Xerox Phaser 3250D User Manual

							
1.3   
Rear view
Control panel overview
1
network porta
a. Phaser 3250DN only.
4 duplex unit
2USB port5 power receptacle
3optional tray 2 cable 
connector6 power switch
1
Error: Indicates the status of your printer. See page 9.5.
2
Online : Indicates the status of your printer. See page 9.5.
3
Start/Stop : Prints a demo page or configuration page. 
Cancels the print job. 
Resumes a print job.
1
3
2
45
6
3250-038
* The figure above shows a Phaser 3250DN.
1
2
3
3250-031
Understanding the LEDs
LEDStatusDescription
Error Red On • The cover is open. Close the  cover.
• There is no paper in the tray. 
Load paper in the tray.
• The printer has stopped printing  due to a major error.
• The print cartridge is not  installed. Install the print 
cartridge.
• Your system has some  problems. If this problem 
persists, contact your service 
representative. 
• The toner is totally exhausted.  Remove the old print cartridge 
and install a new one. See page 
8.3.
Blinking • A minor error is occurring and  the printer is wait ing for the error 
to be cleared. When the problem 
is cleared, the printer resumes 
printing. 
• The print cartridge is low. Order  a new print cartridge. You can 
temporarily improve print quality 
by shaking the toner. See page 
8.2.
Orange On • A paper jam has occurred. To  solve the problem, see page 9.1.
Online Green On • The printer is in power save  mode.
• The printer is on-line and can 
receive data from the computer.
Blinking • Blinks slowly indicates that the  printer is receiving data from the 
computer.
• Blinks quickly indicates that the  printer is printing data.
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1.4   
Finding more information
You can find information for setting up and using your printer from the 
following resources, either printed or onscreen.
Quick Install 
Guide Provides information on setting up your 
printer, therefore, be sure to follow the 
instructions in the guide to get the printer 
ready.
Online User 
Guide Provides you with step-b
y-step instructions for 
using your printer’s full features, and contains 
information for maintaining your printer, 
troubleshooting, and installing accessories.
This user guide also contains a Software 
Section providing you with information on how 
to print documents with your printer on various 
operating systems, an d how to use the 
supplied software utilities.
Printer Driver 
Help Provides you with help information on printer 
driver properties and instructions for setting up 
the properties for printing. To access a printer 
driver help screen, click 
Help from the printer 
properties dialog box.
Website If you have Internet access, you can get help, 
support, printer drivers, manuals, and order 
information from the Xerox website, 
www.xerox.com
.
1
1
2
2
123
456
Item(s) with * mark may not be supplied depending on your model and countryquick install guide3
3 123
456
4
4
5
5
6
6
NoteYou can access the user guides in other 
languages from the 
Manual folder on the 
printer driver CD.
Setting up the hardware
This section shows the steps to set up the hardware which is explained 
in the Quick Install Guide. Make sure you read Quick Install Guide and 
complete following steps.
1 Select a stable location. 
Select a level, stable place with adequate space for air circulation. 
Allow extra space to open covers and trays. 
The area should be well-ventilated and away from direct sunlight or 
sources of heat, cold, and humidity. Do not set the machine close to 
the edge of your desk or table. 
Printing is suitable for altitudes under 1,000 m (3,281 ft). Refer to 
the altitude setting to optimize your printing. See page 1.5 for more 
information.
Place the machine on a flat and stable surface so there is no more 
than a 2 mm (0.08 inches) tilt. Other wise, it may affect the printing 
quality. 
3250-041
3250-005
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1.5   
2 Unpack the machine and check all the enclosed items.
3 Remove the tape holding the machine tightly.
4 Install the print cartridge.
5 Load paper. (See Loading paper on page 5.4.)
6 Make sure that all the cables  are connected to the machine. 
7 Turn the machine on. 
Caution
• When you move the machine, do not tilt or turn it upside 
down. Otherwise, the inside of the machine may be 
contaminated by toner, which can cause damage to the 
machine or bad print quality.
• During installation of the print  driver, your operating system is 
automatically detected and the common paper size you use is 
set. If you change operating syst ems, you will have to change 
the paper size through the printer properties page.
Altitude adjustment
The print quality is affected by atmospheric pressure, which is 
determined by the height of the machine above sea level. The following 
information will guide you on how to set your machine to the best print 
quality or best quality of print.
Before you set the altitude value,  find the altitude where you are using 
the machine. 
1 Ensure that you have installed the pr inter driver with the provided     
Printer Software CD.
2 Double-click the  Status Monitor icon on the Windows task bar (or 
Notification Ar ea in Linux). 
You can also click  Status Monitor on the status bar in Mac OS X.
3 Click  Printer Setting .
4 Click  Setting  > Altitude Adjustment . Select the appropriate value 
from the dropdown list, and then click  Apply. 
NoteIf your machine is connected to a network,  CWIS (CentreWare Internet 
Service)  screen appears automatically. Click  Machine Settings > 
Setup  (or Machine Setup ) > Altitude Adj . Select the appropriate 
altitude value, and then click  Apply.
High 31
Normal4
Va l u e
2High 2
3High 1
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1.6   
Changing the font setting
Your machine has preset the font for your region or country. 
If you want to change the font or se t the font for special conditions such 
as DOS environment, you can change the font setting as follows: 
1 Ensure that you have installed the printer driver from the provided 
software CD.
2 Double-click the  Status Monitor icon on the Windows task bar (or 
Notification Area in Li nux). You can also click  Status Monitor on 
the status bar in Mac OS X.
3 Click  Printer Setting .
4 Click  Emulation .
5 Confirm if PCL is selected in  Emulation Setting.
6 Click  Setting .
7 Select your preferred font in the  Symbol set list.
8 Click  Apply .
Note
Following information shows the proper font list for corresponding 
languages.
• Russian: CP866, ISO 8859/5 Latin Cyrillic
• Hebrew: Hebrew 15Q, Hebrew-8, Hebrew-7 (Israel only)
• Greek: ISO 8859/7 Latin Greek, PC-8 Latin/Greek
• Arabic & Farsi: HP Arabic-8, Windows Arabic, Code Page 864, 
Farsi, ISO 8859/6 Latin Arabic
• OCR: OCR-A, OCR-B
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2.1   
2 Basic setup
This chapter includes:
• Printing a demo page
• Using toner save mode
Printing a demo page
After setting up your printer, print a demo page to make sure that the 
printer is operating correctly.
Press and hold the  Start/Stop button for about 2 seconds.
A demo page prints out.
Using toner save mode
Toner save mode allows the printe r to use less toner on each page. 
Activating this mode extends the life of your print cartridge and reduces 
your cost per page beyond what one would experience in the normal 
mode, but it reduces print quality.
You can set the toner save mode from the printer properties window on 
your printer driver. See the Software Section.
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3.1   
3 Software overview
This chapter gives you an overview of  the software that comes with your 
printer. Further details about installing and using the software are 
explained in the Software Section.
This chapter includes:
• Supplied software
• Printer driver features
• System requirements
Supplied software
You must install the printer software using the supplied CD after you 
have set up your printer and connected it to your computer. 
The CD provides you with the following software:
CDContents
Printer 
software 
CD Windows •
Printer driver: Use this driver to take 
full advantage of your printer’s 
features.
• Status Monitor : This program allows 
you to monitor the printer’s status and 
alerts you when an error occurs during 
printing.
• Printer Setti ngs Utility: This program 
is automatically installed when you 
install the Status Monitor. 
• PCL6 driver : Use this driver to print 
documents in the PCL6, PCL5e 
language.
• PostScript Printer Description 
(PPD) file : Use the PostScript driver to 
print documents with complex fonts 
and graphics in the PostScript 
language.
• Set IP : Use this progra m to set your 
printer’s TCP/IP addresses. 
• User Guide  in PDF
Linux • Printer driver: Use this driver to run 
your printer from a Linux computer 
and print documents.
• Status Monitor : This program allows 
you to monitor the printer’s status and 
alerts you when an error occurs during 
printing.
Printer driver features
Your printer drivers support  the following standard features:
• Paper source selection
• Paper size, orientation and type
• Number of copies
In addition, you can use various s pecial printing features. The following 
table shows a general overview of f eatures supported by your printer 
drivers:  Macintosh •
Printer driver: Use this driver to run 
your printer from a Macintosh 
computer and print documents.
• Status Monitor : This program allows 
you to monitor the printer’s status and 
alerts you when an error occurs during 
printing.
FeaturePCL 6 PostScript
WindowsWindowsMacintoshLinux
Toner save O O O O
Print quality 
option OO OO
Poster 
printing O
XXX
Multiple 
pages per 
sheet (N-up) O O O O       
(2, 4)
Fit to page 
printing OO OO
Scale printing O O O O
Watermark O
XXX
Overlay O
XXX
CDContents
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3.2   
System requirements
Before you begin, ensure that  your system meets the following 
requirements:
Windows
ItemRequirementsRecommended
Operating 
system Windows 2000/XP/2003/Vista
CPU Windows 2000 Pentium II  400 MHz or 
higherPentium III 
933 MHz
Windows XP/
2003/Vista Pentium III 
933 MHz or 
higherPentium IV 
1GHz
RAM Windows 2000 64 MB or more 128 MB Windows XP/
2003 128 MB or more256 MB
Windows Vista 512 MB or more 1 GB
Free disk 
space Windows 2000 600 MB or more 1 GB
Windows XP/
2003 1 GB or more 5 GB
Windows Vista 15 GB 15 GB or more
Internet 
Explorer Windows 2000/
XP/2003 5.0 or higher
Windows Vista 7.0 or higher
Note
• For Windows 2000/XP/2003/Vista, users who have an  administrator right can install the software. 
Linux
Macintosh
ItemRequirements
Operating system Various Linux OS including • Red Hat 8~9
• Fedora Core 1~4
• Mandrake 9.2~10.1
• SuSE 8.2~9.2
Processor Pentium IV 1 GHz or higher
RAM 256 MB or higher
Free disk page 1 GB or higher
Software • Linux Kernel 2.4 or higher • Glibc 2.2 or higher
•CUPS
Operating systemRequirement (Recommended)
CUPRAMFree HDD 
space
Mac OS X 10.4 
or lower •PowerPC 
G4/G5
•Intel  processors • 128 MB for a 
PowerPC based 
MAC (512 MB)
• 512 MB for an  Intel based 
MAC (1 GB) 1GB
Mac OS X 10.5 • 867 MHz or 
faster 
PowerPC 
G4/G5
•Intel  processors 512 MB (1 GB) 1 GB
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4.1   
4 Network setup (Phaser 3250DN 
only)
This chapter gives you basic information for setting up your printer for 
network connections.
This chapter includes:
• Introduction
• Supported operating systems
• Using SetIP program
Introduction
Once you have connected your printer to a network with an RJ-45 
Ethernet cable, you can share the printer with other network users.
Switch the printer on.
You need to set up the network protocols on the printer to use it as your 
network printer. Protocols can be  set up by the following programs:
• CWIS (CentreWare Internet Service) : A web-based printer 
management solution for network administrators.  CWIS (CentreWare 
Internet Service)  provides you with an efficient way of managing 
network devices and lets you remotely monitor and troubleshoot 
network printers from any site with  corporate intranet access. You can 
download this program from  www.xerox.com
.
• CWIS (CentreWare Internet Service) : A web server embedded to 
your network print server, which allows you to configure the network 
parameters necessary for the printer to connect to various network 
environments.
• SetIP : A utility program allowing you to select a network interface and 
manually configure the addresses fo r use with the TCP/IP protocol. 
This program is on the software CD that comes with your printer.
Supported operating systems
The following table shows the network environments supported by the 
printer: 
Note
Holding the button down for 7~8 seconds (green light will blink 
fast) then releasing it, will prin t a configuration page with the IP 
address.
ItemRequirements
Network interface • 10/100 Base-TX
• TCP/IP: Transmission Control Protocol/Internet Protocol
• DHCP: Dynamic Host Configuration Protocol
• BOOTP: Bootstrap Protocol
Using SetIP program 
This program is for the network IP setting using the MAC address which 
is the hardware serial number of the  network printer card or interface. 
Especially, it is for the network admin istrator to set several network IPs 
at the same time. 
1 Insert the driver CD provided along with your machine. 
2 Open the X drive. (X repres ents your CD-ROM drive.)
3 Double click  Application > SetIP  
4 Open the language folder you want to use.
5 Double click  Setup.exe to install this program. 
6 From the Windows  Start menu, select  Programs > Xerox Phaser 
3250  > SetIP  > SetIP .
7 Select the name of your printer and click “   ”. 
Network operating 
system
• Windows 2000/XP (32/64 bit)/2003/Vista
• Various Linux OS including Red Hat 8~9, 
Fedora Core 1~4, Mandrake 9.2~10.1, 
SuSE 8.2~9.2
• Mac OS 10.3~10.5
Network protocols • TCP/IP •EtherTalk
•HTTP 1.1
•SNMP
Dynamic 
addressing server • DHCP, BOOTP
Note
If you want to setup DHCP network protocol, go to the 
http://
developer.apple.com/netwo rking/bonjour/download/, select 
the program Bonjour for Windows due to your computer 
operating system, and install th e program. This program will 
allow you to fix the network parameter automatically. Follow 
the instruction in the installation window. This program does 
not support Linux.
Note
If you cannot find your printer name click “   ” to refresh the 
list.
ItemRequirements
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4.2   
8 Enter the network card’s MAC address, IP address, subnet mask, 
default gateway, and then click  Apply.
9 Click  OK to confirm the settings.
10 Click  Exit to close the SetIP program.
Note
If you do not know the network  card’s MAC address, print the 
machine’s network information report. 
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5.1   
5 Loading print media
This chapter will help you understand the types of paper you can use 
with your printer and how to properly load paper in the different paper 
trays for the best print quality. 
This chapter includes:
• Selecting print media
• Loading paper
• Output tray information
Selecting print media
You can print on a variety of print media, such as plain paper, envelopes, 
labels, and transparencies. Always use print media that meet the 
guidelines for use with your printer.  Print media that does not meet the 
guidelines outlined in this user gu ide may cause the following problems:
• Poor print quality
• Increased paper jams
• Premature wear of the output tray components
Properties, such as weight, composition, grain, and moisture content, 
are important factors that affect  the machine’s performance and the 
output quality. When you choose print materials, consider the following:
• The type, size and weight of the print media for your machine are  described later in  this section.
• Desired outcome: The print media you choose should be appropriate  for your project.
• Brightness: Some print media  are whiter than others and produce 
sharper, more vibrant images.
• Surface smoothness: The smoothness of the print media affects how  crisp the printing looks on the paper.
Notes
• Some print media may meet all of the guidelines in this section  and still not produce satisfactory results. This may be the 
result of improper handling,  unacceptable temperature and 
humidity levels, or other variables over which Xerox has no 
control.
• Before purchasing large quantities of print media, ensure that  it meets the requirements specified in this user guide. 
Caution
• Using print media that does not  meet these specifications may 
cause problems, requiring repa irs. Such repairs are not 
covered by Xerox’s warranty or service agreements.
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