Samsung SCX 4623F User Manual

							Basic setup_ 41
5.basic setup
After installation is complete, you may want to set the machin e’s default settings. Refer to the next section if you would like 
to set or change values. This chapter gives you st ep-by-step instructions for setting up the machine.
This chapter includes:
•Altitude adjustment
• Changing the display language
• Setting the date and time
• Changing the clock mode
• Changing the default mode •
Setting sounds
• Entering characters using the number keypad
• Using the save modes
• Setting the default tray and paper
• Setting job timeout
  
ALTITUDE ADJUSTMENT
0
The print quality is affected by atmospheric pressure, which is determined 
by the height of the machine above sea level. The following information will 
guide you on how to set your machine to the best print quality or best quality 
of print.
Before you set the altitude value, determine the altitude where you are.
1.Ens
ure that you have installed the printer driver with the provided Printer 
Software CD. 
2. D
ouble-click the  Smart Panel icon on the Windows task bar (or 
Notification Area in Linux). You can also click  Smart Panel on the status 
bar in Mac OS X.
3. Cl
ick  Printer Setting .
4. Cl
ick  Setting >  Altitude Adjustment . Select the appropriate value from 
the dropdown list, and then click  Apply.
 • If your machine is connected to a network, SyncThru™ Web 
Service screen appears automatically. Click  Machine Settings > 
System Setup  > Machine Setup  > Altitude Adj . Select the 
appropriate altitude value, and then click  Apply.
• If your machine is connected via a USB cable, set the altitude in  Altitud
 e Adj. option on the machine’s display.
CHANGING THE DISPLAY LANGUAGE
To change the language that appears on the display, follow the steps below:
1.Pres
s  Menu on the control panel.
2. Pres
s the left/right arrow until  System Setup appears and press  OK.
3. Pres
s the left/right arrow until  Machine Setup appears and press  OK.
4. Pres
s the left/right arrow until  Language appears and press  OK. 5.
Pr
ess the left/right arrow to display the language you want.
6.Pr
ess OK  to save the selection.
7. Pr
ess Stop/Clear  to return to ready mode.
SETTING THE DATE AND TIME
When you set the time and date, they are used in delay fax and delay print. 
They are printed on reports. If, however, they are not correct, you need to 
change it for the correct time being.
 If the machine’s power is cut off, you need to reset the correct time 
and date once the power has been restored.
1. Pr
ess Menu  on the control panel.
2. Pr
ess the left/right arrow until  System Setup appears and press  OK.
3. Pr
ess the left/right arrow until  Machine Setup appears and press  OK.
4. Pr
ess the left/right arrow until  Date & Time appears and press  OK.
5. En
ter the correct time and date using left/right arrow or numeric keypad.
Month = 01 to 12,
Day = 01 to 31,
Year = requires four digits,
Hour = 01 to 12,
Minute = 00 to 59,
and you can also select AM or PM.
6. Pr
ess OK  to save the selection.
7. Pr
ess Stop/Clear  to return to ready mode.
CHANGING THE CLOCK MODE
You can set your machine to display the current time using either a 12-hour 
or 24-hour format.
1.Pr
ess Menu  on the control panel.
2. Pr
ess the left/right arrow until  System Setup appears and press  OK.
3. Pr
ess the left/right arrow until  Machine Setup appears and press  OK.
4. Pr
ess the left/right arrow until  Clock Mode appears and press  OK.
5. Pr
ess the left/right arrow to select the other mode and press  OK.
6. Pr
ess Stop/Clear  to return to ready mode.
1High 1
2High 2
3High 3
4Normal
Downloaded From ManualsPrinter.com Manuals 
						

							Basic setup_ 42
CHANGING THE DEFAULT MODE
Your machine is preset to Copy mode. You can switch this default mode 
between Fax mode and Copy mode.
1.Pres
s  Menu on the control panel.
2. Pres
s the left/right arrow until  System Setup appears and press  OK.
3. Pres
s the left/right arrow until  Machine Setup appears and press  OK.
4. Pres
s the left/right arrow until  Default Mode appears and press OK .
5. Pres
s the left/right arrow to select the mode you want.
6.Pres
s  OK to save the selection.
7. Pres
s  Stop/Clear  to return to ready mode.
SETTING SOUNDS
You can control the following sounds:
•Key s
ound : Turns the key sound  On or Off . With this option set to  On, a 
tone sounds each time a key is pressed.
• Alarm
 Sound : Turns the alarm sound  On or  Off. With this option set to 
On , an alarm tone sounds when an error occurs or fax communication 
ends.
• Spea
ker : Turns On or Off the sounds from the telephone line through 
the speaker, such as a dial tone or a fax tone. With this option set to 
Comm.  which means “Common”, the speaker is on until the remote 
machine answers.
 You can adjust the volume level using On Hook Dial . If your 
machine has a handset, you can adjust the volume level using the 
handset.
• Ringe
r : Adjusts the ringer volume. For the ringer volume, you can select 
Off , Low , Mid , and  High.
Speaker, ringer, key sound, and alarm sound
1.Press  Menu on the control panel.
2. Pres
s the left/right arrow until  System Setup appears and press  OK.
3. Pres
s the left/right arrow until  Sound/Volume appears and press  OK.
4. Pres
s the left/right arrow until the sound option you want appear and 
press OK .
5. Pres
s the left/right arrow until the desired status or volume for the sound 
you have selected appears and press  OK.
6. If n
ecessary, repeat steps 4 through 5 to set other sounds.
7.Pres
s  Stop/Clear  to return to ready mode.
Speaker volume
To adjust the volume using  On Hook Dial:
1. Pres
s (Fax) on the control panel.
2. Pres
s  On Hook Dial . A dial tone sounds from the speaker.
3. Pres
s the left/right arrow until you hear the volume you want.
4.Pres
s  On Hook Dial  to save the change and return to ready mode.
If your machine has a handset:
1. Pic
k up the handset. A dial tone sounds from the earpiece.
2.Pres
s the left/right arrow until you hear the volume you want.
3.Pres
s  OK to save the change and replace the handset.
 You can adjust the speaker volume only when the telephone line is 
connected.
ENTERING CHARACTERS USING THE NUMBER 
KEYPAD
As you perform various tasks, you may need to enter names and numbers. 
For example, when you set up your machine, you enter your name or your 
company’s name, and the fax number.
Entering alphanumeric characters
1. When you are prompted to enter a letter, locate the button labeled with 
the character you want. Press the button until the correct letter appears 
on the display. 
For example, to enter the letter O, press 6, labeled with MNO.
Each time you press 6, the display shows a different letter, M, N, O, m, 
n
 , o and finally 6.
You can enter special characters, such as space, plus sign, and etc. For 
d
 etails, see the below section.
2. T
o enter additional letters, repeat step 1.
If the next letter is printed on the same button, move the cursor by 
p
ressing the left/right arrow button and then press the button labeled 
with the letter you want. The cursor will move to the right and the next 
letter will appear on the display.
You can enter a space by pressing 1 twice.
3. W
hen you have finished entering letters, press  OK.
Keypad letters and numbers
Correcting numbers or names
If you make a mistake while entering a number or name, press the left/right 
arrow button to delete the last digit or character. Then enter the correct 
number or character.
Inserting a pause
With some telephone systems, you must dial an access code (9, for 
example) and listen for a second dial tone. In such cases, you must insert a 
pause in the telephone number. You can insert a pause while you are 
setting up speed dial numbers.
To insert a pause, press  R
 edial/Pause at the appropriate place while 
entering the telephone number. A - appears on the display at the 
corresponding location.
KEYASSIGNED NUMBERS, LETTERS, OR CHARACTERS
1 @ / . ‘ 1
2A B C a b c 2
3 D E F d e f 3
4 G H I g h i 4
5J K L j k l 5
6M N O m n o 6
7P Q R S p q r s 7
8 T U V t u v 8
9 W X Y Z w x y z 9
0 & + - , 0
**
##
Downloaded From ManualsPrinter.com Manuals 
						

							Basic setup_ 43
USING THE SAVE MODES
Using the toner saving feature
Toner save mode allows your machine to use less toner on each page. 
Activating this mode extends the life of the toner cartridge beyond what one 
would experience in the normal mode, but it reduces print quality.
1.Press Menu on the control panel.
2.Press the left/right arrow until System Setup appears and press OK.
3.Press the left/right arrow until Machine Setup appears and press OK.
4.Press the left/right arrow until Toner Save appears and press OK.
5.Press the left/right arrow until On appears and press OK.
6.Press Stop/Clear to return to ready mode.
 When PC-printing, you can also turn on or off toner save mode in 
the printer properties.
Using the power saving feature
When you are not using the machine for a while, use this feature to save 
power. 
1.Press Menu on the control panel.
2.Press the left/right arrow until System Setup appears and press OK.
3.Press the left/right arrow until Machine Setup appears and press OK.
4.Press the left/right arrow until Power Save appears and press OK.
5.Press the left/right arrow to select the time you want.
6.Press OK to save the selection.
7.Press Stop/Clear to return to ready mode.
SETTING THE DEFAULT TRAY AND PAPER
You can select the tray and paper you would like to keep using for printing 
job.
In the control panel
Setting the paper size
1.Press Menu on the control panel.
2.Press the left/right arrow until System Setup appears and press OK.
3.Press the left/right arrow until Paper Setup appears and press OK.
4.Press the left/right arrow until Paper Size appears and press OK.
5.Press the left/right arrow to select the paper tray you want and press 
OK.
6.Press the left/right arrow to select the paper size you want.
7.Press OK to save the selection.
8.Press Stop/Clear to return to ready mode.
Setting the paper type
1.Press Menu on the control panel.
2.Press the left/right arrow until System Setup appears and press OK.
3.Press the left/right arrow until Paper Setup appears and press OK.
4.Press the left/right arrow until Paper Type appears and press OK.
5.Press the left/right arrow to select the paper tray you want and press 
OK.
6.Press the left/right arrow to select the paper type you want.
7.Press OK to save the selection.
8.Press Stop/Clear to return to ready mode.
Setting the paper source
1.Press Menu on the control panel.
2.Press the left/right arrow until System Setup appears and press OK.
3.Press the left/right arrow until Paper Setup appears and press OK.
4.Press the left/right arrow until Paper Source appears and press OK.
5.Press the left/right arrow until Copy Tray or Fax Tray appears and 
press OK.
6.Press the left/right arrow to select the paper tray you want.
7.Press OK to save the selection.
8.Press Stop/Clear to return to ready mode.
In the computer
Windows
1.Click the Windows Start menu. 
2.For Windows 2000, select Settings > Printers.
•For Windows XP/2003, select Printers and Faxes. 
•For Windows 2008/Vista, select Control Panel > Hardware and 
Sound > Printers. 
•For Windows 7, select Control Panel > Hardware and Sound > 
Devices and Printers. 
•For Windows Server 2008 R2, select Control Panel > Hardware 
> Devices and Printers. 
3.Right-click your machine.
4.For Windows XP/2003/2008/Vista, press Printing Preferences.
For Windows 7 and Windows Server 2008 R2, from context menus, 
select the Printing Preferences.
 If Printing Preferences item has ► mark, you can select other 
printer drivers connected with selected printer.
5.Click Paper tab. 
6.Select tray and its options, such as paper size and type.
7.Press OK.
 If you want to use special-sized paper such as a billing paper, 
select Paper tab > Size > Edit... in the Printing Preferences (See 
Opening printing preferences on page 53).
Macintosh
Macintosh users need to change the default setting manually each time 
they want to print using other settings. 
1.Open a Macintosh application and select the file you want to print.
2.Open the File menu and click Print.
3.Go to Paper Feed pane.
4.Open the File menu and click Print.
5.Go to Paper Feed.
6.Set appropriate tray from which you want to print.
7.Go to Paper pane.
8.Set paper type to correspond to the paper loaded in the tray from 
which you want to print.
9.Click Print to print. 
Linux
1.Open Terminal Program
2.When the Terminal screen appears, type in the following: 
[root@localhost root]# lpr 
3.Select Printer and click Properties…
Downloaded From ManualsPrinter.com Manuals 
						

							Basic setup_ 44
4.Click Advanced tab.
5.Select tray (source) and its options, such as paper size and type.
6.Press OK.
SETTING JOB TIMEOUT
When there is no input for a certain period of time, the machine exits the 
current menu and goes in to the default settings. You can set the amount of 
time the machine will wait.
1.Press Menu on the control panel.
2.Press the left/right arrow until System Setup appears and press OK.
3.Press the left/right arrow until Machine Setup appears and press OK.
4.Press the left/right arrow until Job Timeout appears and press OK.
5.Enter the time using left/right arrow or numeric keypad.
6.Press OK to save the selection.
7.Press Stop/Clear to return to ready mode.
Downloaded From ManualsPrinter.com Manuals 
						

							Media and tray_ 45
6.media and tray
This chapter provides information on how to load originals and print media into your machine.
This chapter includes:
•Preparing originals
• Loading originals
• Selecting print media
• Changing the tray size •
Loading paper in the tray
• Printing on special media
• Setting the paper size and type
• Using the output support
  
 Supported optional devices and features may differ according to your 
model. Please check your model name. 
(See  Features by Models on page  23).
PREPARING ORIGINALS
• Do not load paper smaller than 142 x 148  mm (5.6 x 5.8  inches) or 
la
rger than 216 x 356  mm (8.5 x 14 inches).
• Do n
ot attempt to load the following types of paper, in order to prevent 
paper jam, low print quality and machine damage.
- C
arbon-paper or carbon-backed paper
-C
oated paper
-On
ion skin or thin paper
-Wrin
kled or creased paper
-C
urled or rolled paper
-Torn
 paper
• R
emove all staples and paper clips before loading.
•Ma
ke sure any glue, ink, or correction fluid on the paper is completely 
dry before loading.
• D
o not load originals that include different sizes or weights of paper.
•D
o not load booklets, pamphlets, transparencies, or documents with 
other unusual characteristics.
LOADING ORIGINALS
You can use the scanner glass or the automatic document feeder to load an 
original for copying, scanning, and sending a fax.
On the scanner glass
Make sure that no originals are in the document feeder. If an original is 
detected in the document feeder, the machine gives it priority over the 
original on the scanner glass. To get the best scan quality, especially for 
colored or gray-scaled images, use the scanner glass. 1.
L
ift and open the scanner lid.
2.Place the original face down on the scanner glass. And align it with the 
registration guide at the top left corner of the glass.
3.Close the scanner lid.
 • Leaving the scanner lid open while copying may affect copy 
quality and toner consumption.
• Dust on the scanner glass may cause black spots on the  p
 rintout. Always keep it clean (See  Cleaning the scan unit on 
page  89).
• If you are copying a page from a book or magazine, lift the  s
 canner lid until its hinges are caught by the stopper and then 
close the lid. If the book or magazine is thicker than 30  mm, 
s

tart copying with the lid open.
 
• Be careful not to break the scanner glass. You may get hurt.
• Do not put hands while closing the scanner lid. The scanner lid 
ma
 y fall on your hands and get hurt.
Downloaded From ManualsPrinter.com Manuals 
						

							Media and tray_ 46
• Do not look the light from inside of the scanner while copying or 
scanning. It is harmful to eyes.
In the document feeder
Using the document feeder, you can load up to 40  sheets of paper (75  g/m2, 
20  lb bond) for one job. 
1. Fle
x or fan the edge of the paper stack to separate the pages before 
loading originals.
2.Load the original face up into the document feeder. Make sure that the 
bottom of the original stack matches the paper size marked on the 
document input tray.
3.Adjust the document feeder width guides to the paper size.
 Dust on the document feeder glass may cause black lines on the 
printout. Always keep the glass clean (See  Cleaning the scan 
unit on page  89 ).
SELECTING PRINT MEDIA
You can print on a variety of print media, such as plain paper, envelopes, 
labels, and transparencies. Always use print media that meet the guidelines 
for use with your machine. 
Guidelines to select the print media
Print media that does not meet the guidelines outlined in this user’s guide 
may cause the following problems:
• Poo
r print quality •
I
ncreased paper jams
•P
remature wear on the machine.
Properties, such as weight, composition, grain, and moisture content, are 
im

portant factors that affect the machine’s performance and the output 
quality. When you choose print materials, consider the following:
• T
he type, size and weight of the print media for your machine are 
described in print media specifications (See  Print media specifications 
on page  111 ).
• D
esired outcome: The print media you choose should be appropriate for 
your project.
• Br
ightness: Some print media are whiter than others and produce 
sharper, more vibrant images.
• Su
rface smoothness: The smoothness of the print media affects how 
crisp the printing looks on the paper.
 • Some print media may meet all of the guidelines in this section and still not produce satisfactory results. This may be the result of 
improper handling, unacceptable temperature and humidity levels, 
or other variables over which cannot be controled.
• Before purchasing large quantities of print media, ensure that it  me
 ets the requirements specified in this user’s guide. 
 
Using print media that does not meet these specifications may cause 
problems, requiring repairs. Such repairs are not covered by the 
warranty or service agreements.
The amount of paper put into the tray may differ according to media 
t
ype used (See  Print media specifications on page  111 ).
Media sizes supported in each mode
•tray 1
•manual tray
•tray 1
•manual tray
•tray 1
CHANGING THE TRAY SIZE
The tray is preset to Letter or A4 size, depending on your country. To 
change the size, you need to adjust the paper guides.
MODESIZESOURCE
Copy mode Letter, A4, Legal, 
Oficio, Folio, 
Executive, ISO B5, JIS 
B5, A5, A6
Print modeAll sizes supported by 
the machine.
Fax mode L
 etter, A4, Legal
Downloaded From ManualsPrinter.com Manuals 
						

							Media and tray_ 47
1.With one hand press and hold the guide lock, and with the other hand, 
hold the paper length guide and support guide together. Slide the paper 
length guide and support guide to locate them in the correct paper size 
slot.
2.Flex or fan the edge of the paper stack to separate the pages before 
loading papers. Insert the paper into the tray.
3.After inserting paper into the tray, adjust the support guide so that it 
lightly touches the paper stack.
4.Squeeze the paper width guides and slide them to the desired paper 
size marked at the bottom of the tray.
 • Do not push the paper width guide too far causing the media to 
warp. 
• If you do not adjust the paper width guide, it may cause paper  ja
 ms.
LOADING PAPER IN THE TRAY
Tray 1
1.Pull out the paper tray. And adjust the tray size to the media size you are 
loading (See  Changing the tray size on page  46 ).
2. F
lex or fan the edge of the paper stack to separate the pages before 
loading paper.
3. And place paper with the side you want to print facing down.
4.Insert the tray back into the machine.
5. W
hen you print a document, set the paper type and size for the tray.
For information about setting the paper type and size (See  Setting the 
default tray and paper on page  43).
 If you experience problems with paper feeding, check whether the 
paper meets the media specification. Then try placing one sheet at 
a time in the manual tray (See  Print media specifications on 
page  111 ).
Manual tray
The manual tray can hold special sizes and types of print material, such as 
postcards, note cards, and envelopes. It is useful for single page printing on 
letterhead or colored paper.
1Support guide
2Paper length guide
3Guide lock
4Paper width guide
Downloaded From ManualsPrinter.com Manuals 
						

							Media and tray_ 48
Tips on using the manual tray
•If you select  Manual Feeder  for Source from your software 
application, you need to press  OK each time you print a page and 
load only one type, size and weight of print media at a time in the 
manual tray.
• To pr
event paper jams, do not add paper while printing when there is 
still paper in the manual tray. This also applies to other types of print 
media.
• Prin
t media should be loaded face up with the top edge going into 
the manual tray first and be placed in the center of the tray.
• Alw
ays load the specified print media only to avoid paper jams and 
print quality problems (See  Print media specifications on 
page  111 ).
• Fla
tten any curl on postcards, envelopes, and labels before loading 
them into the manual tray.
1. Loa
d the paper in the manual tray.
 • Do not force the paper beyond the surface with mark 
when loading. 
• When printing the special media, you must follow the  loa
 ding guideline (See  Printing on special media on 
page  48 ).
• When papers overlap when printing using manual tray,  ope
 n tray 1 and remove overlapping papers then try 
printing again. 
• When paper does not feed well while printing, push the  pap
 er in manually until it starts feeding automatically. 
2.Squeeze the manual tray paper width guides and adjust them to the 
width of the paper. Do not force them too much, or the paper will 
bent resulting in a paper jam or skew.
3. To print in application, open an application and start the print menu.
4. Open  Printing Preferences  (See Opening printing preferences on 
page 53).
5. Press the  Paper tab in  Printing Preferences , and select an 
appropriate paper type.
 For example, if you want to use a label, set the paper type to 
Label .
6.Select  Manual Feeder  in paper source, then press  OK.
7. Start printing in application.
 If you are printing multiple pages, load the next sheet after the first 
page prints out, and press the  OK. Repeat this step for every page 
to be printed.
PRINTING ON SPECIAL MEDIA
The table below shows the available special media for each tray. 
 When using special media, we recommend you feed one paper at a 
time. Check the maximum input number of media for each tray (See 
Print media specifications on page  111).
(● :
 supported, Blank: not supported) 
The media types are shown in the  Printing Preferences. This paper type 
option allows you to set the type of paper to be loaded in the tray. This 
setting appears in the list, so that you can select it. This will let you get the 
best quality printout. If not, the desired print quality may not be achieved.
• Pl
ain  :  Normal plain paper. Select this type if your machine is 
m
onochrome and printing on the 60 to 90 g/m2 (16 to 24 lb).
• Th
ick  :  90 to 105 g/m2 (24 to 28 lb) thick paper.
• Th
in  :  60 to 70 g/m2 (16 to 19 lb) thin paper.
• Bo
nd  :  105 to 120 g/m2 (28 to 32 lb) bond. 
• Co
lor  :  75 to 90 g/m2 (20 to 24 lb) color-backgrounded paper.
• Ca
rdStock  :  90 to 163 g/m2 (24 to 43 lb) cardstock. 
• Labels  :  120 to 150 g/m2 (32 to 40 lb) labels. 
• T
ransparency  : 138 to 146 g/m2 (37 to 39 lb) transparency paper. 
• En
velope  :  75 to 90 g/m2 (20 to 24 lb) envelope.
• P
reprinted  :  75 to 90 g/m2 (20 to 24 lb) preprinted/letterhead paper.
• Co
tton  :  75 to 90 g/m2 (20 to 24 lb) cotton paper.
• R
ecycled  :  75 to 90 g/m2 (20 to 24 lb) recycled paper.
 When you use recycled paper as a used paper, printouts might be 
wrinkled. 
• Arc
hive  :  70 to 90 g/m2 (19 to 24 lb). If you need to keep the print-out for 
a long period time, such as archives, select this option. 
TYPESTRAY 1MANUAL TRAY
Plain ●●
Thick ●●
Thin ●●
Bond ●
Color●
CardStock●
Labels●
Transparency●
Envelope●
Preprinted●
Cotton●
Recycled●●
Archive●●
Downloaded From ManualsPrinter.com Manuals 
						

							Media and tray_ 49
Envelope
Successful printing on envelopes depends upon the quality of the 
envelopes. 
To print an envelope, the stamp area is on the left side and the end of the 
en

velope with the stamp area enters the printer first and center of the 
manual tray.
If envelopes are printed out with wrinkles, crease or black bold lines, open 
the rear cover and pull down the pressure lever and try printing again. Keep 
the rear cover opened during printing. 
• When selecting envelopes, consider the following factors:
- Wei
ght  :  The weight of the envelope paper should not exceed 
90  g/m2 otherwise, jam may occur.
- Constru
 ction :  Prior to printing, envelopes should lie flat with less 
tha
n 6  mm curl, and should not contain air.
- Condit
ion  :  Envelopes should not be wrinkled, nicked, nor 
dam
aged.
- Tem
perature  :  Use envelopes that are compatible with the heat and 
pres
sure of the machine during operation.
• U
se only well-constructed envelopes with sharp-and well-creased folds.
•D
o not use stamped envelopes.
•D
o not use envelopes with clasps, snaps, windows, coated lining, 
self-adhesive seals, or other synthetic materials.
• D
o not use damaged or poorly made envelopes.
•Be s
ure the seam at both ends of the envelope extends all the way to 
the corner of the envelope.
1 Acceptable
2 Unacceptable
• Env
elopes with a peel-off adhesive strip or with more than one flap that 
folds over to seal must use adhesives compatible with the machine’s 
fusing temperature (about 170°C(338 °F) for 0.1 second. The extra flaps  and strips might cause wrinkling, creasing, or jams, and may even 
damage the fuser.
• F
or the best print quality, position margins no closer than 15  mm (0.59 
i
nches) from the edges of the envelope.
• Av
oid printing over the area where the envelope’s seams meet.
Transparency
To avoid damaging the machine, use only transparencies designed for use 
in laser printers.
•Transparencies used in the machine must be able to withstand 
machine’s fusing temperature.
• Pl
ace them on a flat surface after removing them from the machine.
•D
o not leave unused transparencies in the paper tray for long periods of 
time. Dust and dirt may accumulate on them, resulting in spotty printing.
• T
o avoid smudging caused by fingerprints, handle them carefully.
•T
o avoid fading, do not expose printed transparencies to prolonged 
sunlight.
• En
sure that transparencies are not wrinkled, curled, or have any torn 
edges.
• D
o not use transparencies that separates from the backing sheet.
•T
o prevent transparencies from sticking to each other, do not let the 
printed sheets stack up as they are begin printed out. 
Labels
To avoid damaging the machine, use only labels designed for use in laser 
machines.
•When selecting labels, consider the following factors:
- A
dhesives  :  The adhesive material should be stable at your 
m
achine’s fusing temperature about 170°C(338 °F).
- A
rrangement  :  Only use labels with no exposed backing between 
th
em. Labels can peel off sheets that have spaces between the 
labels, causing serious jams.
- Curl  :  Prior to printing, labels must lie flat with no more than 13  mm 
of

 curl in any direction.
- Con
dition  :  Do not use labels with wrinkles, bubbles, or other 
i
ndications of separation.
• M
ake sure that there is no exposed adhesive material between labels. 
Exposed areas can cause labels to peel off during printing, which can 
cause paper jams. Exposed adhesive can also cause damage to 
machine components.
1Pressure lever
Downloaded From ManualsPrinter.com Manuals 
						

							Media and tray_ 50
•Do not run a sheet of labels through the machine more than once. The 
adhesive backing is designed for only a single pass through the 
machine.
• D
o not use labels that are separating from the backing sheet or are 
wrinkled, bubbled, or otherwise damaged.
Card stock/Custom-sized paper
Postcards, cards and other custom-sized materials can be printed with this 
machine.
•Do not print on media smaller than 76 mm (3.00 inches) wide or 127 mm 
(5.00 inches) long.
• In 
the software application, set margins at least 6.4  mm (0.25 inches) 
aw
ay from the edges of the material.
• If m
edia weight is over 160 g/m2 (43 lb), try printing in the rear cover 
(face up).
Letterhead/ Preprinted paper
• Letterhead/ Preprinted paper must be printed with heat-resistant ink that 
will not melt, vaporize, or release hazardous emissions when subjected 
to the machine’s fusing temperature for 0.1 second. Check your 
machine’s specification to view the fusing temperature about 170°C(338 
°F).
• Le
tterhead/ Preprinted paper ink must be non-flammable and should not 
adversely affect machine rollers.
• Form
s and letterhead should be sealed in a moisture-proof wrapping to 
prevent changes during storage.
• Befo
re you load letterhead/preprinted paper, verify that the ink on the 
paper is dry. During the fusing process, wet ink can come off preprinted 
paper, reducing print quality.
Photo
•Make sure not to use the inkjet photo paper with this machine. It could 
cause damage to the machine. 
Glossy
 Load one paper to the manual tray at a time, glossy side facing up. 
• Re
commended media: Glossy paper (Letter) for this machine by  HP 
Brochure Paper  (Product: Q6611A) only.
• R
ecommended media: Glossy paper (A4) for this machine by  HP 
Superior Paper 160 glossy  (Product: Q6616A).
SETTING THE PAPER SIZE AND TYPE
After loading paper in the paper tray, set the paper size and type using the 
control panel. These settings will apply to copy and fax modes. For 
computer printing, select the paper size and type in the application program 
you use on your computer (See Opening printing preferences on 
page 53).
 The settings made from the machine driver override the settings on 
the control panel.
Setting the paper size
1.Press Menu  on the control panel.
2. Pr
ess the left/right arrow until  System Setup appears and press  OK.
3. Pr
ess the left/right arrow until  Paper Setup appears and press  OK.
4. Pr
ess the left/right arrow until  Paper Size appears and press  OK.
5. Pr
ess the left/right arrow to select the paper tray you want and press 
OK.
6. Pr
ess the left/right arrow to select the paper size you want.
7.Pr
ess OK  to save the selection.
8. Pr
ess Stop/Clear  to return to ready mode.
 If you want to use special-sized paper-such as a billing paper, select 
Edit... in the  Paper tab in the  Printing Preferences  (See Opening 
printing preferences on page  53).
Setting the paper type
1. Press Menu  on the control panel.
2. Pr
ess the left/right arrow until  System Setup appears and press  OK.
3. Pr
ess the left/right arrow until  Paper Setup appears and press  OK.
4. Pr
ess the left/right arrow until  Paper Type appears and press OK .
5. Pr
ess the left/right arrow to select the paper tray you want and press 
OK.
6. Pr
ess the left/right arrow to select the paper type you want.
7.Pr
ess OK  to save the selection.
8. Pr
ess Stop/Clear  to return to ready mode.
Setting the paper source
1.Press Menu  on the control panel.
2. Pr
ess the left/right arrow until  System Setup appears and press  OK.
3. Pr
ess the left/right arrow until  Paper Setup appears and press  OK.
4. Pr
ess the left/right arrow until  Paper Source appears and press  OK.
5. Pr
ess the left/right arrow until  Copy Tray or Fax Tray appears and 
press  OK.
6. Pr
ess the left/right arrow to select the paper tray you want.
7.Pr
ess OK  to save the selection.
SINGLE-SIDEDDOUBLE-SIDED
Tray1 Face down Face up
Manual tray Face up Face down
Downloaded From ManualsPrinter.com Manuals