Vidicode Fax Server Ip Manual

							Fax Server IP Manual 31 Use the double arrowed keys to scroll through the found faxes and select a 
fax. Use the single arrowed keys to scroll through the fax properties of the 
selected fax. 
2.11 Fax ID 
Pressing the   button shows the Fax ID of the Fax Server on the 
display. 
Monday 24-04-02 10:26
Fax-Id: 31 0 70 3618092
The Fax ID. 
Setting the Fax ID is done in the Fax settings menu. See 2.6. 
2.12  Empty Send and Received queues 
The key opens the empty queue menu. 
• Press the 
key to enter the empty queue menu. 
Empty Queue
RECEIVED SENT STOP
The empty queue key. 
• Press RECEIVED to empty the received queue. 
• Press SENT to empty the sent queue. 
• Press STOP to exit the Empty queue menu. 
2.13 Disk info 
Pressing the   button shows the free disk space of the Fax Servers hard 
disk on the display. 
Monday 24-04-02 10:26
Free on disk: 9960 MB
The free disk space.  
						

							Fax Server IP Manual  32  
						

							Fax Server IP Manual 33
3 Send Fax 
3.1  Introduction to Send Fax 
The Send Fax application allows you to send a fax from virtually every PC 
application with print option. With the installation of the Send Fax application 
a printer is added to the computers list of printers. Use the print-command 
in your application to transfer the document to the Send Fax application, 
which consequently starts up. In the Send Fax application one or more 
recipients can be chosen from an address book. New entries to the address 
book can easily be made. The Send Fax has a preview function that allows 
you to have a last look at the fax before sending it off. When Send Fax is 
clicked the fax is uploaded to the Fax Server IP that will automatically take 
care of the fax transmission. After fax transmission the Fax Server can report 
the transmission result back to the User of the Send Fax through E-mail. The 
settings for the Send Fax application are located in the Send Fax Options. 
The Send Fax Options can be entered from the Send Fax application or from 
the windows START menu. 
3.2 Installation 
Placing the CD-ROM in your computer gives you a choice of installation of 
Send Fax or Fax Archive software. Choose to install the Send Fax software. 
If the installation is not started automatically, consult the readme file on the 
CD to start installation manually. Follow the instructions on the screen.  
3.3  Setting up the Send Fax 
Setting up the Send Fax application presumes the presence of a Fax Server 
on the network. Send Fax settings are made in the Send Fax Options. The 
Send Fax Options can be entered from the Start menu. 
•  Start up the Send Fax Options by clicking Start, select Programs, 
select Vidicode and select Send Fax Options. 
The Send Fax Options dialog has four tab pages. 
• Select the Network tab. 
Enter the network properties of the Fax Server. 
• Address IPFax is the IP number or name of the Fax Server that you 
want to connect to.  
						

							Fax Server IP Manual  34 • Port is the Ftp server port through which the connection is to be made. 
The Ftp server port of the Fax Server is default set to 21. Do not 
change the Port # when this value is not explicitly changed in the Fax 
Server. 
• Ftp-user is the Ftp user of the Fax Server that you want to connect to. 
• Ftp password is the Ftp password (Ftp pwd) as set in the Fax Server 
that you want to connect to. 
This concludes the network settings for the Send Fax. The Fax Server holds 
a list of Users. For the Fax Server to send a fax it needs to know which User 
to use. The Fax Servers list of Users is managed from the Send Fax 
Options. 
• Select the User Ids tab. 
• Select Add New. 
The Add new User dialog opens. Enter the desired User properties. 
• User ID is a unique two character ID of the User. 
• Name is the User name of the User. 
• E-mail is the E-mail address of the User. 
• Click OK to save the User to the local list of Users. 
The local list of Users now differs from the list of Users in the Fax Server. 
The list of Users in the Fax Server must be updated. 
• Click Update. 
The list of Users in the Fax Server will now be compared to the list of Users 
in the Send Fax Options. If any differences between the lists are found a 
dialog opens that displays the Users that exist in the Fax Server or on the 
Send Fax Options side only. Use the arrow keys to move selected Users 
from the Send Fax Options to the Fax Server and vice versa. 
Attention: To execute the Update action the network properties of the Fax 
Server need to be set. 
•  Select the User in the list of Users. 
• Click Set Default User. 
The selected User is now set as default User.  
						

							Fax Server IP Manual 35
3.4  Send a Fax 
Faxes are sent from any PC application with a print option. 
•  Open the PC application that you want to send a fax from. 
•  Select and open the document you want to send as fax. 
• Select the Print command. 
• Select the IPFax printer from the list of printers. 
• Click OK. 
The Send Fax application will now open. The opening of the Send Fax 
initiates the conversion of the document to Fax format. The Status bar at the 
bottom of the Send Fax application reads: Done: Converting to TIFF. 
• Select the Quick FAX Number field. 
Enter the fax number you want to send the fax to. 
• Click Add. 
The entered fax number is added to the Send list at the right of the Send Fax 
dialog. Add as many Quick FAX Numbers as desired or double click a 
contact from the address book on the left to add to the send list. 
• Select file in the menu. 
• Select Send fax. 
The fax will now be uploaded to the Fax Server which will take care of the 
actual transmission of the fax to the entered fax number. The User will 
receive an E-mail from the Fax Server reporting on the result of the fax 
transmission. Settings regarding the fax transmission in the Fax Server will 
apply to the transmission of the fax. 
3.5  Add a new contact 
New entries can be made to the address list. 
• Select file in the menu. 
• Select New FAX contact. 
The Add new FAX  contact dialog opens. Enter the new fax contacts 
properties, name, company and fax number. 
• Click OK to add the new FAX contact to the address list.  
						

							Fax Server IP Manual  36 
3.6 Edit Address list 
The entries in the address list can be edited. 
• Select Edit in the menu. 
The following options appear: 
• Search allows you to search the address list for name, company or fax 
number. 
• Search next searches for the next entry of the search term. 
• Delete will remove the entry from the address list. 
• Edit entry allows you to modify company name and fax number of the 
selected entry. 
3.7 Fax Settings 
The fax transmission settings of the Fax Server can be overruled with the 
Send Fax settings. 
• Select Settings in the menu. 
• Select Send Fax Options. 
• Select the Sending tab. 
Select the preferred Maximum transmission speed and Resolution. The 
spooler options are described in 3.8. Check the following options. 
• Transmit no Topline will withhold the topline from being sent. 
• Disable Dial tone detect will disable dial tone detection of the Fax 
Server  
• Disable retries disables the retry setting of the Fax Server. 
• Transmit no Fax ID will withhold the Fax ID from being sent. 
Save the settings as follows. 
• Select File in the menu. 
• Select Save to save the settings. 
3.8  Send Fax Later 
The sending of faxes can be postponed to a later time. 
• Select Settings in the menu. 
• Select Send Fax Options.  
						

							Fax Server IP Manual 37 • Select the Sending tab. 
Check Send Direct or Send on Command. 
In case Send On Command is checked sending the fax will move the fax to 
the fax spooler, which will consequently appear in your taskbar. The Sent fax 
will have the paused status. Sending the fax is initiated as follows. 
• Double click the Fax Spooler icon in the taskbar. 
•  Select the paused fax you want to send off. 
• Select Document in the menu. 
• Select Restart. 
The paused fax will now be uploaded to the Fax Server, which in turn will 
take care of the transmission of the fax. 
3.9  Import an address book 
The Send Fax allows for the import of another applications address book. 
• Select Settings in the menu. 
• Select Send Fax Options. 
• Select the Address book tab. 
• Click the CSV button. 
A dialog opens that allows you to select a Comma Separated Value file. 
•  Press the button to browse to the location of the file. 
• Click Open. 
• Click Next. 
Select the Name, Company and Fax number item of your choice. 
• Click Finalize. 
3.10 Preview 
The Send Fax application has a Preview function to have a last look at the 
fax before sending it off. 
• Click the Preview toolbutton to open the preview. 
Use the toolbuttons to rotate the fax image, zoom in and out and scroll 
through the fax pages. Close the Preview as follows.  
						

							Fax Server IP Manual  38 • Select File from the menu. 
• Select Exit.  
						

							Fax Server IP Manual 39
4  Fax Server IP Archiving System 
4.1  Introduction to Fax Server IP Archiving System 
The Fax Server IP Archiving System software comes with the Fax Server IP. 
It is a PC application that allows you to access the Fax Server database over 
the network. The main dialog of the Fax Server IP Archiving System shows a 
listing of the Fax Servers database. Each record in the database represents 
a fax. The Fax Server IP Archiving System can keep the listing of the 
database up to date automatically. The faxes belonging to the records in the 
list can be viewed with the build in fax-viewer. The viewer allows you to 
browse through the database of the Fax Server. In the database searches 
and selections can be made and queries performed. 
4.2 Installation 
Placing the CD-ROM in your computer gives you a choice of installation of 
Send Fax or Fax Archive software. Choose to install the Fax Archive 
software. If the installation is not started automatically, consult the readme 
file on the CD to start installation manually. Follow the instructions on the 
screen. Start up the Fax Server IP Archiving application by clicking Start, 
select Programs, select Vidicode and select Fax Server IP Archiving 
System. 
4.3  Setting up a Fax Server IP connection 
Setting up a connection with a Fax Server requires a few properties to be 
entered. 
•  Start up the application. 
• Click Options in the menu. 
• Select the Ftp Profiles tab. 
The properties of four different Fax Servers can be entered here. Enter the 
properties of the Fax Server in the fields of Profile Fax Server 1. 
• IP Name or IP Address is the IP Name or number of the Fax Server 
that you want to connect to. 
• Ftp User is the Ftp user of the Fax Server that you want to connect to. 
• Ftp Password is the Ftp password (Ftp pwd) as set in the Fax Server 
that you want to connect to. 
• ID is the factory set ID of the Fax Server and cannot be changed. This 
ID is automatically displayed after a connection with the Fax Server 
has been established.  
						

							Fax Server IP Manual  40 • Port # is the Ftp server port through which the connection is to be 
made. The Ftp server port of the Fax Server is default set to 21. Do 
not change the Port # when this value is not explicitly changed in the 
Fax Server. 
• Allow access to Fax Server allows the application to access the Fax 
Server database. Check if a connection is needed, uncheck if a 
connection is not desired. 
• Click Apply for the settings to take effect. 
• Select Action in the menu. 
• Click Update Database to retrieve a listing of the database of the Fax 
Server. 
The application will now connect to the Fax Server and retrieve a listing of 
the database in the Fax Server. 
4.4 Viewing a Fax 
The main dialog of the application displays a list of records of the Fax 
Servers database. Each record represents a fax. To view a fax: 
•  Select a record in the database and click the  
 tool button. 
The application will now connect to the Fax Server and retrieve the fax 
image. The fax will be displayed in the Fax Viewer, which consequently 
opens. With the Fax Viewer you can scroll and browse through the Fax 
Servers database. The Archiving application and the Fax Viewer can be 
made to fit your screen together. 
• Select View in the menu. 
• Select Pane. 
The record belonging to the viewed fax will be selected in the Archive 
application. 
4.5  Browsing the database, the viewer 
The Fax Viewer allows you to browse through the database of the fax.  
•  The double arrowed buttons  
  and    let you browse through 
the records of the database. 
•  The single arrowed buttons  
  and    let you scroll through the 
pages of the fax.