Xerox Documate 4790 User Guide

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-93 Additional options are available on the menu for the sPDF and nPDF text formats. The three image quality 
settings are: 
•Minimize Size—smallest file size, lowest image quality.
•Normal—medium file size, some loss of image quality.
•Maximize Quality—largest file size, no loss of image quality.
The Use MRC option is a special processing procedure for documents scanned with the PDF format.
•Use MRC—MRC stands for Mixed Raster...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-94 4. Choose OCR Options from the menu.
The OCR Properties window opens with the OCR tab selected.
The OCR Tab
The options shown on the OCR tab window are for spellchecking scanned text, replacing missing or unrecognized 
characters, and setting the speed and quality levels of the OCR processing.
1. Choose the options you want from the OCR window.
–Languages in Document—click on the language(s) in list that correspond to the...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-95 –Use languages and dictionaries to improve accuracy—select this option to automatically check the 
validity of the recognized words. An OCR engine looks at each letter or symbol on the page individually, 
then “guesses” what the letter or symbol is based on the shape. Therefore, the OCR engine may have 
more than one guess for a particular letter or symbol, a “best guess”, a “second-best guess”, and so on. 
This option tells the...

Scanning and Configuring OneTouch
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® DocuMate® 4790
User’s Guide 6-96 2. Click OK or Apply.
These options will now apply to the OCR processing when you select any text format as the page format.
Creating Your Own Dictionaries
You can create multiple dictionaries for your personal use. For example, you might have different dictionaries for 
separate work projects, especially if each project uses different acronyms and terminology.
To create a personal dictionary:
1. Open any word processing program,...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-97 7. The User Dictionary Files window opens and shows the available dictionaries.
MyDictionary is an example of a user dictionary.
8. Click Add New. 
The Add New User Dictionary window opens. 
9. Click the drop-down arrow for Files of type and choose Text Files (.txt).
10. Select the file you just created for your user dictionary and click Open.
In the example above, the file is named USERDIC1.
11. The text file now appears on the...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-98 12. Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking. The label 
[current] is added to the name.
If you don’t want to use any user dictionaries for spellchecking, click [none] at the top of the list.
To remove a dictionary from the list, select it and click Remove. This only removes the dictionary from the list. 
It does not affect the original text file you created with the list...

Scanning and Configuring OneTouch
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® DocuMate® 4790
User’s Guide6-99 4. Select the file that has the words you want to add to your user dictionary.
Importing will add the entire list of words in a file to the user dictionary.
5. Click Import. The file’s words will be added to your user dictionary list.
6. To export a user dictionary so it can be used by another program, select the dictionary on the User Dictionary 
Files list and click Export. 
The Export User Dictionary window opens.
7. Select the...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-100
The Format Tab
The options on the Fo r m a t tab window are for setting the input and output formats for the scanned 
documents.
Click the Fo r m a t tab and choose the options you want for both the input and output formats.
Input Format Options
•Automatic—choose this option to let the OCR process determine the format of the pages. Typically you 
select this option when the document has different or unknown types of layouts,...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide6-101 •Retain fonts and paragraphs—this output format retains the font and paragraph styling, including graphics 
and tables without columnized text, but does not retain layout formatting. If the document is being scanned 
as an Excel spreadsheet, each detected table or spreadsheet becomes a separate worksheet, while other 
content is placed on the last worksheet.
•Flowing page—this format preserves the original layout of the pages,...

Scanning and Configuring OneTouch
Xerox
® DocuMate® 4790
User’s Guide 6-102
The Acuity Settings
You select the Visioneer Acuity settings when creating or editing a scan configuration on the OneTouch 
Properties window. 
1. Open the OneTouch Properties window.
2. Click the New button to create a new configuration, or select one of your custom configurations you created 
earlier and click the Edit button.
3. Click the Acuity Settings tab to see the new Acuity settings.
4. Choose the Visioneer Acuity...