Xerox Documate 4440 User Guide

							Xerox® DocuMate® 4440Welcome
2User Guide
• Universal Serial Bus (USB) port
•Microsoft
® Windows® operating system: 
– 32-bit Windows XP (Service Pack 3)
– 32-bit or 64-bit Windows Vista (Service Pack 2)
– 32-bit or 64-bit Windows 7 (Service Pack 1)
– 32-bit or 64-bit Windows 8 / 8.1
– 32-bit or 64-bit Windows 10
• 2 gigabyte (GB) internal memory (RAM)
• Minimum available hard disk space:
– 350 MB for the scanner driver
– 750 MB for Visioneer OneTouch
– 1 to 2 GB for each additional application
Please refer page 14 for a list of the applications provided with your scanner.
• Monitor (recommended settings):
– Color quality of 16-bit or 32-bit
– Resolution set to at least 800 x 600 pixels
Refer to your Windows documentation for instructions on setting the color quality and 
resolution for the monitor.
Documentation
The following printed documentation is provided in the box:
•Installation guide—abbreviated scanner setup and installation instructions.
•Technical support card—contact information for technical support and customer service, 
and a brief overview of our standard product warranty.
•Warranty card—the warranty card is provided for users in Russia and should be filled in as 
described on the card. For all other users, please dispose of this card in paper recycling.
The following soft-copy documentation is available on the installation disc:
•Scanner user guide—instructions for scanner setup, installation, operation, maintenance, 
safety, and warranty
•OneTouch scanning guide—instructions for configuring and scanning using OneTouch
•TWAIN scanning guide—instructions for accessing and scanning using the TWAIN interface
•Nuance PaperPort user’s guide—contains detailed information using the application and 
managing your scanned documents.
•Nuance OmniPage user’s guide—contains detailed instructions on using the software, 
including information on using Optical Character Recognition to create editable text files 
from the scanned documents. 
						

							WelcomeXerox® DocuMate® 4440
User Guide3
•Kofax Virtual ReScan (VRS™) user’s guide—contains detailed feature and configuration 
instructions for the software, including using the advanced image enhancement options to 
improve the clarity of scanned images created from imperfect originals.
Xerox® DocuMate® 4440 Scanner
1.Input Tray—Holds the documents in the Automatic Document Feeder for scanning. 
2.Paper Guides—Guides adjust to support various document widths.
3.ADF Cover Release—Pull to open the Automatic Document Feeder.
4.Automatic Document Feeder—Feeds documents through the scanner during scanning. 
5.Control panel—OneTouch scanning controls.
–LED Number—The selected OneTouch function for the Simplex and Duplex buttons.
–Function buttons—Selects the scan setting for the OneTouch buttons. Press the up or 
down arrow to cycle through the settings.
–Duplex button—Press to scan double-sided documents.
–Simplex button—Press to scan single-sided documents.
–Status light / Power Button—Turns the scanner’s power off and indicates the scanner’s 
status.
6.Output Tray—Holds documents after being scanned. Unfolds to support various document 
lengths.
7.Power jack—Connects the power cord to the scanner.
8.Universal Serial Bus (USB) port—Connects the scanner to the computer.
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							Xerox® DocuMate® 4440Welcome
4User Guide 
						

							User Guide5
Assemble the Scanner
1. Remove the scanner from its protective foam and plastic bag.
2. Remove any shipping tape from the scanner, input tray and output tray. 
3. Lift the input tray up from the scanner. 
4. Pull the output tray down from the scanner body. It will snap in place when it is down all the 
way. Make sure the bottom of the tray is down all the way before scanning. If the tray isn’t 
fully seated in position, paper feeding from the input tray may jam in the scanner. 
						

							Xerox® DocuMate® 4440 Assemble the Scanner
6User Guide
5. Open the automatic document feeder cover and remove any tape or protective foam from 
inside the feeder.  Close the feeder cover when you are finished.
Connect the Power Cord
Note: Only use the power supply (DA-48M24 made by APD) included with your scanner. 
Connecting any other type of power supply may damage your scanner, and will void its warranty.
1. Plug the power supply into the power port on the scanner.
2. Plug the power cord into the power supply and into a wall outlet. 
						

							User Guide7
Installation
Please make sure of the following before you begin installation:
• If you are prompted to reboot during installation, please select "No". Finish installing the rest 
of the software, then close all open windows and reboot your computer. 
• The information in this guide may cover software not provided with the scanner you 
purchased. Please disregard any information about the software not applicable to your 
scanner.
• If your computer has AntiVirus or AntiSpyware software running, you may encounter alerts or 
messages during installation asking you to allow the installation to proceed. Although the 
messages will differ based on the software your computer is running, in each case you should 
allow the installation to proceed if that option is available. Alternatively, you can turn off the 
AntiVirus or AntiSpyware software before installing your scanner, but if you do, make sure to 
turn it back on again when installation is finished.
• If you already have a scanner connected to your computer, it is recommended that you 
remove that scanner’s driver program prior to installing your Xerox
® scanner. You can remove 
these programs from the Windows Control Panel. Please refer to the user manual provided 
with your other scanner hardware for instructions about removing the driver and software for 
that unit.
• If your computer is running Windows Vista or later, you may see the Windows User Account 
Control screen asking you to confirm system changes. Click the Yes button to allow the 
installation to proceed.
• The Windows User Account Control (UAC) must be turned off prior to installing the Kofax VRS 
or Kofax Scan Demo software. The Kofax VRS installer will display a message stating “User 
Account Control is enabled on this machine. The VRS installer will not install correctly with this 
setting enabled. Please disable this setting from the User Accounts dialog in the Control 
Panel.” The Kofax Scan Demo installer will display a message stating “Cannot find IC runtime. 
Install IC.” Turn off the Windows UAC to complete the installation of these two software 
applications. You can turn UAC back on after the installation has completed. 
						

							Xerox® DocuMate® 4440 Installation
8User Guide
Install the Software and Connect the 
Scanner
1. Start Microsoft Windows and make sure that no other applications are running.
2. Insert the installation disc into your computer’s DVD-ROM drive.
The disc automatically starts.
3. The Select Language window opens. Click the drop-down menu arrow and select the 
language to use. Click OK.
The disc’s Main menu window opens.
Note: If the disc does not start, check the following:
– Make sure the disc drive’s door is completely shut.
– Make sure the disc was inserted in the drive in the proper direction (label side up).
To  l a u n c h  t h e  d i s c  m a n u a l l y :
– Open the Windows options for your computer’s disc drives.
– Double-click the icon for your DVD-ROM drive. 
– The Installation menu for the disc should now open.
If the menu does not open:
• From the list of files on the disc, double-click the file named setup.exe. 
						

							Installation Xerox® DocuMate® 4440
User Guide9
4. On the Main menu, select Install software.
5. Make sure the boxes for Scanner Driver and Visioneer OneTouch are selected, as well as any 
other applications you want to install.
Note: The software provided with your scanner may differ slightly from the list shown in the 
window.
6. Click Install now. 
						

							Xerox® DocuMate® 4440 Installation
10User Guide
Installing the Scanner Driver
The scanner driver installation will start first.
1. The Welcome screen for the scanner driver Setup Wizard opens. Click Next.
2. On the Xerox License Agreement window, read the license agreement. If you accept the 
terms, select I Agree then click Next. 
If you choose not to accept the license agreement, click Cancel. Click Close on the 
Installation Interrupted window.
3. The software will now be installed.
4.Stop when you see the “Complete the installation by connecting your hardware” window. Do 
not click OK yet. Leave the window open and proceed to the next section.
Note: If you do not see this on-screen diagram for connecting the scanner, stop and follow the 
instructions below. 
						

							Installation Xerox® DocuMate® 4440
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Connect the USB Cable and Turn on the Power
1. Remove any tape from the USB cable.
2. Plug the USB cable into the USB port on the scanner then into a USB port on the computer. 
Check your computer’s manual for USB port locations.
If the plug does not attach easily, make sure that you are plugging it in correctly. Do not force 
the plug into either connection.
3. Turn on the scanner power.
The status light comes on and flashes indicating that the scanner is receiving power.
Your computer recognizes that a scanner has been plugged into the USB port and 
automatically loads the appropriate software to run the scanner.