Toshiba Strata Dk Pc Digital Telephone User Guide

							————————————————————————————————————————— Functions Menu
Operation41
Transfer
This function enables you to transfer your calls to an idle or busy station. You can 
answer a call that is transferred to your station, whether your phone is idle or busy by 
first putting the active call on hold.
NoteYou cannot transfer (or camp-on) to stations that are in the DND mode.
äTo transfer a call
1. Click Cnf/Trn
...or click Functions, then Transfer
...or press -
 (minus) on the numeric keypad
2. Dial the directory number to where the call will be transferred.
3. Announce the call if the called station is idle, then hang up. The call transfers.
NoteThe directory number could be the [DN] of a telephone, a Hunt Group 
Number or an ACD Group.
äTo answer a transferred call
When receiving a transferred call, you hear an internal ring tone and the [DN] or Line 
LED flashes.
äClick Receiver and speak to the transferring station. You are connected to the 
transferred call when the transferring station hangs up. 
						

							Functions Menu —————————————————————————————————————————
42Strata DK PC-DKT
LCD Messaging
Displays an LCD message to callers while you are away from your station. You can 
also send a message to another station.
äTo set/clear an LCD message
1. Click Functions, then LCD 
Messaging.
2. Select one of the following 
options:
Out to Lunch
In a MeetingNo further actions are needed.
Call...
Back at...
Return on...A data request box displays with the first 
word(s) displayed (e.g., Call). Complete the 
message and click OK.
System Message A dialog box displays prompting you to enter 
a system message number (65~99). Enter the 
number and click OK.
NoteThe Strata DK system installer must 
enter these messages for the system.
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							————————————————————————————————————————— Functions Menu
Operation43
äTo send an LCD messagePersonal Message
NoteDepending upon the 
Strata system you are 
using, this option may 
not be available to you. 
Check with your System 
Administrator.A dialog box displays. You can create up to 10 
personal messages (default titles are Unknown 
Message #10~#19). Use the drop-down menu 
to select a message and type or edit a personal 
message. Click OK.
Clear Msg Clears current message.
1. Click Functions, then LCD 
Messaging.The LCD Messaging box displays.
2. Click Send Message. A dialog box displays asking you to enter the 
extension of the phone to which you are send-
ing the message.
3. Enter the extension number. 
Click OK.A second dialog box displays.
4. Select the type of message to be 
sent (i.e., personal, system).If you chose personal, a list of personal mes-
sages is displayed. Select a message.
If you chose system, enter a system message 
number (65~99).
5. Click OK. The message is sent and the Message Waiting 
Light on the receiving phone is lit.
Your LCD displays “Sent xxxM” (xxx = desti-
nation extension number) until the message is 
picked up. The receiving phone displays “Call 
xxx-xxxM.”
NoteTo pick up a message, the phone must 
be off-hook and Msg button used. 
						

							Functions Menu —————————————————————————————————————————
44Strata DK PC-DKT
Timed Reminder
You can set five separate reminders at your station.  Your station will sound a distinct 
beeping at the exact minute and hour you set for any of these reminders, either once or 
daily.
äTo enter a Timed Reminder
1. Click Functions, then Timed 
Reminder.
2. From the Select reminder drop-
down menu, select a reminder 
number (1~5).
3. Set the time by entering two digits 
for the hour of the day (HH), then 
two digits for the minutes (MM).
4. If you require the message to 
appear on a daily basis, click Daily reminder.
5. From the Message drop-down menu, click a personal or system message to 
display on the Timed Reminder. Also available is a  display.
6. Click Set.
äTo cancel a Timed Reminder
1. Click Functions, then Timed Reminder.
2. From the Select reminder drop-down menu, select a number (1~5).
3. Click Clear.
Record 
äTo activate the recording feature
1. Click Functions, then Record.
2. Activate your sound recorder software.
3. Follow the required steps in your sound recorder software application.
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							——————————————————————————————————————————  Setup Menu
Operation45
Setup Menu
Always on top
äClick Setup, then Always on top to display the 
PC-DKT on top of all active applications 
(enabling you to see it at all times). Click 
Always on top again to disable the feature. 
The Main screen displays as a normal window 
behind the active application.
Button Setup
The Button Setup enables you to set the Flexible 
buttons to the following key types:
©[PDN] Key
©External Key
©Speed Dial Key
©None of the above
©[SDN]/[PhDN]
See ‘Button Setup’ on Page 17 for instructions on using this function.
Pop up options
The Pop up options dialog box 
contains two panels: Pop up box and 
Copy button.
Pop up box Panel
The four options within this panel 
determine the way that the PC-DKT 
reacts when you receive an incoming 
call.
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							Setup Menu ——————————————————————————————————————————
46Strata DK PC-DKT
The first three define the length of time the Caller ID box is displayed while the fourth 
option lets you enable or disable the Caller ID function.
If you want the Main screen to display whenever the PC-DKT goes off-hook, click 
“Going off hook pops main window” in the lower left hand corner of the dialog box.
Copy button Panel
Determines the type of information that is passed to the clipboard when you receive an 
incoming call and provides a means of passing a Callers ID to TAPI.
NoteThe Name/Number option must be ordered from your telephone company at 
an additional cost.
Extension Name
1. Click Setup, then Extension Name.
2. Click Set and enter a name and extension number. The name/number can be 
displayed in the LCD of the Main screen when PC-DKT is in idle state. It is also 
seen on the called party’s display.
...or click Reset to clear the current setting. The current name/number is cleared 
from the LCD display. 
						

							——————————————————————————————————————————  Setup Menu
Operation47
LED Colors
This feature enables you to define line button colors in each of their states.
äTo configure the LED Colors option
1. Click Setup, then LED Colors.
2. Select an LED Status by 
clicking on the corresponding 
radio button.The LED Colors dialog box is displayed. 
3. Select a box from the Color 
States panel, then a color from 
the grid on the left.
4. Select the second box from the 
Color States panel, then a color 
from the grid on the left.If you choose the same color for this box that 
you did in Step 3, the LED does not flash and 
is a steady color. If you choose a different 
color, the LED flashes. For example, if the 
first box is red and the second is blue and the 
line state is On Hold, then, whenever a call is 
put on hold the line button flashes red and 
blue.
5. Click OK. The PC-DKT automatically updates LEDs to 
the selected colors.
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							Setup Menu ——————————————————————————————————————————
48Strata DK PC-DKT
Ring sounds
If you have a sound card, you can select the 
way ringing tone is applied when receiving a 
call on a [DN] or CO line. 
äTo set ringing tone
1. Click Setup, then Ring Sounds. 
2. From the dialog box, select Intercom/
Line and the default ringint.wav for the 
intercom line or ringext.wav for the CO 
lines displays in the Associated Sound... 
box. This is the sound file that is played 
whenever you receive an incoming call 
on that Intercom/Line.
3. To change the sound file, click Browse and find the WAV file you want to use. 
Select the file and click OK. The file name displays in the Associated Sound... 
box.
4. (Optional) Once the file is listed in the box, you can hear the ringing tones by 
clicking Play.
5. Repeat the procedure for each line for which you want to set/change a ringing 
tone.
6. To change the Recall WAV file, highlight the default selection of recall.wav and 
click Browse. Repeat the selection process in Step 3.
7. (Optional) Click “Emergency WAV file” to activate the option. If you want a 
shorter/longer ringing time, change the five second default. To change the default 
WAV file, highlight the default selection of emg.wav and click Browse. Repeat 
the selection process in Step 3.
8. When you are finished, click OK.
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							——————————————————————————————————————————  Setup Menu
Operation49
Paging Group Names
Page Group Name Setup enables you to set 
up to eight internal and four external paging 
group names which are then used by the 
PC-DKTs paging function.
äTo label a Page Announcement Zone
1. Click Setup menu, then Paging Group 
Names.
2. Highlight the required group from the dialog box and the name displays in the 
Group Name box.
3. Put the cursor in the box and edit the name.
4. Repeat this procedure for each name you want to change.
5. When you are finished, click OK.
Voice Mail Settings
The PC-DKT can be connected to any system supported Voice Mail application, 
provided that the VM system has been installed and is fully operational.
äTo set up voice mail facilities
1. Click Setup, then Voice Mail 
Settings. (Refer to your VM in 
system programming.)
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							Setup Menu ——————————————————————————————————————————
50Strata DK PC-DKT
2. In Log-In String, enter the 
commands applicable to your 
station.
For example: 500.#205!
where:
500
= pilot VM number
.
= pause until a button is
 pressed
#
 = log-in code
205
= your extension
!
 = stops/requests password
When you use this to log-in, the 
PC-DKT will dial the voice 
mail system at 500 then wait for 
any key to be pressed after the 
voice mail system answers the 
call. Then, your extension 
number will be dialed 
automatically.
NoteFor security reasons, it 
is not advisable to keep 
your password in the 
string.
3. (Optional) Change any or all of 
the button labels and enter the 
applicable voice mail access 
code.
4. When finished, click OK.