Panasonic Kx Tg8411 Operating Instructions Manual

							Getting Started
11
■ KX-TG8421
ACharge contacts
BSpeaker
C{4} (Erase)
D{■} (Stop)
E{^}/{V} (Volume up/down)
{7}/{8} (Repeat/Skip)
F{6} (Play), Message indicator
G{x} (Locator)
H{s} (Answer on)
Answer on indicator
Display
Handset display items
ItemMeaning
wWithin range of a base 
unit
LWhen flashing:
Handset is searching 
for base unit. (page 
46)
xPaging
kHandset is on an outside 
call.
yMissed call
*1 (page 30)
AB
D CEFGH
uLWhen displayed next 
to the battery icon: 
Answering system is 
on.
*2 (page 32)
LWhen displayed with 
a number: New 
messages have been 
recorded.
*2 (page 34)
dAnswering system 
answers calls with a 
greeting message and 
caller messages are not 
recorded.
*2 (“Caller’s 
recording time”, page 
37)
&Battery level
EAlarm is on. (page 24)
6Voice enhancer is set. 
(page 17)
xPrivacy mode is on. 
(page 22)
~Ringer volume is off. 
(page 23)
fNight mode is on.
(page 25)
[1]Handset number
*3
-1-Base unit number*3
7Blocked call*1
(page 27, 31)
6New voice mail 
message received.
*4 
(page 39)
Answering system is 
being used by the base 
unit.
*2
*1 Caller ID subscribers only
*2 KX-TG8421
*3 Standby display setting, page 22
*4 Voice mail subscribers only
ItemMeaning
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							Getting Started
12
Soft key icons
*1 KX-TG8421
*2 For models with 2 or more handsets 
included.
Temporarily switching 
the display mode
You can select to display either a single 
item or multiple items on one screen at a 
time for the following features:
– menu list, phonebook list, caller list, 
redial list, and recorded message list
– handset top menu icons in function 
menu
You can temporarily switch the display 
mode as follows by pressing A shown 
when viewing the lists or selecting menu 
icons with:
– multiple entries/all menu icons are 
shown on one screen at a time
– an entry/a menu icon is shown on one 
screen in large characters at a time
Note:
LYou can set the unit to always show 
either single or multiple items 
beforehand by selecting “Single 
Item” or “Multi Items” as the 
display mode setting (page 25).
LWhen in multiple items display mode, 
you can switch the screen to confirm 
the detailed information by pressing 
A.
IconAction
UReturns to the previous 
screen.
1Displays the menu.
MAccepts the current 
selection.
jDisplays a previously 
dialled phone number.
nOpens the phonebook.
~Stores phone numbers in 
the call barred list. (page 
27)
kDisplays the phonebook 
search menu.
&Turns the key lock feature 
off. (page 17)
/Selects a character entry 
mode.
0Plays a message.
*1
OStops recording or 
playback.*1
lInserts a dialling pause.
WErases the selected item.
ASwitches display mode 
between single item and 
multiple items. (page 26)
4Allows you to make an 
intercom call.
*2
^Erases a number/character.
1Puts the call on mute.
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							Getting Started
13
Handset top menu icons
The following icons are shown when you 
press down on the centre of the joystick 
in standby mode.
*1 KX-TG8411
*2 KX-TG8421
Screen saver mode
The backlight goes dark when on a 
call or turns off completely after 1 
minute of inactivity if the handset is not 
on the base unit.
Activate the handset display again by:
– pushing the joystick left {} when on a call.
– pressing {ih} at all other times.
Turning the power 
on/off
Power on
Press {ih} for about 1 second.
Power off
Press {ih} for about 2 seconds.
Initial settings
Display language
You can select “English”, “”, or 
“”.
11 (centre of joystick) i N i 
M
2{V}/{^}: “Display Setup” i 
M
3{V}/{^}: “Language” i M
4{V}/{^}: Select your desired 
language. i M i {ih}
Note:
LIf you select a language you cannot 
read: {ih} i 1 i N i M 
i Push the joystick down 2 times. 
i M i Push the joystick down 5 
times. i M i {V}/{^}: Select 
your desired language. i M i 
{ih}
IconFeature
j[Caller List
K
						

							Getting Started
14
Dialling mode
If you cannot make calls, change this 
setting according to your telephone line 
service. The default setting is “Tone”.
“Tone”: For tone dial service.
“Pulse”: For rotary/pulse dial service.
11 (centre of joystick) i ! i 
M
2{V}/{^}: “Dial Mode” i M
3{V}/{^}: Select the desired setting. 
i M i {ih}
Date and time
1
1 (centre of joystick) i N i 
M
2{V}/{^}: “Time Settings” i 
M
3{V}/{^}: “Set Date/Time” i 
M
4Enter the current date, month, and 
year. i M
Example:15 July, 2009
{1}{5} {0}{7} {0}{9}
5Enter the current hour and minute. 
i M
Example:15:30
{1}{5} {3}{0}
6{ih}
Note:
LWhen you select Arabic as the display 
language, enter the current year, 
month, and date.
LTo correct a digit, push the joystick left 
or right to move the cursor to the digit, 
then make the correction.
LThe date and time may be incorrect 
after a power failure. In this case, set 
the date and time again.
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							Making/Answering Calls
15
Making calls
1Lift the handset and dial the phone 
number.
LTo correct a digit, press ^.
2{C}
3When you finish talking, press 
{ih} or place the handset on the 
base unit.
Using the speakerphone
1Dial the phone number and press 
{s}.
LSpeak alternately with the other 
party.
2When you finish talking, press 
{ih}.
Note:
LFor best performance, use the 
speakerphone in a quiet environment.
LTo switch back to the receiver, press 
{C}.
Adjusting the receiver or speaker 
volume
Push the joystick up or down repeatedly 
while talking.
Making a call using the redial list
The last 10 phone numbers dialled are 
stored in the redial list (each 24 digits 
max.).
1j (right soft key)
2{V}/{^}: Select the desired phone 
number.
3{C}/{s}
LIf {s} is pressed and the other 
party’s line is engaged, the unit 
automatically redials multiple 
times. While the handset is 
waiting to redial, the ringer indicator flashes. To cancel, 
press {ih}.
Editing/erasing/storing
1j (right soft key)
2{V}/{^}: Select the desired phone 
number. i 1
3Proceed with the desired operation.
■Editing a number before 
calling:
{V}/{^}: “Edit & Call” i 
M i Use the joystick to move 
the cursor. i Edit the number. 
i {C}
■Erasing a number:
{V}/{^}: Select “Erase” or 
“Erase All”. i M i
{V}/{^}: “Yes” i M i 
{ih}
■Storing a number to the 
phonebook:
{V}/{^}: “Add Phonebook” i 
M i To store the name, 
continue from step 3, “Adding 
entries”, page 18.
Note:
LWhen editing:
– To erase a number, place the cursor 
on the number, then press ^.
– To insert a number, place the cursor 
to the right of where you want to 
insert the number, then press the 
appropriate dial key.
Pause (for PBX/long distance service 
users)
A pause is sometimes required when 
making calls using a PBX or long 
distance service. When storing a calling 
card access number and/or PIN in the 
phonebook, a pause is also needed 
(page 20).
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							Making/Answering Calls
16
Example:If you need to dial the line 
access number “0” when making outside 
calls with a PBX:
1{0} i l
2Dial the phone number. i {C}
Note:
LA 3 second pause is inserted each 
time l is pressed. Repeat as 
needed to create longer pauses.
Answering calls
When a call is being received, the ringer 
indicator on the handset flashes.
1Lift the handset and press {C} or 
{s} when the unit rings.
LYou can also answer the call by 
pressing any dial key from {0} to 
{9}, {*}, or {#}. (Any key 
answer feature)
2When you finish talking, press 
{ih} or place the handset on the 
base unit.
Auto talk
You can answer calls simply by lifting the 
handset off the base unit. You do not 
need to press {C}. To turn this feature 
on, see page 22.
Adjusting the handset ringer volume
Push the joystick up or down repeatedly 
to select the desired volume while the 
handset is ringing for an incoming call.
Note:
LYou can also program the handset 
ringer volume beforehand (page 21).
Useful features during 
a call
Mute
While mute is turned on, you can hear 
the other party, but the other party 
cannot hear you.
1Press 1 during conversation.
L1 flashes.
2To return to the conversation, press 
1 again.
Recall/flash
{R/E} allows you to use the special 
features of your host PBX such as 
transferring an extension call, or 
accessing optional telephone services.
Note:
LTo change the recall/flash time, see 
page 22.
For call waiting or Call Waiting 
Caller ID service users
To use call waiting, you must first 
subscribe to the call waiting service of 
your service provider/telephone 
company.
This feature allows you to receive calls 
while you are already talking on the 
phone. If you receive a call while on the 
phone, you will hear a call waiting tone.
If you subscribe to both Caller ID and 
Call Waiting with Caller ID services, 
the 2nd caller’s information is displayed 
after you hear the call waiting tone on the 
handset.
1Press {R/E} to answer the 2nd call.
2To switch between calls, press 
{R/E}.
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							Making/Answering Calls
17
Note:
LPlease contact your service provider/
telephone company for details and 
availability of this service in your area.
Temporary tone dialling (for 
rotary/pulse service users)
You can temporarily switch the dialling 
mode to tone when you need to access 
touch-tone services (for example, 
telephone banking services).
1Make a call.
2Press {*} when prompted to enter 
your code or PIN, then press the 
appropriate dial keys.
Note:
LThe dialling mode will return to pulse 
when you hang up.
Handset voice enhancer
This feature clarifies the voice of the 
person you are talking to, producing a 
more natural-sounding voice that is 
easier to hear and understand.
1Press 1 during a call.
2{V}/{^}: “Voice Enhancer” i 
M
3{V}/{^}: Select “Off”, “High 
Tone”, or “Low Tone”. i M
Note:
LWhen this feature is turned on, 6 is 
displayed.
LDepending on the condition and 
quality of your telephone line, this 
feature may emphasise existing line 
noise. If it becomes difficult to hear, 
turn this feature off.
LThis feature is not available while 
using the speakerphone.
Recording a telephone 
conversation (KX-TG8421)
Important:
LBefore recording a conversation, you 
should inform the other party that the 
conversation is to be recorded.
1Press 1 during an outside call.
2{V}/{^}: “Record Call” i M
LA beep is heard and recording 
starts.
LA beep sounds every 15 seconds 
and can be heard by the other 
party.
3To stop recording, press O.
Note:
LTo listen to the recorded conversation, 
see page 33, 34.
Key lock
The handset can be locked so that no 
calls or settings can be made. Incoming 
calls can be answered, but all other 
functions are disabled while key lock is 
on.
To turn key lock on, press 1 (centre of 
joystick) for about 3 seconds.
L& is displayed.
LTo turn key lock off, press & (centre 
of joystick) for about 3 seconds.
Note:
LCalls to emergency numbers cannot 
be made until key lock is turned off.
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							Phonebook
18
Handset phonebook
The phonebook allows you to make calls 
without having to dial manually. You can 
add 200 names and phone numbers, 
assign each phonebook entry to the 
desired category.
Adding entries
1
n (left soft key) i 1
2{V}/{^}: “New Entry” i M
3Enter the party’s name (16 
characters max.). i M
LYou can change the character 
entry mode by pressing / 
(page 41).
4Enter the party’s phone number (24 
digits max.). i M
5{V}/{^}: Select the desired category. 
i M 2 times
LTo add other entries, repeat from 
step 3.
6{ih}
Categories
Categories can help you find entries in 
the phonebook quickly and easily. When 
adding an entry to the phonebook, you 
can assign it to the desired category. You 
can change the names of categories 
assigned for phonebook entries 
(“Friends”, “Family”, etc.) and then 
search for phonebook entries by 
category. Additional category features 
are available for Caller ID subscribers 
(page 30).
Changing category names
1n (left soft key) i 1
2{V}/{^}: “Category” i M
3{V}/{^}: Select the desired 
category. i M
4{V}/{^}: “Category Name” i 
M
5Edit the name (10 characters max.; 
page 41). i M i {ih}
Finding and calling a 
phonebook entry
Scrolling through all entries
1n (left soft key)
2{V}/{^}: Select the desired entry.
LYou can scroll through the 
phonebook entry by pushing and 
holding the joystick down or up.
3{C}
Searching by first character (using a 
dial key)
1n (left soft key)
LChange the character entry mode 
if necessary:
k i {V}/{^}: “Index 
Search” i M i
{V}/{^}: Select the character 
entry mode. i M
2Press the dial key ({0} to {9}) which 
contains the character you are 
searching for (page 41).
LPress the same dial key 
repeatedly to display the first 
entry corresponding to each 
character located on that dial key.
LIf there is no entry corresponding 
to the character you selected, the 
next entry is displayed.
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							Phonebook
19
3{V}/{^}: Scroll through the 
phonebook if necessary.
4{C}
Searching by category
1n (left soft key) i k
2{V}/{^}: “Category Search” i 
M
3{V}/{^}: Select the desired 
category. i M
LIf you select “All”, the unit ends 
the category search.
4{V}/{^}: Scroll through the 
phonebook if necessary.
5{C}
Editing entries
1
Find the desired entry (page 18). 
i 1
2{V}/{^}: “Edit” i M
3Edit the name if necessary (16 
characters max.; page 41). i M
4Edit the phone number if necessary 
(24 digits max.). i M
5{V}/{^}: Select the desired category. 
i M 2 times i {ih}
Erasing entries
Erasing an entry
1Find the desired entry (page 18). 
i 1
2{V}/{^}: “Erase” i M
3{V}/{^}: “Yes” i M i {ih}
Erasing all entries
1n (left soft key) i 1
2{V}/{^}: “Erase All” i M
3{V}/{^}: “Yes” i M
4{V}/{^}: “Yes” i M i {ih}
Speed dial
Assigning an entry in the phonebook 
to a speed dial key
Dial keys {1} to {9} can each be used as 
a speed dial key, allowing you to dial a 
number from the phonebook by simply 
pressing a dial key.
1Find the desired entry (page 18). 
i 1
2{V}/{^}: “Speed Dial” i M
3{V}/{^}: Select the desired dial key 
number. i M
LWhere a dial key is already being 
used for speed dialling, “Q” is 
displayed next to the dial key 
number. If you select this dial key, 
you can overwrite the previous 
assignment.
4M i {ih}
Making a call using a speed dial key
1Press and hold the desired speed 
dial key ({1} to {9}).
LYou can view other speed dial 
assignments by pushing the 
joystick down or up.
2{C}
Cancelling a speed dial assignment
1Press and hold the desired speed 
dial key ({1} to {9}). i 1 i 
M
2{V}/{^}: “Yes” i M i {ih}
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							Phonebook
20
Chain dial
This feature allows you to dial phone 
numbers in the phonebook while you are 
on a call. This feature can be used, for 
example, to dial a calling card access 
number or bank account PIN that you 
have stored in the phonebook, without 
having to dial manually.
1During an outside call, press 1.
2{V}/{^}: “Phonebook” i M
3{V}/{^}: Select the desired entry.
4Press M to dial the number.
Note:
LWhen storing a calling card access 
number and your PIN in the 
phonebook as one phonebook entry, 
press l to add pauses after the 
number and PIN as necessary (page 
15).
LIf you have rotary/pulse service, you 
need to press {*} before pressing 
1 in step 1 to change the dialling 
mode temporarily to tone. When 
adding entries to the phonebook, we 
recommend adding {*} to the 
beginning of phone numbers you wish 
to chain dial (page 18).
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