Toshiba Strata Dk Pc Digital Telephone User Guide

							Operation21
Operation3
This chapter contains instructions for using the PC-DKT and its menu features. The 
features are divided into four categories: File, Functions, Setup and Help. Options are 
described in order of their appearance on the menus.
Basic Operation
Accessing the PC-DKT
Windows 95: Double-click   
...or click Start, then Programs, Toshiba PC-DKT and PC-
DKT.
Windows 3.1/3.11 From the Toshiba PC-DKT group, click PC-DKT.
The PC-DKT Main screen displays. If you have a backup phone connected, it shuts 
off until you exit the PC-DKT.
Exiting the PC-DKT
1. Click the Windows Close button
...or click File, then Exit.
2. You are asked to confirm the closure. Click Yes. If you do not have a backup 
phone connected, PC-DKT automatically enables the Forward on Exit feature. 
						

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22Strata DK PC-DKT
NoteIf you do not have a backup phone, be sure to enter an extension number to 
which your calls can be forwarded (see Forward on exit on Page 17 for 
instructions).
Quick Reference
The PC-DKT provides several ways to access its functions — menu buttons, menu 
options, keyboard command keys and keyboard shortcuts. For example, to access the 
StrataBase, you can click on the StrataBase button, select StrataBase from the File 
menu, or press Insert
 or Alt+F
, Alt+S
 on the keyboard. The following table gives you 
brief instructions on accessing and using PC-DKT’s basic functions.
Function Action
Dial Numbers
Use your keyboard’s numeric key pad or the main 
screen’s dial pad keys.
Answer a CallClick On Hook or lift the handset. (See also ‘Caller 
ID” on Page 23.)
Make a Call Click a [DN] for an internal call or a line button for an 
external call. Dial the number or use StrataBase.
Transfer a CallClick Cnf/Trn, –
 (minus) on numeric keypad, or access 
Transfer on the Functions menu. Dial the directory 
number where the call will be transferred. (See ‘Trans-
fer’ on Page 41 for more details.)
Redial a CallUsing the same [DN] or line button that you used to 
make the call the first time, press End
 or click Redial.
Conference a CallWhile on a call, click Cnf/Trn or press –
 (minus) on 
numeric keypad. Dial a [DN] or access a second CO 
line and dial the telephone number. When the party 
answers, click Cnf/Trn again. (See ‘Conference Call’ 
on Page 24 for details.)
OCAPress Delete
 or click OCA. 
						

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Operation23
Caller ID
The PC-DKT receives and 
displays the Caller ID Received 
dialog box during an incoming call 
(sample shown at right).
The PC-DKT searches the 
StrataBase for a telephone number 
and displays the corresponding 
name of the caller. If the number is 
not found, the unlisted number 
appears with the statement “Not in 
Directory.”
Using the Pop up options feature on the Setup Menu, you can set the length of time the 
Caller ID box is displayed or disable the function (see ‘Pop up options’ on Page 45).
Message WaitingClick Msg and enter your security code. (See ‘Mes-
sage Waiting’ on Page 39 for more details.)
Access Voice MailClick File, then Voice Mail Access Panel. (See ‘Voice 
Mail Access Panel’ on Page 31 for more details.)
Change Main Screen 
SizePress F11
 or click .
Change Sound 
Vo l u m ePress Page Up/Page Down
 or use Volume Control on 
the Main screen.
Access StrataBasePress Insert
, click on StrataBase or access File/Strata-
Base. (See ‘StrataBase’ on Page 25 for more details.)
View Call LogPress Home
, click Call Log or access File/View Call 
Log. (See ‘View Call Log’ on Page 28 for more 
details.)
Function Action
2181Main
ScreenCopy
Add/Show On Hook/
Off Hook 
						

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24Strata DK PC-DKT
On Hook/Off Hook Button
Functions the same way as the On Hook/Off Hook button on the Main screen. When 
you click this button, the Caller ID dialog box is closed and no longer displayed.
Main Screen Button
If the PC-DKT Main screen is buried under other application windows, click the Main 
screen button to view it.
Add/Show Button
The Add/Show button is context sensitive. It displays as Add if the incoming caller 
does not appear in the StrataBase or Show if the caller is already in the StrataBase. 
Click the Show button and the StrataBase record for the incoming caller displays. 
Click the Add button and the Add/Edit Telephone Details dialog box displays. You 
can now add the caller to your StrataBase.
Copy Button
The Caller ID information is placed on the Clipboard and exports into compliant 
Windows applications. You can select the copied fields through the Clipboard options 
panel of the Pop up options dialog box.
Conference Call
The PC-DKT enables you to add other parties to an existing party line. The following 
conferencing configurations are possible:
©up to two stations and two CO lines
©up to three stations and one CO line
©up to four stations
äTo make a conference call
1. While on a call, click Cnf/Trn. You hear dial tone and the LED button flashes 
at the conference rate. 
						

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Operation25
Notes
lIf you receive a busy tone or no answer, click Cnf/Trn to return to the original 
connection.
lThe new station is not conferenced unless its user lifts the handset or selects a 
[DN] to answer.
File Menu
This section shows you how to use the features in the File drop-down menu.
äFrom the menu bar, click File.
StrataBase
StrataBase functions as a dialing directory and 
provides names, addresses and telephone 
numbers that can be used by the PC-DKT in the 
Caller ID and Call Logging functions. Each entry 
in the StrataBase is a separate record with clearly 
defined fields. 2. Dial a [DN] or access a second 
CO line and dial the telephone 
number.
3. When the party answers, click 
Cnf/Trn.Wait for the called station to answer. The 
[DN] or CO line LED from which the confer-
ence originated flashes at the in-use rate and 
all parties are connected.
4. Repeat the procedure to add 
other CO lines or [DNs], 
remembering not to exceed the 
allowed number.
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26Strata DK PC-DKT
Accessing StrataBase
äClick File, then StrataBase
...or click the StrataBase 
button
...or press 
Insert
...or access it from a Called 
ID pop-up box.
NoteWhen you first install 
the PC-DKT there are 
no names in the 
directory.
Using StrataBase as a Dialing Directory
äWith the person/company’s record displayed, click on the extension/telephone 
number you want to dial. The call is initiated and the Main screen is displayed 
with the number you dialed shown in the LCD.
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Operation27
Adding a StrataBase Record
1. From the StrataBase dialog box, 
click Add
...or when you receive a call, click 
Add from the Caller ID Receive 
dialog box.
The Add/Edit Telephone Details 
screen displays (sample shown at 
right).
2. Mouse or tab through the fields 
(field lengths noted in parenthesis on 
sample screen); type in the entries. 
The only required entry is the 
person’s last name.
Telephone numbers can include 
dashes. If you use ( ) around area 
codes, they must be preceded by a 1 
(e.g., 1(800)...).
If your application requires an Account Code (called Forced) precede the 
telephone number, click Auto dial first: field. The Account Code automatically 
dials first, when you call the individual/company’s external number. Voluntary 
Account Codes are optional and can be added after accessing a CO line or during 
a call. They cannot be added after the call is disconnected.
3. When you are finished, click OK to save the entries, or Cancel to escape the 
screen without saving. You can also dial a displayed telephone number from this 
screen.
Editing a StrataBase Record
1. With the person/company record displayed on the StrataBase screen, click Edit.
2. Make the changes required (see ‘Adding a StrataBase Record’ on Page 27).
3. Click OK when finished.
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28Strata DK PC-DKT
Deleting a StrataBase Record
1. With the person/company record displayed on the StrataBase screen, click Delete.
2. Click Yes to confirm the deletion and the record is erased from the database. 
Deleted records cannot be recovered.
Searching StrataBase
With entries in your directory, you can begin to search 
through them.
1. From the StrataBase screen, select a search field from the 
Search for... drop-down menu. Choose: Last Name, First 
Name, Company, Address, Internal Nos or External Nos.
2. Type the first few letters/numbers of the entry for which 
you are searching. If your selection is in the list of 
entries, it appears in the Found... list. If you enter only 
one letter, StrataBase searches for all names containing 
that letter (see sample at right).
View Call Log 
The PC-DKT logs all your incoming and outgoing calls. You can view calls by Details 
(names, telephone numbers), Call Direction, Call Type and Incoming Call type.
The dialog box contains a list of all specified calls with the last call at the top of the 
list. Any number in the list can be dialed, so that the log also acts as a dial-out 
directory. You can scroll up and down the list by using the arrow buttons or select an 
entry by the mouse. 
The Call Log also includes:
©Mouse or keyboard access to ring any number.
©Search field enables listing of particular numbers/names.
©Option to delete one entry, a block of entries or the whole Call Log. 
Remember: The Call Log accumulates data on every call you receive and 
continuously adds entries. Therefore you need to check that your default setting for 
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Operation29
deleted entries is set at a reasonable number (e.g., 100). To check or change the 
setting, use System Setup in the Setup menu.
äTo access View Call Log
äClick File, then View Call 
Log
...or click the Call Log 
button from the Main 
screen
...or press Home
.
Details
Click on Show Names to show the names associated with the numbers found in the 
StrataBase. Numbers that cannot be found will show Unlisted. Click on Show 
Numbers to show manually dialed calls not in StrataBase.
Call Direction
äClick on Incoming, Outgoing, or Show Both to display the needed data.
Call Type
äClick on Internal, External, or Show Both to display the needed call types.
Incoming Calls
The Incoming Call Log dialog box is activated only when you select the Incoming 
Calls or Show Both options under Call Direction.
äClick on Answered, Unanswered, or Show Both to display the answer log.
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30Strata DK PC-DKT
Wipe Log
If you select this button all your entries (i.e., incoming, outgoing) in the Call Log are 
deleted, regardless of what is displayed on the screen. For safety reasons, a 
Confirmation dialog displays, asking you for confirmation of the deletion.
Delete
Single entries can be deleted from the log by highlighting them with the mouse or 
arrow keys and then pressing Delete
 or clicking Delete.
äTo delete multiple entries   
äClick the left mouse button but do not release and run the mouse cursor down the 
list. This highlights a block of entries.
...or click on one entry. Then hold Shift
 and click another entry. This highlights 
all entries in between.
...or hold down 
Ctrl and click on each individual entry with the mouse cursor. 
Each entry will be highlighted.
Pressing Delete
 in each case deletes all of the highlighted entries.
StrataBase
This function enables you to go directly to StrataBase to add/edit/delete information.
äSelect any entry in the list by clicking on it with the mouse or using Ta b
. Click 
StrataBase. If the selected entry pertains to an individual already in the 
StrataBase, the StrataBase screen is displayed with the applicable information. If 
not, the Add/Edit Telephone Details screen is displayed.
CALL
This function enables the Call Log to be used both as a redial and dial-out directory. 
äSelect any entry with a telephone number by clicking on it with the mouse or 
using Ta b
. Click CALL. The number is dialed and the Main screen is displayed 
with the dialed number in the LCD.