Xerox Documate 4440 User Guide
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Xerox® DocuMate® 4440 Installation 12User Guide 4. When you’re certain that the software has completely loaded, return to the “Complete the installation by connecting your hardware” window. 5. Click OK to complete the installation process. 6. Click Close on the Installation Complete window to close and exit the driver installer.
Installation Xerox® DocuMate® 4440 User Guide13 Installing Visioneer OneTouch The Visioneer OneTouch software installation will start automatically after you click Close on the driver Installation Complete window. 1. Click Next on the Welcome to the OneTouch Setup Wizard. 2. On the Visioneer License Agreement window, read the license agreement. If you accept the terms, select I Agree then click Next. If you choose not to accept the license agreement, the installation will terminate and OneTouch will not be installed. 3. Click Close on the Installation Complete window to close and exit the software installer. Note: If you selected other software to install from the DVD the installation for that software will automatically start after you click Close on the Installation Complete window. Follow the instructions on-screen to install each application you selected.
Xerox® DocuMate® 4440 Installation 14User Guide Installing Additional Applications Your scanner includes free, additional applications as described in the table below. 1. Return to the disc’s Main menu and click Install software. 2. Select the additional applications you want to install, then click Install now. 3. Follow the instructions on the screen to install each of the additional applications. SoftwareAbout the Software Nuance PaperPort ®PaperPort is a document management software application. The PaperPort scanning features allow you to insert new pages into an existing file and name your file immediately after scanning. From within the PaperPort desktop you can sort your documents and move them between folders as you would through the Windows My Documents folder. You can reorder the pages in a PDF file, and unstack a document so all the pages are resaved as individual files. PaperPort also has some basic image editing options in the PaperPort PageView, such as; adding notes to image files, modifying image colors, and touch up the image using the erase and/or auto-correct options. You can see more information about this application at www.nuance.com Nuance OmniPage® OmniPage Pro provides precision OCR analysis, advanced layout detection, and Logical Form Recognition™ (LFR) technology. Advanced security features quickly turn office documents and forms into over 30 different PC applications for editing, searching and sharing. Custom workflows handle large volumes of documents, and you can use its tools to print to PDF. Nuance Power PDF Power PDF features 100% industry-standard PDF creation and editing plus the world’s most accurate PDF conversion to editable Microsoft ® Office® fo r ma t s available. It also offers one-click scanning to PDF, the most advanced PDF search capabilities, excellent graphics management, document flattening and auto-removal of sensitive information. Combining unparalleled functionality, built-in intelligence and ease of use, Power PDF enables users to create, convert, edit, assemble and securely share PDF files like never before for enhanced professionalism, productivity and collaboration.
Installation Xerox® DocuMate® 4440 User Guide15 View the User Guides 1. Return to the disc’s Main menu and click on View user guides. 2. Click on View scanner documentation to access the scanner user guide and scanning guides for OneTouch and TWAIN. –Scanner user guide—Instructions for scanner setup, installation, operation, maintenance, safety, and warranty –OneTouch scanning guide—Instructions for configuring and scanning using OneTouch Kofax® Virtual ReScan ® (VRS™)Kofax VRS automatically enhances scanned documents from less than perfect originals. It is an additional scanning interface that uses patented VRS (Virtual ReScan) technology, and ensures your scanning is as efficient and easy as possible, while also improving the quality of the scanned images. Kofax VRS uses an ISIS-certified driver for scanning. This software provides an additional method to scan from your scanner. The Demo version lets you try the application first. At the end of the Kofax VRS software installation you may see the message "SVS001: The VRS installation does not install an ISIS driver for the scanner you selected. Please install the ISIS driver packaged with your scanner." This is not an error, Kofax does not install your scanner’s ISIS driver. Please disregard this message in the VRS installation and click OK. The Kofax VRS Certified ISIS ® driver is installed correctly when you install the scanner driver. SoftwareAbout the Software
Xerox® DocuMate® 4440 Installation 16User Guide –TWAIN scanning guide—Instructions for accessing and scanning using the TWAIN interface Click on View software documentation to access the user guides for the software applications provided with the scanner. From either of these user guide windows, click on the User guide menu button to return to the main user guide window, then select the other documentation section to view the user guides. 3. Click the links of the guides you want to view. 4. When you’re finished, click Main menu to return to the Main menu window and click Exit. 5. Remove the installation disc and store it in a safe place. Register Your Scanner Registering your scanner is important as it provides you with access to our free telephone support service. Registration also gives you free access to software updates for your scanner. You will need an active network connection to register your scanner. If you do not have network access you can contact our customer service department to register the scanner. Please refer to the Technical Support Card, that you received with the scanner, for our customer service contact information. 1. Open an Internet Explorer window, or any other Internet browser you have installed on your computer. 2. In the web address field type www.xeroxscanners.com . 3. Press Enter on your computer’s keyboard or click the option on screen to go to the web address. 4. When the Xerox ® scanners web page loads click on Register Your Product. 5. Fill in the registration form, all required fields have an asterisk (*). A valid email address is required for registration. 6. You will be asked to enter the serial number for the scanner, it is located on the back or underside of the scanner. 7. After filling in the form, click on Submit Your Registration to complete the registration. Scanner documentation window Software documentation window
User Guide17 Loading Documents to Scan Always remove any staples or paper clips from documents before inserting them into the scanner. Staples and paper clips can jam the feed mechanism and scratch the internal components. Also remove any labels, stickers, or Post-It™ notes that may come off during the scanning process and get stuck in the scanner. Misuse as described here will void your scanner’s warranty. Please go to www.xeroxscanners.com , select your product, and then click the “Warranty Program” link to view the warranty terms and conditions for your scanner. Supported Document Types You can scan the following types of documents and cards with this scanner. • Maximum amount of paper in the input tray – Approximately 50 pages of 20 lb (75–80 g/m 2) new printer paper •Document size – Minimum size (width x length) – 2.75 x 2 inches (70 x 51 mm) – Maximum size (width x length) – 8.5 x 14 inches (216 x 356 mm) – Maximum length with long document enabled – 118 inches (2997 mm) We recommend scanning one page at a time when the documents you are scanning are longer than 14 inches (356 mm). • Valid mixed document size sets without long document enabled – Scanner minimum to maximum Arrange the documents so that all items are centered in the stack. The document sensor, paper separation, and feed rollers are located in the middle of the paper path. If smaller items are offset from the center they will not be detected. This will cause feeding issues and paper jams. • Paper thickness between 7–110 lb paper (28–400 g/m 2) • Embossed plastic cards up to 1.25 mm thick • Non-embossed plastic cards up to 1 mm thick
Xerox® DocuMate® 4440 Loading Documents to Scan 18User Guide Documents to Avoid Scanning The documents in this list can be scanned, but please note that scanning documents of this type will reduce the life of the scanner. Maintenance will be required more often and replaceable parts will wear faster. These types of documents will jam more frequently and damage to the original documents may occur. If you do choose to scan these document types, do not scan large batches. This type of use is not covered under the scanner warranty and alters replacement parts life expectancy. We recommend you limit the amount or completely avoid scanning documents that are in this list. • Curled, wrinkled or folded documents may cause paper jams or multiple pages being fed through the scanner at one time. • Perforated or punched paper that could tear when the separation roller engages. • Coated paper or photographs where the coating can flake off during scanning and leave residue in the scanner. • Extremely smooth, shiny, or highly textured paper may cause the paper feed rollers to slip across the page and cause the scanner to report a paper jam. • Carbonless copy paper may tear while being fed through the scanner and the pressure of the rollers may leave streaks on the page. The chemical coating on this paper will rub off on the rollers during the scan process, increasing the frequency of miss-feeds and paper jams. • Partially transparent paper such as tracing paper as any images from the opposite side of the page or black background will appear in the scanned images. Unsupported Document Types Do not scan the following types of documents as they may cause damage to the scanner. • Items outside of the specified supported sizes, thickness, and weight defined in this document. • Non-rectangular or irregularly shaped paper will cause the scanner to detect and report document skew errors or paper jams. • Carbon paper that will leave residue in the scanner and on the rollers that will transfer to the next set of documents scanned. • Documents with hard items attached such as paper clips, binder clips, and staples. • Documents with wet ink or white-out. • Thermal or photosensitive paper. • Overhead projector sheets, plastic film, camera film, and any other type of transparent or partially transparent plastic item. • Documents that have been glued together. • Cloth or metallic sheets.
Loading Documents to Scan Xerox® DocuMate® 4440 User Guide19 Scanning from the Automatic Document Feeder (ADF) Preparing Documents for Scanning • Fan the documents to make sure all pages in the stack are separated. • Bend and then flatten the document stack to make sure the horizontal edges are aligned to help prevent paper from skewing while being pulled through the scanner. • Pinch the ends to align the leading edges slantwise to help prevent multiple pages from being fed through at a single time. Loading Documents 1. Adjust the paper guide for the width of paper, and make sure the input and output trays are fully extended. Make sure the bottom of the tray is down all the way before scanning. If the tray isn’t fully seated in position, paper feeding from the input tray may jam in the scanner.
Xerox® DocuMate® 4440 Loading Documents to Scan 20User Guide 2. Load the documents fa c e d o w n with their tops into the Automatic Document Feeder. 3. You can now scan the documents using the scanner buttons, OneTouch, or one of the other scanning interfaces. Scanning Interfaces •OneTouch Control Panel—When you press the Simplex or Duplex button on the scanner, the scanner starts scanning using the settings for the current LED number. The scanned image is then sent to a destination on your computer or network drive. OneTouch Button Panel—Use this scan option when you want to scan from the computer screen. Scanning from the on-screen OneTouch Button Panel is the same as selecting a scanning option on the scanner, except you click an icon that represents the function. Scanner Control Panel OneTouch Button Panel
Loading Documents to Scan Xerox® DocuMate® 4440 User Guide21 Please see the OneTouch Scanning Guide on the installation disc for instructions. You can also click the Help button in the OneTouch Properties window to open the instructions in an Internet browser. •TWAIN and WIA Interface—this option uses your scanner’s TWAIN interface to scan. Select scanning options before scanning, put the document in the scanner, then click the Scan button in the TWAIN interface window. Please see the TWAIN Scanning Guide on the installation disc for instructions. You can also click the Help button in the TWAIN interface to open the instructions in an Internet browser. •ISIS Interface—This option uses the ISIS interface for scanning. Please refer the user manual for your ISIS scanning application for instructions on scanning with the ISIS interface.