Toshiba E Studio 167 User Manual

							8.TopAccess REGISTRATION TAB 
PA G E
This chapter describes how to manage the address book and Mailboxes on the TopAccess Registration tab 
page.
Managing Address Book ........................................................................................60
Managing contacts in the address book............................................................................................ 60
Managing groups in the address book .............................................................................................. 64
Managing Mailboxes ...............................................................................................67
Setting up an Open Mailbox .............................................................................................................. 68
Deleting an Open Mailbox ................................................................................................................. 74
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							8 TopAccess REGISTRATION TAB PAGE
60    Managing Address Book
Managing Address Book
This equipment comes with the address book feature that enables users to manage who 
receives fax transmission.
In the Address Book menu page at the Registration tab in TopAccess, you can add, edit, and 
delete recipient information.  You can also create groups that multiple contacts can be assigned.
	 P.60 “Managing contacts in the address book”
	 P.64 “Managing groups in the address book”
Address Book can be also managed using the Control Panel.  See the Operator’s Manual for 
Facsimile Functions.
Managing contacts in the address book
You can add or edit a contact by entering recipient information.  You can also delete the contact 
from the Address Book.
	 P.60 “Adding or editing a contact”
	 P.63 “Deleting a contact”
Adding or editing a contact
1Click the Registration tab and the Address Book menu.
The Address Book menu page is displayed.
2Click [Add Address] to add new contact, or click the contact link 
that you want to edit in the contacts list.
The Contact Properties page is displayed.
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							Managing Address Book    61
3Enter following items to specify the recipient information.
Name — Enter the name of the recipient.  You can enter up to 20 letters.
Fax Number — Enter the fax number of the recipient.  You can enter up to 128 letters. 
(“Space” and parentheses “ ( ” or “ ) ” cannot be used.)
2nd Fax Number — Enter the 2nd fax number of the recipient.  You can enter up to 128 
letters. (“Space” and parentheses “ ( ” or “ ) ” cannot be used.)
ABB Number — Key in the abbreviated number of the recipient. (Up to 300 abbreviation 
numbers. You can specify a different number between 1 to 999.)
One Touch Number — Key in the one-touch number of the recipient. (Up to 75 different 
numbers.)
yTo register contact information, you must enter both “Name” and “Fax Number”. Also 
you must key in either of “ABB. Number” or “One Touch Number”. 
yFor “ABB Number” and One Touch Number”, if One Touch Number” is registered 
first, “ABB Number” cannot be added afterward.
yFor Fax transmission of originals, the Fax Kit (optional) is necessary. Without this kit, 
Fax transmission cannot be made even if Fax numbers are set.
yYou can clear the entered values in each field by clicking [Reset].
yYou can cancel adding or editing a contact by clicking [Cancel].
4Click [Fax Setting].
The Fax Settings page is displayed.
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							8 TopAccess REGISTRATION TAB PAGE
62    Managing Address Book
5Enter following items according to the capabilities of recipient fac-
simile, and click [Save].
SUB — Enter the mailbox number if you want to send originals to the mailbox in the 
recipient facsimile.  You can enter up to 20 letters including numbers and  #, *.
SEP — Enter the mailbox number if you want to retrieve a document from the mailbox in 
the recipient facsimile.  You can enter up to 20 letters including numbers and  #, *.
PWD — Enter the password to retrieve a document from the mailbox in the recipient 
facsimile.  You can enter up to 20 letters including numbers and #, *.
Delayed Transmit — You can specify the time (hours and minutes) to transmit 
documents.
Quality Transmit — Select if you want to send documents in the Quality TX mode. This 
feature sends documents at a slower speed than a normal so that the transmission will 
be less affected by line condition.
Line Monitor — Selects whether to monitor a tone of the line with the speaker.
Transmission Report — Selects whether to print the transmission report after 
completion of the fax transmission.
If you want to clear the fax settings of the contact, click [Reset].
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							Managing Address Book    63
6In the Contact Properties page, click [Save] to add new contact.
Deleting a contact
1Click the Registration tab and the Address Book menu.
The Address Book menu page is displayed.
2Click the link that you want to delete in the contacts list.
The Contact Properties page is displayed.
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							8 TopAccess REGISTRATION TAB PAGE
64    Managing Address Book
3Click [Delete].
The contact is deleted from the Address Book.
Managing groups in the address book
You can create groups that contain the multiple recipients.  This enables you to specify the 
groups for the destinations instead of specifying each recipient separately when operating fax 
transmission.  You can also delete groups.
	 P.64 “Adding or editing a group”
	 P.66 “Deleting a group”
Adding or editing a group
1Click the Registration tab and the Address Book menu.
The Address Book menu page is displayed.
2Click the Group submenu.
The Group submenu page is displayed.
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							Managing Address Book    65
3Click [New] to add new group, or click the group link that you want 
to edit in the groups list.
The Group Properties page is displayed.
4Enter following items to specify the group properties.
Group Number — Enter the group number.
Group Name — Enter the group name.
Group Type — Select “Fax”. (You can select only “Fax”.)
One Touch Number — Key in the one-touch number of the group. (Up to 75 different 
numbers.)
yYou can clear the entered values in each field by clicking [Reset].
yYou can cancel adding or editing a group by clicking [Cancel].
5Check the Fax boxes of users to add the Fax recipients.
6Click [OK].
The group is created.
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66    Managing Address Book
Deleting a group
1Click the Registration tab and the Address Book menu.
The Address Book menu page is displayed.
2Click the Group submenu.
The Group submenu page is displayed.
3Click the group link that you want to delete in the groups list.
The Group Properties page is displayed.
4Click [Delete].
Selected group is deleted.
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							Managing Mailboxes    67
Managing Mailboxes
This equipment supports the ITU-T compatible mailboxes that allow storage and retrieval of doc-
uments via mailboxes that are already set up in a mailbox hub.
Using TopAccess, you can set up, edit, and delete mailboxes on this equipment.
The following three types of Mailboxes are available:
Confidential Mailbox
The Confidential Box allows a one-time document retrieval from the mailbox. Once a document 
is retrieved, it is cleared. If a new document is sent to the same box number where another doc-
ument is stored, it is added to the existing box. You can also set up a password requirement for 
accessing the Confidential Box for document retrieval, to prevent unauthorized retrieval of docu-
ments.
Bulletin Board mailbox
The Bulletin Board Box allows multiple document retrievals from the same mailbox. Once a doc-
ument is retrieved, it is not cleared. If a new document is sent to the same Box, it replaces the 
existing one. You can set up a password requirement for accessing the Bulletin Board Box for 
document reservation.
Forward Mailbox
The Forward mailbox allows you to transmit a received Fax to various destinations, using the fol-
lowing agent:
Internet/Fax (Relay) Agent 
When a document has been sent to a mailbox, this equipment can call up the remote Fax via 
the public switched telephone network according to the destinations registered in the mail-
box. After the relay transmission, the transmission result list will be sent to the specified 
remote Fax. It is also possible to set up a password requirement.
yMailboxes can be managed only when the optional Fax Kit (optional) is installed.
ySending and storage of documents to a mailbox hub and retrieval of documents from a mail-
box hub is possible only on an ITU-T compliant facsimile. Only ITU-T compliant facsimiles 
can be used as Mailbox hubs. This equipment is provided with mailbox hub functions.
Mailboxes can be managed using the control panel of this equipment. See the Operator’s Man-
ual for Facsimile Functions.
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							8 TopAccess REGISTRATION TAB PAGE
68    Managing Mailboxes
Setting up an Open Mailbox
To carry out ITU-T communications, you must first set up an Open Mailbox in the mailbox hub.  
You can set up a maximum of 100 mailboxes.
Setting up or editing a mailbox
1Click the Registration tab and the MailBoxes menu.
The Mailboxes menu page is displayed.
2Click [New] to set up new mailbox, or click the box number link that 
you want to edit in the mailboxes list.
yIf you click [New], skip to step 5.
yIf you click the box number link that is not protected by a password, skip to step 4.
yIf you click the box number link that is protected by a password, go to the next step.
3Enter the password for the mailbox and click [OK].
4Click [Edit].
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