPT) and press Start/Stop. 
Repeat this step for every page to be printed.Selecting an output location
The printer has two output locations; the rear cover (face up) and the 
output tray (face down). 
The printer sends output to the output tray by default. To use the output 
tray, make sure that the rear cover is closed.
Notes
• If paper coming out of the output tray has problems, such as 
excessive curl, try printing to the rear cover.
• To avoid paper jams, do not open or close the rear cover 
while the printer is printing.
Printing to the output tray (Face down)
The output tray collects paper face down, in the order in which the sheets 
were printed. Tray should be used for most print jobs. 
1
1rear cover
2output tray
2
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							5.9   
Printing to the rear cover (Face up)
Using the rear cover, paper comes out of the printer face up.
Printing from tray1(MPT) to the rear cover provides a straight paper 
path. Using the rear cover might improve the output quality with special 
print media.
To use the rear cover, open it by pulling down.
Caution
The fuser area inside the rear cover of your printer becomes 
very hot when in use. Take care when you access this area.
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							6.1   
6 Basic printing
This chapter explains common printing tasks. 
This chapter includes:
• Printing a document
• Canceling a print job
Printing a document
This printer allows you to print from various Windows, Mac OS 
applications. The exact steps for printing a document may vary 
depending on the application you use. 
For details about printing, see the Software Section.
Canceling a print job
If the print job is waiting in a print queue or print spooler, such as the 
printer group in Windows, delete the job as follows:
1Click the Windows Start button.
2For Windows 2000, select Settings and then Printers.
For Windows XP/2003, select Printers and Faxes.
For Windows Vista, select Control Panel > Hardware and Sound > 
Printers.
3Double-click the Xerox Phaser 3600 PCL 6 or Xerox Phaser 3600 
PS icon.
4From the Document menu, select Cancel (Windows 2000/XP/
2003).
Note
You can access this window simply by double-clicking the 
printer icon at the bottom right corner of the Windows desktop.
You can also cancel the current job by pressing Start/Stop on the control 
panel of your printer.
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