Philips Magic 5 User Manual

							11
Editing an Entry
1Press OK, 15 and OK.
2Using [ select the entry which you would like to edit.
3Confirm using OK
4Edit the name.
5Confirm using OK.
6Using [ select the number you would like to enter.
7Confirm using OK.
8Edit the number.
9Confirm using OK.
10You can assign a ring tone to the number. Using the
numeric keys 0 to 9 select a ring tone. Using [, set
the volume.
11Confirm using OK
Deleting an Entry
1Press OK, 16 and OK.
2Use [ to select the entry you would like to delete.
3Confirm with OK.
4Confirm 
DELETE: YES with OK.
GroupsGroupsYou can combine several telephone book entries into a
group. A message is sent to all members of this group in
succession.
Adding Group Entries
1Press OK, 13 and OK.
2Use [ to select the group you would like to create.
3Confirm with OK. You can add entries to the group,
display the members of the group, delete the group or
send a fax to the group.
4Use [ to select 
ADD MEMBER?.
5Use [ to select the entry you would like to add to the
group.
6Confirm with OK.
7Repeat steps 4 to 6 to add additional entries to the
group.
8Press STOP to end the input.
Displaying Group Entries
1Press OK, 13 and OK.
2Use [ to select the group you would like to display.
3Confirm with OK.
4Use [ to select 
VIEW MEMBERS?.
5Confirm with OK.
6Page through the entries of the group with [.
7Press STOP twice to return to the starting mode.
Deleting Individual or All Group Entries
Deleting an Individual Entry
1Press OK, 13 and OK.
2Using [ select the group from which you would like
to delete entries.
3Confirm with OK.
4Select using [ 
DELETE MEMBER?.
5Confirm with OK.
6Using [ select the entry which you would like to de-
lete.
7Confirm with OK.
8Select using [ 
DELETE: YES.
9Confirm with OK. The entry is deleted.
Deleting a Group
1Press OK, 13 and OK.
2Use [ to select the group you would like to delete.
3Confirm with OK.
4Use [ to select 
DELETE MEMBER?.
5Confirm twice with OK.
6Use [ to select 
DELETE: ALL.
7Confirm with OK. All entries in the group are deleted.
Short DialShort DialYou can assign short dial numbers to frequently dialled tel-
ephone numbers. You can load these numbers quickly
with the short dial button and the number buttons.
Assigning or Changing a Short Dial Entry
1Hold Ý pressed (for at least two seconds).
2Use [ or the respective number button to select the
short dial number you would like to assign or change.
3Confirm with OK.
4Use [ to select the telephone book entry you would
like to assign as a short dial entry.
5Confirm with OK.
Deleting a Short Dial EntryDeleting a Short Dial Entry
1Press Ý.
2Use [ or the respective number button to select the
entry you would like to delete.
3Press C.
4Confirm the deletion with OK. You can also load the function by pressing OK,
14 and OK.
If you select a short dial number that is already as-
signed, the entry is overwritten.
This function not only deletes the short dial entry, it
also deletes the entire entry from the telephone book.
Overwrite the short dial entry if you would like to
change the assignment.
You can also load the function by pressing OK,
14 and OK. 
						

							12
Caller Line Identification Presen-
tation (CLIP)
Country- and Network-Specific(country and network dependent)CLIP DefinitionThe number of an incoming call appears on the display.
For this function to work, the caller line identification
(CLIP – Caller Line Identification Presentation) must be
activated for your telephone connection.  Enquire with
your telephone company. Caller identification may be as-
sociated with a fee.
Setting the Country
Missed CallsMissed CallsIf you received a call while away, the ä - button
flashes.
1Press ä.
2Using [, you can page through the list of missed calls.
3To call back, pick up the handset.
Displaying Telephone Book Names
If the caller line identification does not work even
though the function is activated for your telephone
connection, check if you have set the correct country
(also see Chapter "Settings", Page 17)
If you have received additional messages, first se-
lect the missed calls using [ and confirm with
OK.
Your machine displays the name with which you
have saved the number in the telephone book. The
number and name will not be shown if the caller sup-
presses his number. 
						

							13
2FaxHelp 4 · Fax
Loading Documents
10 Documents · A5/A4
Use documents with sizes A5 or A4 with 60 to 100 g/m2
weight. You can insert up to 10 documents at a time.Cancel TransmissionPress STOP to eject the documents without sending
them.
Sending a Fax
1Insert the documents face up into the document feeder.
The top most document will be fed in first.
2Then configure the desired resolution. You can choose
between 
RESOL.: STANDARD (for documents
without special features), RESOL.: FINE (for texts
with small print or drawings) and RESOL.: PHOTO(for photos). Press ã. The configured resolution ap-
pears on the display. Press ã again to change the reso-
lution.
3Dial the desired telephone number. There are multiple
ways to do this.
4Press START.
Busy Number
Manual dialling: Dial the desired telephone number
with the number pad.
Telephone book:
1Press ma
2Use [ to select an entry. Enter the initial letters with
the number buttons to navigate more quickly in the tel-
ephone book.
Short dial: Press Ý. Select the desired entry with [
or the number button.
Loading a Short Dial Entry
Redial list: Press @. Use [ to select an entry from the
list of dialled numbers.
Outgoing Calls
Caller list: Hold @ pressed (for at least two seconds).
Use the [ to select an entry from the list of callers.
Calls Received
CLIP Prerequisite
Manually Sending a Fax
1Insert the document.
2Press ß.
3Enter the desired telephone number with the number
pad or select a saved entry.
4Press START.
BroadcastingBroadcastingYou can send one fax to multiple recipients in succession.
Entering Recipients Individually
1Insert the document.
2Press OK, 34 and OK. The document is scanned.
3Enter the desired telephone number with the number
pad or select a saved entry.
4Confirm with OK. Press i and 4 to print the instructions for sending
faxes and for fax switch settings.
Do not insert any documents into the machine that
...
... are wet, have been edited with correction fluid, are
soiled or have a coated surface.
... are written on with a soft pencil, with paint, chalk
or charcoal.
... originate from newspapers or magazines (printing
ink).
... are held together with office or notebook staples or
with tape or glue.
... are pasted with note papers.
... are creased, crumpled or torn.
You can adjust the default contrast (see also sec-
tion Settings, page 17).
If the subscriber is busy, the device dials the number
again after some time. Press STOP, in order to can-
cel the transmission process. After the transmission,
the machine prints out a transmission report depend-
ing on the settings.
You can also load telephone book entries by
pressing OK, 11 and OK.
You can save an entry multiple times with the
same name but in a different category. In the tel-
ephone book, the first letter of the category ap-
pears after the entry.
You can also load short dial entries by holding the re-
spective number button pressed (for at least two sec-
onds).
You can also load the redial list by pressing OK,
22 and OK.
You can also load the caller list by pressing OK,
21 and OK.
For this function to work, the caller line identifica-
tion (CLIP) must be activated for your telephone
connection (country and network dependent). The
number and name will not be shown if the caller sup-
presses his number. 
						

							14
5Enter the additional telephone numbers.
6Confirm with OK. You can enter up to 25 recipients.
7Press START. The machine sends the fax message to
all recipients in succession.
Sending a Fax to a Group
1Insert the document.
2Press OK, 13 and OK.
3Use [ to select the group to which you would like to
send a fax.
4Confirm with OK.
5Use [ to select 
SEND FAX?.
6Confirm with OK.
Transmission to Multiple Recipients
Delayed Fax TransmissionDelayed Fax TransmissionIf you would like to make use of the lower telephone tariffs
or if the recipient can be reached at some specific time on-
ly, you can send the fax at a later time – within 24 hours.
1Insert the document.
2Press OK, 33 and OK.
3Enter the time, at which the document should be trans-
mitted, e.g. 14 00 for 2 pm.
4Confirm using OK.
5Enter the desired telephone number with the number
pad or select a saved entry.
6 Selecting a saved entry: Confirm the selected en-
try using OK.
7Press START. The device goes into standby mode and
transmits the fax at the entered time. You can continue
to place calls and receive faxes.
Cancel Standby ModePress STOP to eject the document. This interrupts the
standby mode.
Receiving FaxesFax ReceptionIf you have not changed the factory settings, received faxes
will be printed out immediately. If no paper or no ink film
is inserted, the machine saves the incoming faxes. The
ä button blinks. Once paper or a new ink film is in-
serted, the saved faxes are printed out.
Paper Error
Full Message Memory
If the message memory is full, no additional messages can
be received. A warning appears on the display. Observe the
information in the technical data.
Delete Fax Memory Service Code
Polling FaxesFax PollingWith the fax polling function, you can retrieve faxes that
lie ready in the dialled fax machine. You can also provide
documents on your machine to be polled by others.
Polling Faxes Directly
1Enter the desired telephone number with the number
pad or select a saved entry.
2Hold START pressed (for at least two seconds).
Polling Secure FaxesSecure Fax PollingWith this function, you can poll faxes that are protected
with a code.
1Press OK, 31 and OK.
2Enter the code.
3Confirm with OK.
4Enter the desired telephone number with the number
pad or select a saved entry.
5Press START.
Sending Faxes via PollingSecure Fax Polling
Secure Fax Polling
A caller who knows the code can poll the fax from your
machine. You can continue to make telephone calls and re-
ceive faxes.
1Insert the document.
2Press OK, 32 and OK.
3Enter a code (max. 20 characters).
4Confirm with OK.
Cancel Standby ModePress STOP to eject the document. This interrupts the
standby mode.
Using Fax TemplatesFax TemplatesFive fax templates, which you can use, are stored in your
device. With these templates you can quickly create, for ex-
ample, a short fax note or an invitation.
1Press OK, 43 and OK.
2Using [ select the template you would like to print.
3Confirm using OK. The device prints the template.
4Fill the template and send it to the desired recipient per
fax. If your machine cannot reach a recipient, the fax
message is sent to the other recipients. After the ma-
chine has called all recipients, it once again dials the
numbers that previously could not be reached.
Check whether you have inserted and clamped in the
paper correctly. The lever on the right next to the pa-
per feed mechanism must be pushed back.
If there are problems with printing out saved fax
messages, a service code is available (see also section
Service, page 25).
If you would like to poll fax messages from an ex-
tension number or a sub-address, add this after
the telephone number. After entry, press the
number R then enter the extension number or
sub-address. The second part of the number is
only dialled once the connection with the main
number has been established.
Protect your document against unauthorised access
with a code. 
						

							15
3CopierHelp 5 · Copier
10 Documents · A5/A4
Use documents with sizes A5 or A4 with 60 to 100 g/m2
weight. You can insert up to 10 documents at a time.
Inserting Documents
1Insert the documents face up into the document feeder.
The top most document will be fed in first.
2Then configure the desired resolution. You can choose
between 
RESOL.: STANDARD (for documents
without special features), RESOL.: FINE (for texts
with small print or drawings) and RESOL.: PHOTO(for photos). Press ã. The configured resolution ap-
pears on the display. Press ã again to change the reso-
lution.
Creating a Copy
Press COPY briefly. The copy is created.
Creating Multiple Copies
1Hold COPY pressed (for at least two seconds).
2Enter the number of times you would like to copy the
document (maximum of 15 copies).
3Press COPY.
4Use [ to select whether the document should be mag-
nified or reduced in size when copied. You can magnify
up to 200 percent or reduce to as small as 50 percent of
the original size.
5Confirm with OK. The copy is created.
Press STOP to eject the documents without copying
them.Press i and 5 to print help for copying.
You can adjust the default contrast (see also sec-
tion Settings, page 17). 
						

							16
4 Fun and GamesHelp 7 Games and Fun
SudokuSudokuSudoku is a Japanese number puzzle. The game has 3 × 3
squares divided into 3 × 3 fields. Depending on the diffi-
culty level, lesser or more digits are already given at the be-
ginning of the game. The aim of the game is to fill digits
from 1 to 9 in the game field is such a way that each digit
appears only once in a row, a column and each of the nine
blocks. There is only one solution.
Last Solution Only
Printing a Game
1Press OK, 48 and OK.
2Dial using [ 
SUDOKU:NEW.
3Confirm using OK.
4Using [ select the difficulty level.
5Confirm using OK.
6Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
7Confirm using OK.
8Using [ select if you would like to print the solution.
9Confirm using OK.
Printing the Last Game Again
1Press OK, 48 and OK.
2Dial using [ 
SUDOKU:LAST.
3Confirm using OK.
4Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
5Confirm using OK.
6Using [ select if you would like to print the solution.
7Confirm using OK.
Printing the Solution
1Press OK, 48 and OK.
2Dial using [ 
SUDOKU:SOLUTION.
3Confirm using OK.
Sudoku for Every Day
You can have a new Sudoku automatically printed each
day.
1Press OK, 48 and OK.
2Dial using [ 
SUDOKU:AUTO.
3Confirm using OK.
4Enter the time, e.g. 14 00 for 2 pm.
5Confirm using OK.
6Using [ select the difficulty level.
7Confirm using OK.8Enter, how many copies of the Sudoku you would like
to print (maximum 9 copies).
9Confirm using OK.
10Using [ select if you would like to print the solution.
11Confirm using OK.
12Using [ indicate whether you would like to turn
printing on or off.
13Confirm using OK. Press i and 7 to print the instructions for the
Games and Fun functions of your device.
The solution of the last printed game is saved. The
solutions of earlier games are no longer available. 
						

							17
5SettingsCursor navigation 1
Entering the Time and Date
1Press OK, 91 and OK.
2Enter the time, for example 14 00 for 2 o'clock
p.m.
3Enter the date (two digits for each field), for example
08 06 07 for June 8th, 2007.
4Confirm with OK.
Time After Power Failure
Selecting the Language
1Press OK, 92 and OK.
2Use [ to select the desired display language.
3Confirm with OK.
Selecting the CountrySetting the Country Correctly
Reset When Setting the Country
1Press OK, 93 and OK.
2Use [ to select the country in which you are operat-
ing the machine.
3Confirm with OK.
4Use [ to select 
SURE: YES.
5Confirm with OK.
Entering Your NumberHeaderYour number and name are printed in the top margin of
every page (= header) together with the date, time and page
number.
1Press OK, 94 and OK.
2Enter your telephone number. You can enter a plus sign
with # or *.
3Confirm with OK.
Entering Your Name
1Press OK, 95 and OK.
2Enter your name. You can enter characters using the
numeric keys (see button labels) Enter special charac-
ters using 0. Press the respective key several times un-
til the desired character or special character appears on
the display.
3Confirm using OK.
Setting the ContrastSetting the ContrastFor copying and printing of fax messages, you can select
different contrast levels.
1Press OK, 44 and OK.
2Using [, select the desired contrast.
CONTR.:LIGHT – For brighter copies and fax transmis-
sion
CONTR.:NEUTRAL – For all types of originals (for ex-
ample white text on black background or documents with
coloured background)
CONTR.:OPTIMISED (Factory settings) – Optimized
adaptation for text and photo printing
CONTR.:DARK – For darker copies and fax transmission
(for example documents with faint printing)
3Confirm using OK.
Custom settings /default settings
Lowering the Transmission SpeedLowering the Transmission SpeedThe machine adapts the transmission speed to the line
quality. This may take some time, especially for overseas
connections. Set a lower transmission speed if you are
sending faxes into networks with poor line quality.
1Press OK, 38 and OK.
2Use [ to set whether you would like to use a lower
transmission speed.
3Confirm with OK.
Switching Page Adjustment On 
and Off
Page AdjustmentIn order that no information is lost, received faxes are re-
duced in size when printed.
1Press OK, 37 and OK.
2Use [ to select whether you would like to switch size
reduction on or off.
3Confirm with OK. You can move the cursor using [. Use C to delete
individual digits. Press STOP to close the menu and
to return to the starting mode.
You must check the time and date after a short power
failure. Confirm using OK.
Always set the country in which you are operating
the machine. Otherwise, your machine is not adapt-
ed to the telephone network. If your country is not
included in the list, you must select a different setting
and use the correct telephone cable for the country.
Consult your retailer.
When you select a new country, all settings are reset
to the factory defaults for that country. Saved data is
retained. Check the number entered for the header.
The changed settings are stored as new default set-
tings. If you select a special function for a one-time
process, take care to restore the default settings or
factory settings after that. 
						

							18
Setting Ring Tones
Selecting the Ring ToneRing TonesYou can select from among ten different ring tones.
1Press OK, 55 and OK.
2Use the number buttons 0 to 9 to select a ring tone.
Use [ to adjust the volume.
3Confirm with OK.
Setting the VolumeSetting the Ring Tone VolumeY o u  c a n  a d j u s t  t h e  v o l u m e  o f  the ring tone when the device
is ringing or when you set the ring tone. You can save dif-
ferent volumes for the 
™ (day) and ‡ (night) modes, (also
see Chapter Fax Switch).
Setting the Volume on the MachineUsing [ you can set adjust the volume when the device
is ringing.
Configuring the Fax SwitchFax SwitchThe built-in fax switch of your machine distinguishes be-
tween fax messages and telephone calls. Faxes are automat-
ically received, telephone calls can be received—even on
additionally connected devices. While the machine is
checking the call, it continues to ring.
Day and Night ModeYou can set how often the machine should ring before
picking up separately for the modes ™ (day) and ‡ (night).
This makes it possible to receive faxes silently at night, so
as not to disturb you.
Press ¼/º/» to switch between day and night mode.
With the activated timer 
›, the machine switches between
the modes ™ (day) and ‡ (night) at the configured times.
Configuring Day Mode
1Press OK, 51 and OK.
2Use [ to select the total number of rings. After this
number of rings, the machine stops playing rings and
picks up a call or a silent fax transmission.
3Confirm with OK.
4Using [ select the number of rings for the fax switch.
After these many rings, the fax switch switches on and
distinguishes between fax transmissions and telephone
calls. While the device is checking the call, it continues
to ring.
5Confirm using OK.
6Using [, set the volume.
7Confirm using OK.
Configuring Night Mode
1Press OK, 52 and OK.
2Configure the same settings as for the day mode (see
steps 2 to 7).
Setting the TimerTimerThe timer switches between the modes ™ (day) and ‡(night) at the configured times.
1Press OK, 53 and OK.
2Enter the time at which the machine should switch to
™ (day) mode, for example 06 00 for 6 o'clock
a.m.
3Confirm with OK.
4Enter the time at which the machine should switch to
‡ (night) mode, for example 22 00 for 10 o'clock
p.m.
5Confirm with OK.
Special Settings
Silent Fax Reception
If you would like to accept a fax without preceding rings,
set the number of rings of the fax switch to 0.
Switching Off All RingsAll Rings OffIf you don't want to be disturbed, e.g. in the night, by any
incoming calls, you can set the number of rings to 0. The
device switches immediately to silent fax reception.
Manually Receiving Faxes
Select manual reception under number of rings of the fax
switch. The device will not receive faxes on its own. You
can start fax reception manually, by pressing START.
This setting is useful, when you want to receive faxes via a
modem connected to a computer.
Printing Lists and Help Pages
Printing Numbers and EntriesList of NumbersThe list of numbers and entries contains the last ten calls
received and numbers dialled as well as the saved entries
and groups.
Press OK, 23 and OK. The list is printed.
Printing the Call ListCall ListThe call list contains the last 50 numbers dialled.
1Press OK, 41 and OK.
2Use [ to select whether you would like to switch the
printing on or off.
3Confirm with OK.
4 Switch on printing: Use [ to select whether the
call list should be printed immediately or after every 50
calls.
5Confirm with OK.
Printing the Telephone Book
Press OK, 17 and OK. The machine prints a list with
the telephone book entries and saved assignments. 
						

							19
Printing the Fax JournalFax JournalThe fax journal is a list of the last ten faxes sent and re-
ceived.
1Press OK, 35 and OK.
2Use [ to select whether you would like to switch the
printing on or off.
3Confirm with OK.
4 Switch on printing: Use [ to select whether the
fax journal should be printed immediately or after every
ten transmissions.
5Confirm with OK.
Printing a Transmission ReportPrinting a Transmission ReportAfter every transmission, the machine prints out a trans-
mission report. If a transmission error occurs, an error re-
port is printed out. You can switch off printing of the
transmission report.
1Press OK, 36 and OK.
2Use [ to select whether you would like to switch the
printing on or off.
3Confirm with OK.
Printing Help Pages
Help 1 · Overview
Press i and 1 to print an overview of the help pages.
Help 3 · Telephone Book
Press i and 3 to print an overview of the telephone
book.
Help 4 · Fax Transmission
Press i and 4 to print instructions for sending fax mes-
sages and for configuring the fax switch.
Help 5 · Copier
Press i and 5 to print the help for copying.
Help 6 · Function List
Press i and 6 to print a list of all functions and settings
of your machine.
Help 7 · Games and Fun
Press i and 7 to print the instructions for the Games
and Fun functions of your device.
Starting the Initial Installation
1Press i and 2.
2The machine prints out a help page and starts the initial
installation process.
Checking the Firmware Version
1Press OK, 47 and OK.
2The model designation and the configured country ap-
pear on the display.
3Confirm with OK.4The information on the firmware version of the ma-
chine is displayed.
5Confirm with OK. 
						

							20
6 Telephone Lines 
and Additional 
Devices
Configuring Telephone Lines and 
Services
Private Branch ExchangesPrivate Branch ExchangesPrivate branch exchanges (PABX) are typical in many of-
fices and private households. You must dial an outside line
access code in order to establish a connection with the pub-
lic telephone network (PSTN) from an extension.
External Device Not Extension
1Press OK, 96 and OK.
2In many countries, you can set either pulse dialling or
tone dialling (DTMF tones). Use [ to select the de-
sired dialling method.
3Confirm with OK.
4Use [ to set whether you operate your machine on an
extension.
5Confirm with OK.
6 Configuring an extension: Enter the outside line
access code with which you reach the public telephone
network. This is usually 0.
7When finished, the machine tests the telephone line.
Confirm with OK.
8Your machine checks whether it can establish a connec-
tion with the public telephone network. If it cannot es-
tablish the connection, you are once again asked for in-
put.
Outside Line Access Code Error
DSL Connection
In the event that you use a DSL modem: Connect the ma-
chine after the modem. For additional information, please
consult the operating manual of your DSL system.
ISDN Connection
Details for ISDN connections can be found in the instruc-
tions provided with the terminal adapter or the dial-up
router.
Voice Mailbox
You cannot simultaneously use the answering machine fa-
cility of your telephone service provider (= voice-mail box)
and receive faxes on your devices. Get the mail-box func-
tion for your telephone connection deactivated or set the
number of rings for the fax switch to lower than 
5 on your
device (also see Chapter Setting the Fax Switch, Page 18).
When the fax switch accepts the call, the mail-box of the
service provider does not step in. Enquire with your tele-
phone company.
Connecting Additional DevicesAdditional DevicesYou can operate additional devices on a telephone line,
such as cordless telephones, answering machines, modems
or charge counters.
Connection to the MachineConnection to the MachineYou can connect additional devices directly to your ma-
chine. Plug the telephone cable of the additional device
into the EXT socket (RJ-11 connection) of your machine.
Connecting Additional Devices
Connecting in Serial
Connection to the Telephone LineOrder of ConnectionsIn order for the fax switch to function, the machine must
be first in the series if multiple devices are connected to the
same telephone socket. Follow the correct order.
Multiple Telephone Sockets
Using Additional Telephones (Ea-
sylink)
EasylinkWith the Easylink function, you can control your machine
with additional telephones. To use this function, addition-
al telephones must be set to tone dialling (DTMF tones);
see here the user manual of your additional telephone.
Starting Fax Reception
If you pick up on an additional device and hear that you
are receiving a fax message (whistle or silence), you can
start the fax reception by pressing *5 on the additional
telephone or the START button on the machine. An additional telephone connected to the machine
on a telephone socket is not considered an extension.
Only use pulse dialling if tone dialling is not yet
activated for your telephone line.
In rare cases, the outside line access code may be a
different number or a two-digit number. For older
telephone systems, the outside line access code can be
R (= Flash). Press R to enter this outside line access
code. Should a connection to the public telephone
network not be possible, contact the provider of your
telephone system.
We recommend direct connection to the machine
because this allows the fax switch to function opti-
mally and to control the additional devices.
If you have multiple telephone sockets for the same
telephone line, the machine must be connected to
the first telephone socket.