Xerox Documate 4790 User Guide

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-43 Preview—this color field shows the actual color that will fill the redaction area in the final scanned image. When 
scanning in color, the Preview field will match the Color field. When scanning in Grayscale, the preview field will 
show the gray version of the color you selected, and that color will be in the final scanned image. When scanning 
in Black&White, the preview field will display black or white depending on the darkness...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-44 Most of the format icons have a right-click menu to select file format specific options, or choose additional 
formats that are not represented in the panel by default. 
The format names in the Select format panel indicates the file type extension for the scanned file.
Create Single Image Files
The TIFF and PDF formats, as well as the text file formats, support multiple page documents in a single file. If you 
are scanning as a...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-45 Right-click on the BMP icon to access the GIF and PNG image formats. When you select either of these formats, 
the format panel will change the BMP icon to the selected image format icon.
To select a JPEG file size:
1. Select JPG as the page format. 
2. Right-click on the JPG icon.
A menu opens.BMP—the *.bmp (bitmap) format is generally used when you want to do additional 
image processing, such as photo touch-up or color...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-46 3. Choose the file size/image quality option for your scanned images.
Minimize Size—smallest file size, lowest image quality.
Normal—medium file size, some loss of image quality.
Maximize Quality—largest file size, minimal loss of image quality.
Your selection pertains only to the button currently selected on the OneTouch Properties window. Other 
buttons that have JPG selected as the file format are not affected, so you can set...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-47 4. Click OK or Apply on the OneTouch Properties window.
Text Formats
Selecting the text format option also selects OCR processing as an automatic step for scanning. Therefore, when 
you scan a document with the text format selected, the text portions of the document are automatically 
converted to editable text. 
Select a text format for documents with text or numbers, such as a business letter, report, or spreadsheet. The 
text...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-48
Configure Before Scan
You can set up the scanner so that, when you press a button or click it on the Button Panel, a different scanning 
interface opens before the scanning starts. You can then use the interface to change the Resolution, Scan Mode, 
and other settings. When you scan, the scanned image will still be sent as the file type and to the same 
Destination Application already selected in the OneTouch Properties window for...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-49 2. The following window will open asking if you want to cancel the entire job.
–Ye s—scanning stops and all pages scanned in this batch, up to this point, will be deleted. The TWAIN 
interface will close and you can restart your scan from the beginning.
Choose Ye s if the TWAIN scan settings are incorrect for your current scanning batch. 
For instance, the Picture Type is Black & White but you want to scan your documents in color....

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-50 Destination type—the Open Scanned Document(s) destination is classified as a “Document Management Link”. 
To make it available in the destination list, you must select Document management on the Options tab in the 
OneTouch Properties window.
Te c h n i c a l  N o t e
• If there is no application installed for the file format you selected, the OneTouch Link Log Viewer will open 
when scanning is finished showing the failure. You...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-51
Setting the Folder and Options from OneTouch
In the OneTouch Properties window, select Transfer to Storage as the Destination Application for scanning. 
•Click the Properties button to open the OneTouch Link Properties for Transfer to Storage. From this window, 
you can change the global default storage location and options.
On initial installation of OneTouch, all scan configurations use these settings. When you create new...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-52 •Click the New, Copy, or Edit button to open the Scan Configuration Properties window. Click on the Storage 
Options tab and use this window to set a configuration to scan to a different folder than the one selected in 
the Link Properties window.
Changing the options in this window only affects the configuration you are creating or modifying. All other 
configurations will retain their settings for this destination. 
Storage...