Panasonic Kx Tg8411 Operating Instructions Manual

							Caller ID Service
31
Caller list
Important:
LMake sure the unit’s date and time 
setting is correct (page 14).
Viewing the caller list and 
calling back
1
1 (centre of joystick) i j i 
M
2Push the joystick down to search 
from the most recent call, or push 
the joystick up to search from the 
oldest call.
LYou can see the detailed 
information about the caller by 
pressing A when in multiple 
display mode.
3To call back, press {C}.
To exit, press {ih}.
Note:
LIf the entry has already been viewed 
or answered, “Q” is displayed.
LTo erase the item, press W. i 
{V}/{^}: “Yes” i M
LIf the call matches an entry in the call 
barred list, the number is logged with 
7 (page 27).
LIf you do not want to dial the area 
codes when making calls from the 
caller list, you can store the area 
codes which you want the unit to 
delete automatically (page 26).
Editing a caller’s phone 
number before calling back
1
1 (centre of joystick) i j i 
M
2{V}/{^}: Select the desired entry. 
i 1
3{V}/{^}: “Edit & Call” i M
4Edit the number.
LPress dial key ({0} to {9}) to add, 
^ to delete.
5{C}
Erasing caller information
1
1 (centre of joystick) i j i 
M
2{V}/{^}: Select the desired entry. 
i 1
3{V}/{^}: Select “Erase” or “Erase 
All”. i M
4{V}/{^}: “Yes” i M i {ih}
Storing caller information to 
the phonebook
1
1 (centre of joystick) i j i 
M
2{V}/{^}: Select the desired entry. 
i 1
3{V}/{^}: “Add Phonebook” i 
M
4To store the name, continue from 
step 3, “Adding entries”, page 18.
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							Answering System
32
Answering system
The answering system can answer and 
record calls for you when you are 
unavailable to answer the phone. You 
can also record phone conversations 
(page 17).
You can also set the unit to play a 
greeting message but not to record 
caller messages by selecting 
“Greeting Only” as the recording 
time setting (page 37).
Important:
LWhen callers leave messages, the 
unit records the day and time of each 
message. Make sure the date and 
time have been set correctly (page 
14).
LAnswering system announcements 
are in English only.
Memory capacity
The total recording capacity (including 
your greeting message and recorded 
conversations) is about 40 minutes. A 
maximum of 64 messages can be 
recorded.
Note:
LIf message memory becomes full:
–“Messages Full” is shown on the 
handset display.
– The answer on indicator on the 
base unit flashes rapidly when the 
answering system is turned on.
LWhen the message memory becomes 
full:
– If you use the pre-recorded greeting 
message, the unit automatically 
switches to another pre-recorded 
greeting message asking callers to 
call again later.– If you recorded your own greeting 
message, the same message is still 
announced to callers even though 
their messages are not recorded.
Turning the answering 
system on/off
The answering system is preset to on.
Press {s} to turn on/off the answering 
system.
LWhen the answering system is turned 
on, the answer on indicator lights up.
11 (centre of joystick) i I i 
M
2{V}/{^}: Select “Answer On” or 
“Answer Off”. i M i 
{ih}
Note:
LWhen the answering system is turned 
on, u is displayed next to the battery 
icon.
Call screening
While a caller is leaving a message, you 
can listen to the call through the 
handset’s speaker. To adjust the 
speaker volume, push the joystick up or 
down repeatedly. You can answer the 
call by pressing {C} on the handset. 
The default setting is “On”.
11 (centre of joystick) i I i 
M
2{V}/{^}: “Settings” i M
3{V}/{^}: “Call Screening” i 
M Available for:
KX-TG8421
Base unit
Handset
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							Answering System
33
4{V}/{^}: Select the desired setting. 
i M i {ih}
Greeting message
When the unit answers a call, a greeting 
message is played to callers.
You can use either:
– your own greeting message
– a pre-recorded greeting message
Recording your greeting 
message
You can record your own greeting 
message (2 minutes max.).
11 (centre of joystick) i I i 
M
2{V}/{^}: “Greeting” i M
3{V}/{^}: “Start REC” i M
4{V}/{^}: “Yes” i M
5Hold the handset about 20 cm away 
and speak clearly into the 
microphone.
6Press O to stop recording.
7{ih}
Using a pre-recorded greeting 
message
The unit provides 2 pre-recorded 
greeting messages:
– If you erase or do not record your own 
greeting message, the unit plays a 
pre-recorded greeting asking callers 
to leave a message.
– If the message recording time (page 
37) is set to “Greeting Only”, 
callers’ messages are not recorded 
and the unit plays a different pre-
recorded greeting message asking 
callers to call again.
Erasing your greeting message 
(Resetting to a pre-recorded greeting 
message)
If you want to use a pre-recorded 
greeting message once you record your 
own greeting message, you need to 
erase your own greeting message.
11 (centre of joystick) i I i 
M
2{V}/{^}: “Greeting” i M
3{V}/{^}: “Default” i M 2 
times
4{ih}
Playing back the greeting 
message
1
1 (centre of joystick) i I i 
M
2{V}/{^}: “Greeting” i M
3{V}/{^}: “Play Greeting” i 
M
4{ih}
Listening to messages 
using the base unit
When new messages have been 
recorded, {6} on the base unit flashes.
Press {6}.
LIf new messages have been recorded, 
the base unit plays back new 
messages.
LIf there are no new messages, the 
base unit plays back all messages.
Note:
LWhen the answer on indicator on the 
base unit flashes rapidly, the message 
memory is full (“Memory capacity”, 
page 32).
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							Answering System
34
Operating the answering 
system during playback
*1 If pressed within the first 5 seconds of 
a message, the previous message is 
played.
Erasing all messages
Press {4} 2 times while the unit is not in 
use.
Listening to messages 
using the handset
When new messages have been 
recorded, u is displayed on the 
handset with the total number of new 
messages.
11 (centre of joystick) i I i 
M
2{V}/{^}: Select “Play New Msg.” 
or “Play All Msg.”. i M
3When finished, press {ih}.
Note:
LTo switch to the receiver, press {C}.
LIf “Messages Full” is shown on the 
display, u and the total number of 
new messages are not displayed.
Listening to messages from 
the message list
You can select the item to play back.
11 (centre of joystick) i I i 
M
2{V}/{^}: “Message List” i M
3{V}/{^}: Select the desired item from 
the message list. i 0
LYou can erase the selected 
message as follows:
W i {V}/{^}: “Yes” i M
4When finished, press {ih}.
Note:
LIf the item has already been heard, 
“Q” is displayed.
L“Message” is displayed in the 
message list for any recorded 
conversations or if the unit cannot 
receive caller information.
Operating the answering 
system
1 (centre of joystick) i I i M
KeyOperation
{^} or {V}Adjust the speaker 
volume
{7}Repeat message
*1
{8}Skip message
{■}Stop playback
{4}Erase currently playing 
message
KeyOperation
{^} or {V}
(joystick)Adjust the receiver or 
speaker volume
(during playback)
{1} or {}
(joystick)Skip message
(during playback)*3
{3}Enter the “Settings” 
menu
{4}Play new messages
{5}Play all messages
{6}Play greeting message
{7}{6}Record greeting 
message
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							Answering System
35
Calling back (Caller ID 
subscribers only)
If caller information is received for the 
call, you can call the caller back while 
listening to a message.
1Press 1 during playback.
2{V}/{^}: “Call Back” i M
Editing the number before calling 
back
1Press 1 during playback.
2{V}/{^}: “Edit & Call” i M
3Edit the number. i {C} 
Erasing all messages
1
1 (centre of joystick) i I i 
M
2{V}/{^}: “Erase All Msg.” i 
M
3{V}/{^}: “Yes” i M i {ih}
Remote operation
Using a touch-tone phone, you can call 
your phone number from outside and 
access the unit to listen to messages or 
change answering system settings. The 
unit’s voice guidance prompts you to 
press certain dial keys to perform 
different operations.
Remote access code
A 3-digit remote access code must be 
entered when operating the answering 
system remotely. This code prevents 
unauthorised parties from listening to 
your messages remotely.
Important:
LIn order to operate the answering 
system remotely, you must first set a 
remote access code.
11 (centre of joystick) i I i 
M
2{V}/{^}: “Settings” i M
3{V}/{^}: “Remote Code” i M
4To turn on remote operation, enter 
the desired 3-digit remote access 
code.
LTo turn off remote operation, 
press {*}.
5M i {ih} {8}Turn answering system 
on
{9} or 
OStop recording
Stop playback
{0}Turn answering system 
off
{*}{4}
*4Erase currently playing 
message 
{*}{5}Erase all messages
{*}{6}Erase greeting 
message
*5
*1 If pressed within the first 5 
seconds of a message, the 
previous message is played.
*2 When you play a message from 
the message list, the currently 
playing message is played back 
from the beginning.
*3 When you play a message from 
the message list, the unit stops 
message playback and the 
display goes back to the message 
list.
*4 You can also erase as follows:
W i {V}/{^}: “Yes” i M
*5 Unit resets to a pre-recorded 
greeting message.
KeyOperation
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							Answering System
36
Using the answering system 
remotely
1
Dial your phone number from a 
touch-tone phone.
2After the greeting message starts, 
enter your remote access code.
LThe unit announces the number of 
new messages.
3Follow the voice guidance prompts 
as necessary or control the unit 
using remote commands (page 36).
4When finished, hang up.
Note:
LYou can also leave a message just as 
any outside caller can. After the 
greeting message starts, press {*} to 
skip the greeting message and record 
your message after the beep.
Voice guidance
During remote operation, the unit’s voice 
guidance starts and prompts you to 
press {1} to perform a specific 
operation, or press {2} to listen to more 
available operations.
Remote commands
You can press dial keys to access 
certain answering system functions 
without waiting for the voice guidance to 
prompt you.
Turning on the answering 
system remotely
If the answering system is off, you can 
turn it on remotely.
1Dial your phone number from a 
touch-tone phone.
2Let the phone ring 15 times.
LA long beep is heard.
3Enter your remote access code 
within 10 seconds after the long 
beep.
LThe greeting message is played 
back.
LYou can either hang up, or enter 
your remote access code again 
and begin remote operation (page 
35).
KeyOperation
{1}Repeat message
(during playback)
*1
{2}Skip message
(during playback)
{4}Play new messages
{5}Play all messages
{6}Play greeting message
{7}Record greeting message
{9}Stop recording
Stop playback
{0}Turn answering system off
{*}{4}Erase currently playing 
message
{*}{5}Erase all messages
{*}{6}Erase greeting message 
(during greeting message 
playback)
*2
{*}{#}End remote operation
(or hang up)
*1 If pressed within the first 5 
seconds of a message, the 
previous message is played.
*2 Unit resets to a pre-recorded 
greeting message.
KeyOperation
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							Answering System
37
Answering system 
settings
Number of rings before the 
unit answers a call
You can change the number of times the 
phone rings “Number of Rings” 
before the unit answers a call. You can 
select 2 to 7 rings, or “Auto”.
The default setting is “4 Rings”.
“Auto”: The unit’s answering system 
answers at the end of the 2nd ring when 
new messages have been recorded, or 
at the end of the 5th ring when there are 
no new messages. If you call your phone 
from outside to listen to new messages 
(page 36), you know that there are no 
new messages when the phone rings for 
the 3rd time. You can then hang up 
without being charged for the call.
11 (centre of joystick) i I i 
M
2{V}/{^}: “Settings” i M
3{V}/{^}: “Number of Rings” i 
M
4{V}/{^}: Select the desired setting. 
i M i {ih}
For voice mail service subscribers
To receive voice mail and use answering 
system properly, please note the 
following:
LTo use the voice mail service (page 
39) provided by your service provider/
telephone company rather than the 
unit’s answering system, turn off the 
answering system (page 32).
LTo use this unit’s answering system 
rather than the voice mail service 
provided by your service provider/
telephone company, please contact 
your service provider/telephone company to deactivate your voice mail 
service.
If your service provider/telephone 
company cannot do this:
– Set this unit’s “Number of 
Rings” setting so that this unit’s 
answering system answers calls 
before the voice mail service of your 
service provider/telephone 
company does. It is necessary to 
check the number of rings required 
to activate the voice mail service 
provided by your service provider/
telephone company before 
changing this setting.
– Change the number of rings of the 
voice mail service so that the 
answering system can answer the 
call first. To do so, contact your 
service provider/telephone 
company.
Caller’s recording time
You can change the maximum message 
recording time allotted to each caller. 
You can also select “Greeting Only” 
which sets the unit to greet callers but 
not record messages. The default 
setting is “3 Minutes”.
11 (centre of joystick) i I i 
M
2{V}/{^}: “Settings” i M
3{V}/{^}: “Recording Time” i 
M
4{V}/{^}: Select the desired setting. 
i M i {ih}
Note:
LWhen you select “Greeting Only”:
– If you do not record your own 
message, the unit will play the pre-
recorded greeting-only message 
asking callers to call again later.
– If you use your own message, 
record the greeting-only message 
TG8411_8421BX(e).book  Page 37  Tuesday, May 12, 2009  11:52 AM 
						

							Answering System
38
asking callers to call again later 
(page 33).
TG8411_8421BX(e).book  Page 38  Tuesday, May 12, 2009  11:52 AM 
						

							Voice Mail Service
39
Voice mail service
Voice mail is an automatic answering 
service offered by your service provider/
telephone company. After you subscribe 
to this service, your service provider/
telephone company’s voice mail system 
answers calls for you when you are 
unavailable to answer the phone or 
when your line is busy. Messages are 
recorded by your service provider/
telephone company, not your telephone.
When you have new messages, 6 is 
displayed on the handset if message 
indication service is available. Please 
contact your service provider/telephone 
company for details of this service.
Important:
LIf 6 still remains on the display even 
after you have listened to new 
messages, turn it off by pressing and 
holding {#} for 2 seconds.
LTo use the voice mail service provided 
by your service provider/telephone 
company rather than the unit’s 
answering system, turn off the 
answering system (page 32). For 
details, see page 37. (KX-TG8421)
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							Locator
40
Handset locator
You can locate a misplaced handset by 
pressing {x} on the base unit.
LThe handset beeps for 1 minute.
To stop paging, press it again or {ih} 
on the handset.
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