Panasonic Uf 490 Operating Instructions Manual

							Configuration Editor
111
Document Management 
System Section
When the Phonebook Folder is selected the Phone Book Editor utility will be started.
Phone Book Setting Shortcut Activation Folder 
						

							112
Phonebook Editor
This function allows registering, deleting, and modifying fax phone numbers in the main unit from a
connected PC.
Features provided by the Phonebook Editor function are as follows:
NOTE1. UF-890/990 is not available with this feature.
Features
Registering, deleting, modifying
fax numbers can be operated on
the control panel of the machine.The operation described on the
left is controllable on a connected
PC.
Retrieve/Write  Retrieve fax numbers in main unit to the PC, or send fax
numbers from the PC to the main unit.Page 116
Open/Save File  Open or save fax numbers stored the PC. Page 117
Insert/Delete Entry  Insert or delete lines in the fax number list. Page 119
Page 120
If the device is turned Off or not connected, a dialog
box appears as below. You may select.
•Retry 
After turned On the power or connected the
device.
•Work Off-Line
Edit the data from an existing file.
•Exit
Exit the program.When there is more than 1 supported model series
installed, a Browse for Folder dialog box appears as
below.
• Select the model series folder and click OK. 
						

							Phonebook Editor
113
Document Management 
System Section
Take the following steps to activate the phonebook editor software.
Activation Procedure
 Click Start at the bottom left of the PC screen.
Select Programs.
Select Panasonic.
Select Panasonic Document Management       
System.
Select MFP Utilities.
Select Phone Book Editor.
Phone Book Editor splash screen appears and the 
Phone Book Editor program is activated.
Start
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							Phonebook Editor
114
The screen shown below appears on the PC:
Main Window
No. Indication Description Reference
Abbr. Dialing No. Tab Contains the abbreviated dialing number entries
One-Touch Tab  Contains the One-Touch Key entries
About Version information of software
ABBR. NO. Abbreviated Dialing Number
Telephone No. Telephone number (Up to 36 digits)
Station Name  Station name (Up to 15 characters)
Retrieve Retrieve phonebook information from the connected Page device. Page 116
Write Send phonebook information to main unit  Page 116
Open File Read phonebook information in PC Page 117
Save File File Save phonebook information onto PC Page 117
Insert Entry Insert a line in the phonebook list Page 119
Delete Entry Delete a line in the directory dialing list Page 120
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							Phonebook Editor
115
Main Window
Document Management 
System Section
Help Display an on-line help screen
Exit Close the phonebook editor software
ONE-TOUCH One-Touch Key
No. Indication Description Reference
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							Phonebook Editor
116
This function retrieves the fax numbers in the connected device by PC and writes fax numbers from the PC
to main unit.
Retrieve/Write
1Click Retrieve.
2Click the   button.
3A list of fax numbers in the machine is
displayed.
Modify and add destination names and dial
numbers on this screen.
4Click Write after the editing is completed.
5Click the   button.
The phonebook information is written to the
connected device.
Retrieve
Yes
Write
Yes 
						

							Phonebook Editor
117
Document Management 
System Section
This function opens the phonebook file in the PC, edits the file and then saves the file in the PC again.
Open/Save File
1Click Open File
2Click the   button.
3The File Open dialog box appears
1. Select a file from the list (e.g. UF-790.pb)
2. Click the   button.
4The phonebook information stored in the PC
is displayed.
Modify and add destination names and dial
numbers on this screen.
Open File
Yes
Open
Continued on the next page... 
						

							Phonebook Editor
118
Open/Save File
5Click Save File after the editing is completed.
6Click the   button.
The phonebook information is saved in the
PC.
7For Save File:
1. Select an existing file from the list or
enter a new file name.
2. Click the   button.
Save File
Yes
Save 
						

							Phonebook Editor
119
Document Management 
System Section
This function adds lines in the list when editing the phonebook.
The steps for inserting lines is as follows:
Insert Entry
1Ex: Insert a line between the 2nd and 3rd lines.
Click the portion indicated as  .
2 Click Insert Entry.
A line is inserted as shown on the left.
3Double-click on the line for data entry.
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							Phonebook Editor
120
The steps for deleting lines is as follows:
Delete Entry
1Ex: Delete the 3rd line.
Click the portion indicated as  .
2Click Delete Entry.
The screen shown on the left appears.
Click  .
The line is deleted as shown on the left.
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OK