Xerox Documate 3640 User Guide

Xerox® DocuMate® 3640
User’s Guide 121
2. Right-click on the text format icon. 
3. Choose the file type that you want for the text format.
Your selection of a file type pertains only to the Destination Application currently selected on the 
OneTouch Properties window. Other Destination Appl ications that have a text option selected as 
the Page Format are not affected.
Example menu for the text format when 
the Destination Application is Microsoft 
Word. Example menu for the text format when 
the...

Xerox® DocuMate® 3640
User’s Guide
122
Additional options are available on the menu for 
the sPDF and nPDF text formats. The three image 
quality settings are: 
• Minimize Size—smallest file size, lowest image quality.
• Normal —medium file size, some  loss of image quality.
• Maximize Quality —largest file size, no loss of image quality.
The  Use MRC  option is a special processing procedure  for documents scanned with the PDF format.
• Use MRC —MRC stands for Mixed Raster Content. MRC  is an advanced...

Xerox® DocuMate® 3640
User’s Guide 123
Selecting OneTouch OmniPage OCR Options
The software you installed for your scanner includes
 a set of advanced OCR options integrated with 
OneTouch.
To select OCR options available from OneTouch:
1. Open the OneTouch Properties window.
2. Select a Destination Application that has one of  the text format file types as the page format, 
such as Microsoft Word or WordPad.
3. Right-click on the page format icon to see the menu.
4. Choose  OCR Options  from the menu....

Xerox® DocuMate® 3640
User’s Guide
124
The OCR Tab
The options shown on the OCR tab window are for 
spellchecking scanned text, replacing missing or 
unrecognized characters, and setting the speed and quality levels of the OCR processing.
1. Choose the options you want from the OCR window.
•Languages in Document —click on the language(s) in list that correspond to the languages 
in the documents to be scanned. You can click on multiple languages. These are the 
languages that will be recognized during th...

Xerox® DocuMate® 3640
User’s Guide 125
•
User Dictionary —a user dictionary is your personal  dictionary with words that you want the 
OCR engine to reference for better accuracy when converting the document into editable 
text. For example, if you scan documents with  highly technical terms or acronyms not found 
in typical dictionaries, you can add them to yo ur personal dictionary. You can also add names 
that you expect to be in the  documents too. This way, as th e OCR process recognizes each...

Xerox® DocuMate® 3640
User’s Guide
126
To create a personal dictionary:
1. Open any word processing program, such as Microsoft Word, WordPad, or Notepad.
2. Create a new document in the word processing program. 
3. Type each word you want in your new dictionary, followed by a carriage return. Make sure to spell 
the words correctly as they will be used for spellchecking.
Here is an example of what the text file might look like:
•Xerox
•OneTouch
• OmniPage
•wysiwyg
•jpeg
•bmp
•sPDF
•nPDF
The file does not...

Xerox® DocuMate® 3640
User’s Guide 127
8. Click 
Add New. 
The  Add New User Dictionary  window opens. 
9. Click the drop-down arrow for  Files of type and choose Text Files (.txt)
.
10. Select the file you just created for your user dictionary and click  Open.
In the example above, the file is named  USERDIC1.
11. The text file now appears on the list of user dictionaries that you can use for spellchecking.
12. Select a dictionary and click  Set As Current to set it as the current dictionary for...

Xerox® DocuMate® 3640
User’s Guide
128
Editing User Dictionaries
Once a dictionary has been added to the list of us
er dictionaries, its list of words can be edited.
To edit a user dictionary:
1. On the Add New window, select the dictionary to edit and click  Edit.
The Edit User Dictionary window opens. It lists the words currently in the dictionary. The following 
example shows the words OmniPage and OneTou ch are in the user dictionary named 
MyDictionary.
2. To add a new word to the list, type it in...

Xerox® DocuMate® 3640
User’s Guide 129
6. To export a user dictionary so it can be used by another program, select the dictionary on the User 
Dictionary Files list and click  Export. 
The Export User Dict ionary window opens.
7. Select the dictionary file to export and click  Save.
The file is exported as a formatted dictionary with the .ud filename extension so it can be opened 
by other programs. 

Xerox® DocuMate® 3640
User’s Guide
130
The Format Tab
The options on the 
Fo r m a t tab window are for setting the input and output formats for the scanned 
documents.
Click the  Fo r m a t tab and choose the options you want fo r both the input and output formats.
Input Format Options
• Automatic —choose this option to let the OCR proc ess determine the format of the pages. 
Typically you select this option when the docume nt has different or unknown types of layouts, 
pages with multiple columns and a...