Philips Magic 5 User Manual
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2 Dear Customer, In buying this device you have chosen a quality product made by PHILIPS. Your device fulfils the most varied re- quirements for private use or in your office and business everyday. Your machine is sold with a free ink film inserted for a few test pages. You do not require a Plug’n’Print card for this ink film (= chip card with information on the ink film ca- pacity). Telephone BookIn the telephone book of your machine, you can save en- tries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the en- tries. Short DialYou can assign short dial numbers to frequently dialled tel- ephone numbers. You can load these numbers quickly with the short dial button and the number buttons. You can send fax messages in various resolutions to one or more recipients or a group. You can also poll faxes and of- fer documents for polling. Fax TemplatesFive fax templates, which you can use, are stored in your device. With these templates you can quickly create, for ex- ample, a short fax note or an invitation. Select the resolution for text and photo in order to copy documents with your machine. You can also create multi- ple copies. If you want, your device can print Sudoku puzzles in four different difficulty levels with solution. We hope you enjoy your machine and its many functions! About this User Manual With the installation guide on the following pages, you can start using your machine quickly and easily. Detailed de- scriptions can be found in the following sections of this user manual. Read the entire user manual carefully. Follow all safety in- structions in order to ensure proper operation of your ma- chine. The manufacturer accepts no liability if these in- structions are not followed. Symbols UsedDangers TipsWarns about dangers for people, damage to the ma- chine or other objects as well as possible loss of data. Injuries or damage can result from improper han- dling. This symbol designates tips that will help you to use your machine more effectively and easily.
3 Installation Guide Package ContentsPackage Contents Primo · Voice‚ Machine ƒ Telephone handset „ Spiral cable for telephone handset … Paper tray † Power cable with plug (country-specific) ‡ Telephone cable with plug (country-specific) User ManualUser manual with installation guide (not depicted)Package Contents Missing Package Contents Attaching the Paper TrayAttaching the Paper TrayInsert the paper tray into the openings behind the paper feed mechanism. Attaching the Paper Tray Inserting PaperPaper FormatBefore you can receive or copy documents, you must insert paper. Please use only suitable paper in the standard format A4 (210 × 297 millimetre · preferably 80 g/m 2). Observe the information in the technical data. Paper Preparing Paper Inserting Paper 1Fold open the lever on the right beside the paper feed towards front. 2Insert paper in the paper feeder. You can insert maxi- mum 50 sheets (A4 · 80 g/m2). 3Fold open the lever on the right beside the paper feed backward in order to enclose the paper. Inserting Paper Connecting the HandsetConnecting the HandsetPlug one end of the spiral cable into the socket on the tel- ephone handset. Insert the other end into the socket desig- nated with the ) symbol. Connecting the Handset If one of the parts is missing or damaged, please con- tact your retailer or our customer service. Separate the paper sheets by fanning them out, then align them by tapping edge of the stack lightly against a flat surface. This will prevent several sheets of paper from being drawn in all at once.
4 Connecting the Telephone CableConnecting the Telephone CableConnect the telephone cord to the device by inserting it in the socket designated with LINE (RJ-11-Connector). In- sert the telephone plug into your telephone connection socket. Connecting the Telephone Cable Extension IrelandTwo-pinWhen connecting to the telephone line socket, use only a two-pin RJ-11-telephone cable (modular plug). The use of a four-pin cable may lead to the machine not function- ing correctly. Connecting the Power CablePower Type at Setup Location Connecting the Power Cable Insert the power cable into the connection located on the rear side of the machine. Connect the power cable to the electrical socket. Connecting the Power Cable Initial InstallationStarting the Initial InstallationAfter you connect your device to the mains, the initial in- stallation commences. Press i. Your device prints a help page. Selecting the Language 1Use [ to select the desired display language. 2Confirm with OK. Selecting the Country Setting the Country Correctly Setting the Country 1Use [ to select the country in which you are operat- ing the machine. 2Confirm with OK. After this input, the machine prints another help page and checks the telephone line. Entering Your NumberHeaderYour name and number are added together with date, time and page number at the top edge of each fax transmission (= header). Entering Your Number1Enter your number. Using # or * you can enter a plus sign. 2Confirm using OK. Entering Your NameEntering Your Name1Enter your name. Letters are entered with the number buttons (see labels). Enter special characters with 0. Press the respective button repeatedly until the desired letter or special character appears on the display. 2Confirm with OK. After the input, the machine prints an overview of the functions. Entering the Time and DateEntering Time/Date1Enter the time, for example 14 00 for 2 o'clock p.m. 2Enter the date (two digits for each field), for example 08 06 07 for June 8th, 2007. 3Confirm with OK. Help 2 · Initial Installation Process If you connect your device as extension to a tele- phone system, you must set it for working as an ex- tension (also see Chapter "Telephone connections and additional devices, page 20). Check whether the power type of your machine (in- dicated on the type plate) matches the power type available at the setup location. Always set the country in which you are operating the machine. Otherwise, your machine is not adapt- ed to the telephone network. If your country is not included in the list, you must select a different setting and use the correct telephone cable for the country. Consult your retailer. You can move the cursor with [. You can delete individual characters with C. You can restart the initial installation process any time. Press i and 2.
5 Over view Overview of the Menu Functions The following functions are available on your device. There are two ways in which you can call functions: Menu NavigationNavigating in the menu: Press OK or one of the two arrow keys [ to open the function menu. Page through [ menu entries. Use OK to select a function. Press C to return to the previous m e n u l e v e l . P r e s s STOP to close the menu and return to the starting mode. Direct LoadingCalling functions directly: You can call a menu func- tion directly using the function number. Press OK and en- ter the appropriate function number using the numeric keypad. Confirm using OK. You will find the function number in the following list. Help 6 · Function List 1 Telephone BookSearching for an Entry11 Looking up an entry .................................. page 10New Entry12 New entry.................................................. page 10Creating Groups13 Creating groups .........................................page 11Short Dial14 Short dialling .............................................page 11Changing Entries15 Modifying an entry .................................... page 11Deleting Entries16 Deleting entries ......................................... page 11Printing Entries17 Printing entries .......................................... page 18 2 Calls 21 Received calls .............................................page 10 22 Outgoing calls ...........................................page 10 Printing Entries23 Printing entries .......................................... page 18 3 Fax 31 Polled reception .........................................page 14 32 Polling send ...............................................page 14 33 Transmission with delay ............................ page 14 34 Sending to multiple recipients (= broadcast)...................................................page 13 35 Fax journal ................................................ page 19 36 Transmission report...................................page 19 37 Print reduced in size .................................. page 17 38 Transmission speed.................................... page 17 4 Miscellaneous 41 Call log ...................................................... page 18 43 Fax templates ............................................. page 14 44 Contrast .................................................... page 17 Service45 Service code ...............................................page 25 46 Ink film stock ............................................ page 23 47 Firmware version ....................................... page 19 Sudoku48 Sudoku ...................................................... page 16 5 Fax Switch 51 Day ........................................................... page 18 52 Night ........................................................ page 18 53 Timer ....................................................... page 18 54 Easylink .................................................... page 21 55 Ringer Tone.............................................. page 18 9 Settings 91 Time/Date ................................................ page 17 92 Language selection .................................... page 17 93 Country selection...................................... page 17 94 Your Number ........................................... page 17 95 Your name ................................................ page 17 96 Connection type ...................................... page 20 Press i and 6 to print a list of all functions and set- tings of your device.
6 Machine OverviewPrimo · Voice overview‚ Handset ƒ Paper tray „ Document feeder (printed part up) … Panel with display † Telephone handset socket – connection socket for the telephone handset ‡ EXT-Socket – connection socket for additional devic- es ˆ LINE-Socket – connection socket for telephone cord PPF 63x, PPF 67x Internal Description ‚ Scanner ƒ Rollers of the automatic document feeder „ Rests of the intake rollers … Document guide / scanner film † Cover for scanner and automatic document feeder ‡ Toothed wheel for tightening the ink film ˆ Ink film roll in the rear ink film compartment ‰ Ink film roll in the front ink film compartment Š Slot for the Plug’n’Print card ‹ Locks for the cover of the scanner and automatic doc- ument feeder Numbered Internal View
7 PanelMessage Buttonä—Lights up, if new messages are received / list of the new messages with submenus / blinks in the case of de- vice error (for example no ink film) Short Dial ButtonÝ—Press briefly: Recalling short dial numbers. Select- ing the entries with the [ or numeric keys / press and hold: Assigning short dial entry Telephone Book Buttonma—Press briefly: Calling up the telephone book en- tries. Selecting the entries with the [ / press and hold: saving new entries Timer / Fax Switch Button¼/º/»—Setting the timer and the fax reception modes (= fax switch). Modes set on the display ™ (day), ‡ (night). Activated timer also with ›Stop ButtonSTOP—Function abort / return to the output mode / documents eject C ButtonC—Return to the previous menu level / press briefly: de- leting individual characters / press and hold: deleting com- plete input Arrow Buttons[—Calling the menu functions / navigation within the menu / selecting options / moving the curser / adjusting the volume level OK ButtonOK—Calling the menu functions/ confirming inputStart ButtonSTART—Press briefly: Starting transmission of messages / press and hold: Starting fax polling Help Buttoni—Press briefly: Printing help pages and setting lists / press and hold: Starting initial installation process Copy ButtonCOPY—Press briefly: creating a copy / press and hold: creating multiple copies Resolution Buttonã—Setting higher resolution for faxes and copying (RESOL.: STANDARD, RESOL.: FINE, RESOL.: PHOTO)Number ButtonsNumeric keypad—Inputting digits, characters and special characters / press and hold: Recalling short dial numbers Redial Button@—Press briefly: List of the last ten numbers dialled (= redialling list) / press and hold: List of last ten callers (caller list) Speaker Buttonß—Dialling with the handset replacedR ButtonR—Switching between calls (= call hold) / inserting dial- ling pause / outside line access code PPF 620 · 63x
8 General Safety Infor- mation Your machine has been tested in conformity with stand- ards EN 60950-1 and IEC 60950-1 and should only be operated with telephone networks and power systems that meet these standards. The machine was built exclusively for use in the indicated sales region. Do not make any changes or settings that are not described in this user manual. Setting Up the Machine The machine should rest securely on a stabile, flat surface. If the machine should fall, it can be damaged or cause in- jury to people, especially small children. The distance be- tween the machine and other devices or objects must be at least 15 centimetres; this also applies to the use of addition- al cordless telephones. Do not place the machine in the vi- cinity of radios or televisions. Position all cables in such a way that no one will stumble on them, thus avoiding pos- sible injuries to persons or damage to the machine itself. Lock the cover of the machine completely into place when opening the machine. You could be injured if the cover falls while you are working on the machine. Protect the machine against direct sunlight, heat, large temperature fluctuations and moisture. Do not place the machine in the vicinity of heaters or air conditioners. Ob- serve the information on temperature and humidity in the technical data. The machine must have sufficient ventilation and may not be covered. Do not put your machine in closed cabinets or boxes. Do not place the machine on soft surfaces such as tablecloths or carpets and do not cover the ventilation slits. Otherwise, the machine can overheat and catch on fire. In the event that the machine becomes too hot, or if you see smoke coming from the device, you must immediately pull the power cable out of the power socket. Have your machine examined by trained professionals at a technical service location. To prevent the spread of fire, open flames should be kept away from the machine. Do not plug in the machine in moist rooms. Never touch the power plug, power connection or the telephone socket with wet hands. Do not allow liquids to enter into the machine. Discon- nect the machine from the power socket if liquids or for- eign objects have entered the machine and have your ma- chine examined by trained professionals at a technical serv- ice location. Do not allow children to handle the machine without su- pervision. The packing materials should be kept out of the hands of children. Caution, metallic objects may be retained if placed near or on the handset receiver. Power Supply Check whether the power type of your machine (indicated on the type plate) matches the power type available at the setup location. Use only the power and telephones cables supplied. Set up your machine so that the power socket is easily ac- cessible. The machine does not have an on/off button. In an emergency, disconnect your machine from the power supply by pulling the power plug. Never touch the power or telephone cable if the insulation is damaged. Disconnect your machine from the power and telephone networks during an electrical storm. If this is not possible, do not use the machine during an electrical storm. Before cleaning the surface of your machine, disconnect it from the power and telephone networks. Never use liquid, gaseous or easily flammable cleansers (sprays, abrasives, polishes, alcohol). Only clean the display with a dry, soft cloth. If the display breaks, a mildly corrosive liquid may escape. Avoid all con- tact with your skin and eyes. In the event of a power failure, your machine will not func- tion; saved data is retained. Repairs Should disruptions occur, follow the instructions on the display and on the error report. Do not make any repairs to the machine yourself. Improp- er maintenance can result in injuries or damage to the ma- chine. Only have your device repaired by an authorised service centre. Do not remove the type plate from your machine; this would void the warranty. Consumable Materials Use only original consumable materials. These are availa- ble from a specialised retailer or through our order service. Other consumable materials could damage the machine or shorten its service life. Dispose of old consumable materials according to the waste regulations of your country.
9 Table of Contents Dear Customer, ......................................................... 2 About this User Manual ............................................ 2 Installation Guide ................................... 3 Package Contents ...................................................... 3 Attaching the Paper Tray ........................................... 3 Inserting Paper .......................................................... 3 Connecting the Handset ............................................ 3 Connecting the Telephone Cable .............................. 4 Connecting the Power Cable ..................................... 4 Initial Installation ...................................................... 4 Overview ................................................. 5 Overview of the Menu Functions .............................. 5 Machine Overview ..................................................... 6 Panel ......................................................................... 7 General Safety Information................... 8 1 Telephone Functions ....................... 10 Making Telephone Calls on the Machine ................ 10 Chain Dialling ......................................................... 10 Inserting a Dialling Pause ........................................ 10 Telephone Book of the Machine .............................. 10 Groups .................................................................... 11 Short Dial ................................................................ 11 Caller Line Identification Presentation (CLIP) ........ 12 Missed Calls ............................................................ 12 2 Fax ..................................................... 13 Sending a Fax .......................................................... 13 Manually Sending a Fax ........................................... 13 Broadcasting ............................................................ 13 Delayed Fax Transmission ....................................... 14 Receiving Faxes ........................................................ 14 Polling Faxes ............................................................ 14 Using Fax Templates ............................................... 14 3 Copier ............................................... 15 Inserting Documents ............................................... 15 Creating a Copy ...................................................... 15 Creating Multiple Copies ........................................ 15 4 Fun and Games ................................ 16 Sudoku .................................................................... 16 5 Settings ............................................. 17 Entering the Time and Date .................................... 17 Selecting the Language ............................................ 17 Selecting the Country .............................................. 17 Entering Your Number ............................................ 17 Entering Your Name ............................................... 17 Setting the Contrast ................................................. 17 Lowering the Transmission Speed ........................... 17 Switching Page Adjustment On and Off .................. 17 Setting Ring Tones .................................................. 18 Configuring the Fax Switch ..................................... 18 Printing Lists and Help Pages .................................. 18 Starting the Initial Installation ................................. 19 Checking the Firmware Version .............................. 19 6 Telephone Lines and Additional Devices .................................................. 20 Configuring Telephone Lines and Services ............... 20 Connecting Additional Devices ................................ 20 Using Additional Telephones (Easylink) .................. 20 7 Service .............................................. 22 Changing the ink film .............................................. 22 Checking the Ink Film Reserve ................................ 23 Fixing a Paper Jam ................................................... 23 Fixing a Document Jam ........................................... 24 Cleaning .................................................................. 24 Using Service Codes ................................................. 25 Power Cycling .......................................................... 25 8 Appendix .......................................... 27 Technical Data ........................................................ 27 Guarantee ................................................................ 27 Declaration of Conformity (DoC) ........................... 28 Customer Information ............................................. 32
10 1 Telephone Func- tions Help 3 · Telephone Functions Connecting Additional Telephones How to connect additional telephones and what functions are available to you can be found in the section on tele- phone lines and additional devices, page 20. Making Telephone Calls on the Machine Dial the desired telephone number. There are multiple ways to do this. Then lift up the handset. Dialling Directly Manual dialling: Dial the desired telephone number with the number pad. Telephone book: 1Press ma 2Use [ to select an entry. Enter the initial letters with the number buttons to navigate more quickly in the tel- ephone book. Short dial: Press Ý. Select the desired entry with [ or the number button. Loading a Short Dial Entry Redial list: Press @. Use [ to select an entry from the list of dialled numbers. Outgoing Calls Caller list: Hold @ pressed (for at least two seconds). Use the [ to select an entry from the list of callers. Calls Received CLIP Prerequisite Chain Dialling You can combine and edit manually entered digits and saved entries, before the dialling process starts. If you have saved, for example, the telephone number prefix of an in- expensive telephone service provider (call-by-call) as a tel- ephone book entry, select this entry and manually enter the subsequent telephone number or select another saved entry. Inserting a Dialling Pause It can be necessary to insert a dialling pause into the tele- phone number, for instance for the outside line access code, for an extension or sub-address or in a long distance number. Press R. The second part of the number is only dialled once the connection with the main number has been established. Telephone Book of the MachineTelephone BookIn the telephone book of your machine, you can save en- tries with multiple numbers and collect multiple entries into groups. You can assign various ring tones to the en- tries. Observe the information in the technical data. Cursor navigation 1 Saving Entries 1Press and hold ma (at least two seconds). 2Enter the name. You can enter characters using the nu- meric keys (see button labels) Press 0 to enter special characters. Press the respective key several times until the desired character or special character appears on the display. 3Confirm using OK. 4Using [, select the category for which you would like to enter a number: CATEGORY: HOME, CATEGO- RY: WORK, CATEGORY: MOBILE or CATEGO- RY: FAX. 5Confirm using OK. 6Enter the telephone number. 7Confirm using OK. 8You can assign a ring tone to the number. Using the numeric keys from 0 to 9, select a ringer tone. Using [ you can set the volume. 9Confirm using OK. The entry is saved. Press i and 3 to print an overview of the tele- phone book functions. You can also lift up the receiver first, then dial a number. The dialling process starts immediately. You can also load telephone book entries by pressing OK, 11 and OK. You can save an entry multiple times with the same name but in a different category. In the tel- ephone book, the first letter of the category ap- pears after the entry. You can also load short dial entries by holding the re- spective number button pressed (for at least two sec- onds). You can also load the redial list by pressing OK, 22 and OK. You can also load the caller list by pressing OK, 21 and OK. For this function to work, the caller line identifica- tion (CLIP) must be activated for your telephone connection (country and network dependent). The number and name will not be shown if the caller sup- presses his number. You can move the cursor using [. Use C to delete individual digits. Press STOP to close the menu and to return to the starting mode. You can also load the function by pressing OK, 12 and OK.