Vodavi Pathfinder Voice Processing System User Guide

							36 Other Options [8]
Personal Options [8]
To Set Up a Personal List:
1. Log on to PathFinder (refer to “Logging On” on page 3).
2. Press [8] to change Personal Options.
3. Press [8] to edit Other Options.
4. Press [3] to edit Personal Lists.
5. These options are available when editing personal lists:
[1] = Review or modify a list
[2] = Create a new list
[3] = Delete a list
If reviewing or modifying a list … enter the list number that you 
want to edit, then select from the following edit options:
[1] = Hear entries
[2] = Add a new entry
[3] = Delete an entry
	

Guest mailboxes can be created for individuals who do not have their 
own permanent PathFinder mailbox. Guest mailboxes are especially 
useful for customers, vendors, or others with whom there is frequent 
communication. Guests can receive messages from the person who 
has created the mailbox and can send a reply.
Guidelines

As a mailbox owner, you can create up to 10 guest mailboxes and 
leave up to 10 messages for each guest.

If an eleventh message is sent, the oldest message in the guest 
mailbox is automatically deleted.

A guest on PathFinder can only leave a reply in the guest mailbox 
if the mailbox owner has left a message for the guest. Otherwise, 
they leave messages in the standard manner.

Guest mailboxes may be deleted if not needed. 
						

							Other Options [8] 37
Personal Options [8]
Mailbox Owner Options
Mailbox owners have the following options when working with guest 
mailboxes:

Messages may be forwarded to a guest mailbox

Messages may be replied back to a guest mailbox

Guest mailboxes may be included in personal lists
The owner’s standard mailbox greeting should reflect the availability 
of any guest mailboxes. A typical greeting might be as follows:
“Yo u’ve reached Beth Williams. If you think I might have left you a 
personal message, press [4], then enter the last four digits of your 
phone number.”
( This message assumes that you used the last four digits of a 
caller’s phone number to designate the guest mailbox numbers).
Record Guest Mailbox Greeting
Managing your guest mailboxes is your responsibility as the mailbox 
owner. In order to leave messages for guests, you must first record a 
guest mailbox greeting. Only one greeting is heard for all of your 
guest mailboxes. Once a guest mailbox greeting has been recorded, 
you can create a guest mailbox.
To Edit a Guest Mailbox:
1. Log on to PathFinder (refer to “Logging On” on page 3).
2. Press [8] to change Personal Options.
3. Press [8] to edit Other Options.
4. Press [4] to administer Guest Mailboxes.
5. When prompted, select from these guest mailbox options:
[1] = List current guest mailboxes & number of messages in each
[2] = Create or modify a guest mailbox
[3] = Delete a guest mailbox
[4] = Edit guest mailbox greeting
You must create a guest mailbox before trying to leave 
a message in it. 
						

							38 Other Options [8]
Personal Options [8]
To Leave a Message:
1. Log on to your mailbox as you normally would. 
Press [2] to send a message. 
2. Record your message, then press [#] when you are finished.
3. When you are satisfied with your message, press [1] to send it.
4. Press [

] to send to other addresses.
5. Press [4] to send to a guest mailbox.
6. Enter the appropriate guest mailbox number, then press [#]. 
To Retrieve a Message:
Once a guest mailbox has been created, guests can retrieve messages 
by calling PathFinder and logging on to your mailbox.
1. While listening to the mailbox owner’s greeting, the caller 
presses [4].
2. The caller is prompted for the guest mailbox number. The guest 
then enters the mailbox number followed by [#].
3.PathFinder plays any messages stored in the guest mailbox. If 
there are messages, the guest can either replay them, delete 
them, or reply to them. 
Access to Guest Mailbox
A guest cannot send a message from a guest mailbox if there are no 
messages from the mailbox owner waiting in the guest mailbox.
Access to the guest mailbox is granted only if the mailbox owner has 
left a message for the guest. Otherwise, PathFinder allows the guest 
to record a message for the owner’s mailbox just as it would allow any 
other caller to record a message.
There is no verification given after entering the 
guest mailbox number. Be sure to enter the correct 
mailbox number.
Guests are not allowed to save messages. 
						

							Personal Mailbox Information 
System Access #: ________________________________
Mailbox #:______________________________________
Initial Password:_________________________________
(Change your password periodically)
System Administrator’s Name: _____________________
System Administrator’s Extension: __________________
System Administrator’s Mailbox #: __________________
Personal Distribution Lists List #
1   ______________________________ ____________
2   ______________________________ ____________
3   ______________________________ ____________
4   ______________________________ ____________
5   ______________________________ ____________
6   ______________________________ ____________
7   ______________________________ ____________
8   ______________________________ ____________
9   ______________________________ ____________
10 ______________________________ ____________ 
						

							Personal Directory 
NameMailboxExtension 
						

							Visit our website at … www.vodavi.com
Vo davi C om mun ic a tio ns S yste m s,  I n c.
“We’re Talking Technology”