Telrad Digital Telrad Avanti 3020, 3015d Set User Guide
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14 Avanti 3020 and Avanti 3015D sets OUTSIDE CALLS Outside calls may be placed by accessing an outside line (or group) or by using the Least Cost Routing (LCR) fea- ture. When the instructions tell you to access an outside line, you may: • Dial an outside line number, an outside line group num- ber or the LCR access code (usually [9] ); • Press an outside line or outside line group button; • Press the LCR button. Depending on system programming, the cost of your call may be displayed briefly at the end of the conversation. To place an outside call 1. Obtain an outside line. 2. Dial the number. See also, ABBREVIATED DIALING, below. To redial the last outside number you dialed 1. Obtain an outside line. 2. Press [REDIAL] . To save a frequently dialed outside number After dialing the desired number, but before hanging up: 1. Press [FEATURE] 2. Dial the SAVE/REPEAT access code. 3020&3015D.txt.book Page 14 Tuesday, August 3, 1999 1:14 PM
Avanti 3020 and Avanti 3015D sets 15 To dial the number saved 1. Access an outside line. 2. Press [FEATURE] . 3. Dial the SAVE/REPEAT access code. AUTOMATIC REDIAL If you dial an outside number and hear busy tone, you can have the system dial the number several times, at defined intervals. When you hear busy tone: • Press an ARD button. When the outside party answers: •Press [SPKR] or lift the handset. If the dialed number rings, or if the system makes the maximum number of dialing attempts, the Automatic redial is deactivated. • To temporarily deactivate or reactivate Automatic Redial • Press the ARD button again. NOTE Several Automatic redials may be activated simul- taneously by using more than one ARD button. WAITING FOR AN AVAILABLE OUTSIDE LINE To enter a trunk queue When you try to select an outside line and hear busy tone: 1. Press {TKQUE}. When an outside line becomes available, the system rings your extension. Then: 2. Press [SPKR] or lift the handset. 3. Listen for outside dial tone and dial the desired number. 3020&3015D.txt.book Page 15 Tuesday, August 3, 1999 1:14 PM
16 Avanti 3020 and Avanti 3015D sets To cancel trunk queue 4. On the Avanti 3020, press {CNCL TKQUE}. On the Avanti 3015D, press {CL TKQ}. CIRCUMVENT EXTENSION RESTRICTIONS (TRAVEL CLASS OF SERVICE) You can dial an outside number from a toll-restricted tele- phone by temporarily assigning it your own extensions Class Of Service (COS) or a system-wide (Global) COS accessible only to privileged users. 1. Press [TC] (if defined) or dial the TRAVEL COS (Class Of Service) access code. The display shows ENTER NO: 2. Dial your extension number - to apply your extensions COS, or Press [*] for a Global COS. The display shows ENTER CODE: 3. Dial your ECC authorization code or a Global COS code. The [TC] indicator (if defined) lights. The Travel COS feature is active for a defined period. 4. Access an outside line and place a call. OBTAINING SPECIAL SERVICES VIA LINES DEFINED AS BEHIND AN EXCHANGE (CENTREX OR PBX) You may be able to access special services provided by a CENTREX or PBX exchange. To access the services while connected to the outside line 1. Press [FEATURE] . 2. Press [FLASH] . 3020&3015D.txt.book Page 16 Tuesday, August 3, 1999 1:14 PM
Avanti 3020 and Avanti 3015D sets 17 HOLD There are two types of hold: • Exclusive hold:the call can be retrieved only from your extension. • Inclusive hold:the call can also be retrieved by other sets with a button for that appearance. You cannot transfer a call that is on hold. When you place a call on hold, you automatically receive dial tone and can make a page call or dial to another exten- sion. If you do not receive dial tone, this means that no DN is available. To place a call on exclusive hold •Press [HOLD] once. The indicator flashes green on your set and red on other sets with a button for that appearance. To place a call on inclusive hold •Press [HOLD] twice. The indicator flashes green on all sets that have a but- ton for that appearance. Depending on the programming of your extension, the first press of hold may activate Inclusive hold, and the second press, Exclusive hold. See your System Administrator. To pick up a call from hold • Press the flashing button of the call on hold. 3020&3015D.txt.book Page 17 Tuesday, August 3, 1999 1:14 PM
18 Avanti 3020 and Avanti 3015D sets TRANSFERRING CALLS You can transfer a call to another extension: 1. Press [TRANSFER] . 2. Dial the extension number. 3. Announce the call when the other party answers and then hang-up. To retrieve a transferred call If you have not yet hung up and the other party has not yet answered the transferred call, you may retrieve the trans- ferred call. • Press the line button associated with the call. 3020&3015D.txt.book Page 18 Tuesday, August 3, 1999 1:14 PM
Avanti 3020 and Avanti 3015D sets 19 CONFERENCE CALLS A total of eight parties, any of which may be on outside lines, can participate in a conference. To establish a conference 1. Make the first call. 2. On the Avanti 3020, press {CONFERENCE}. On the Avanti 3015D, press {CONF}. 3. Make the next call. After the call is answered: 4. Press {JOIN} . Repeat steps 2 through 4 to add up to five more parties to the conference, using the [CONFERENCE] button instead of the softkey (in step 2). If there are more conference participants a {NEXT} softkey appears. Press it to view the rest of the list of participants. After pressing {NEXT} you can return to the previous dis- play by pressing {PREVIOUS} (3020 set) or {PREV} (3015D set). To remove an outside line party from the conference (if a [DROP] button is programmed for your set) 1. Press the softkey of the outside line you want to remove from the conference. 2. Press [DROP] . 3020&3015D.txt.book Page 19 Tuesday, August 3, 1999 1:14 PM
20 Avanti 3020 and Avanti 3015D sets PICKUP You can answer a call at another extension, without leaving your desk. To pick up a call on hold or ringing at another extension 1. Press [PICK UP] . 2. Dial the number of the extension at which the call is ringing or on hold. To pick up a call ringing in your pickup group • Press a MEMORY button programmed with GROUP PICK UP. or 1. Press [PICK UP] . 2. Press [*] . See ABBREVIATED DIALING for instructions on how to program MEMORY buttons. 3020&3015D.txt.book Page 20 Tuesday, August 3, 1999 1:14 PM
Avanti 3020 and Avanti 3015D sets 21 MESSAGES If after dialing an extension, there is no answer or you hear busy tone, you can send a basic message or a message from a defined list, which appears on the display of the extension you called. When you send a basic message, display telephones show “ CALL” followed by your extension name or number (e.g. “ CALL STEVE”). When you send a defined message, display telephones show the text of the message, followed by your extension name or number e.g. (“ GONE OUT STEVE”). SENDING MESSAGES To send a basic message After dialing an extension: 1. Press [MSG] . 2. Hang up. The message is sent. To select and send a defined message You can select a message from a defined list (see a list of system messages at the end of this guide). After dialing an extension: 1. Press [MSG] . 2. Enter a message number (two digits; e.g. 08). Or you can scroll through the message list with [LO HI]. If the message includes asterisks (*), you may edit it using the dialpad. Enter the digits on the dialpad; they appear on the screen in place of the aster- isks. 3020&3015D.txt.book Page 21 Tuesday, August 3, 1999 1:14 PM
22 Avanti 3020 and Avanti 3015D sets 3. On the Avanti 3020, press {SEND MSG} On the Avanti 3015D, press {SND MG}. 4. Hang up. The message is sent. Canceling the message process You may cancel the message process at any time: •Press [FLASH] . RECEIVING MESSAGES When messages have been left at your extension, your [MSG] indicator lights and you hear a broken dial tone when you lift the handset or press [SPKR] . The display informs you of messages waiting for you. To read your messages •Press [MSG] (when lit; not when flashing). To scroll through your messages •Press [LO HI] . To call the message sender 1. Press [SPKR] . 2. Press [MSG] . To delete a message While the message is displayed: 1. Press [MSG] (when lit; not when flashing). 2. Use [LO HI] to scroll to the message you wish to delete. 3. Press [#] . 4. Hang up. DELETING ALL MESSAGES To delete all messages left at your telephone 1. Press [#] . 2. Press [MSG]. 3. Hang up. 3020&3015D.txt.book Page 22 Tuesday, August 3, 1999 1:14 PM
Avanti 3020 and Avanti 3015D sets 23 DO NOT DISTURB (DND) If you do not want calls to ring at your telephone, tempo- rarily, you can activate the DND feature. NOTE If your telephone set is not programmed with DN buttons, the DND indication is slightly different. If the [DND] button flashes red, this indicates that your set is programmed for Call forward. You can deactivate Call forward by pressing the flashing [DND] button. To place your telephone in do not disturb mode •Press [DND] . The DND indicator lights steady red and no calls ring at your telephone. Internal callers hear busy tone and see your DND message, if programmed. If your set is pro- grammed for DND call forwarding or for Call forward, calls are forwarded. To cancel DND mode • Press [DND] . The DND indicator goes off and calls ring at your set. DND MESSAGES You can select a defined message that appears on the dis- play of telephones which call your extension, while it is in DND mode. You can also ask the System Administrator to program additional messages. 3020&3015D.txt.book Page 23 Tuesday, August 3, 1999 1:14 PM