Panasonic Kx Tg8231 Operating Instructions Manual

							Answering System
For assistance, please visit http://www.panasonic.com/help31
Recording your greeting message
You can record your own greeting message 
(2 minutes and 30 seconds max.).
1{MENU} (center of joystick) i I 
i {SELECT}
2{V}/{^}: “Record greeting” i 
{SELECT}
3Hold the handset about 20 cm (8 
inches) away and speak clearly into 
the microphone.
4To stop recording, press {STOP}.
5{OFF}
Using a pre-recorded 
greeting message
If you erase or do not record your own 
greeting message, the unit plays a pre-
recorded greeting message for callers 
and asks them to leave messages. 
Playing back the greeting 
message
1
{MENU} (center of joystick) i I 
i {SELECT}
2{V}/{^}: “Play greeting” i 
{SELECT} i {OFF}
Note:
LYou can erase your own greeting message 
by pressing 
{ERASE} during playback.
Erasing your greeting message
If you erase your own greeting 
message, the unit will play a pre-
recorded greeting message for callers.
1{MENU} (center of joystick) i I 
i {SELECT}
2{V}/{^}: “Erase message” i 
{SELECT}
3{V}/{^}: “Erase greeting” i 
{SELECT}
4{V}/{^}: “Yes” i {SELECT} i 
{OFF}
Listening to messages 
using the base unit
When new messages have been 
recorded, the Message indicator on the 
base unit flashes.
Press {6} (Message).
LIf new messages have been 
recorded, the base unit plays back 
new messages.
LIf there are no new messages, the 
base unit plays back all messages.
Note:
LWhen the Message indicator on the 
base unit flashes rapidly, the 
message memory is full (“Memory 
capacity”, page 30).
Operating the answering system
*1 If pressed within the first 5 seconds 
of a message, the previous 
message is played.
Erasing all messages
Press {4} (ERASE) 2 times while the 
unit is not being used.
KeyOperation
{^} or {V}Adjust the speaker 
volume 
(during playback)
{7}Repeat message 
(during playback)
*1
{8}Skip message
(during playback)
{■} (STOP) Stop playback
{4} 
(ERASE)Erase currently 
playing message
TG8231_8232.book  Page 31  Thursday, July 19, 2007  3:22 PM 
						

							Answering System
32For assistance, please visit http://www.panasonic.com/help
Listening to messages 
using the handset
When new messages have been 
recorded, “New message” is displayed.
1{MENU} (center of joystick) i I 
i {SELECT}
2{V}/{^}: “Play new msg.” or “Play 
all msg.” i {SELECT}
3When finished, press {OFF}.
Note:
LTo switch to the receiver, press {C}.
Calling back (Caller ID subscribers 
only)
If caller information was received for the 
call, you can call the caller back while 
listening to a message.
1Press {MENU} during playback.
2{V}/{^}: “Edit & Call” i 
{SELECT}
LPress {EDIT} repeatedly until the 
phone number is shown in the 
desired format.
3{CALL}
Erasing all messages
1{MENU} (center of joystick) i I 
i {SELECT}
2{V}/{^}: “Erase message” i 
{SELECT}
3{V}/{^}: “Erase all” i 
{SELECT}
4{V}{^}: “Yes” i {SELECT} i 
{OFF}
Operating the answering 
system
You can also operate the answering 
system by pressing dial keys on the 
handset. 
To use the following commands:
{MENU} (center of joystick) i I i 
{SELECT}
KeyOperation
Pushing the 
joystick up 
or downAdjust the receiver/
speaker volume 
(during playback)
{1} or push 
the joystick 
leftRepeat message 
(during playback)
*1
{2} or push 
the joystick 
rightSkip message 
(during playback)
{3}Enter the “Settings” 
menu
{4}Play new messages
{5}Play all messages
{6}Play greeting message
{7}{6}Record greeting 
message
{8}Turn answering system 
on
{9}Stop (recording, 
playback)
{0}Turn answering system 
off
{*}{4}
*2Erase currently playing 
message 
{*}{5}Erase all messages
{*}{6}Erase greeting 
message
TG8231_8232.book  Page 32  Thursday, July 19, 2007  3:22 PM 
						

							Answering System
For assistance, please visit http://www.panasonic.com/help33
*1 If pressed within the first 5 seconds 
of a message, the previous 
message is played.
*2 You can also erase as follows:
{ERASE} i {V}/{^}: “Yes” i 
{SELECT}
Remote operation
Using a touch-tone phone, you can call 
your phone number from outside and 
access the unit to listen to messages or 
change answering system settings. The 
unit’s voice guidance will prompt you to 
press certain dial keys to perform 
different operations.
Important:
LIn order to operate the answering 
system remotely, you must first set a 
remote access code (page 34). This 
code must be entered each time you 
operate the answering system 
remotely.
Using the answering system 
remotely
1
Dial your phone number from a 
touch-tone phone.
2After the greeting message starts, 
enter your remote access code 
(page 34).
LThe unit announces the number of 
new messages.
LThe voice guidance informs you of 
the available commands. The 
announcements are different 
depending on the voice guidance 
language setting (page 15).
3Control the unit using remote 
commands (page 34).
4When finished, hang up.
Voice guidance
When the English voice guidance is 
selected
During remote operation, the unit’s 
voice guidance starts and prompts you 
to press {1} to perform a specific 
operation, or press {2} to listen to more 
available operations. Operations are 
presented by voice guidance in the 
following order:
– Play back all messages
– Play back new messages
– Record a message
– Erase all messages
– Record a greeting message
Note:
LIf you do not press any dial keys 
within 10 seconds after a voice 
guidance prompt, the unit 
disconnects your call.
When the Spanish voice guidance is 
selected
To start the voice guidance, press {9}. 
The voice guidance announces the 
available remote commands (page 34). 
See the Spanish Quick Guide for 
details.
Note:
LIf you do not press any dial keys 
within 10 seconds after a voice 
guidance prompt, the unit 
disconnects your call.
Remote commands
You can press dial keys to access 
certain answering system functions 
without waiting for the voice guidance to 
prompt you.
TG8231_8232.book  Page 33  Thursday, July 19, 2007  3:22 PM 
						

							Answering System
34For assistance, please visit http://www.panasonic.com/help
*1 If pressed within the first 5 seconds 
of a message, the previous 
message is played.
*2 For English voice guidance only
LTo resume operation, enter a 
remote command within 3 
seconds, or the voice guidance 
starts.
*3 For Spanish voice guidance only
Turning on the answering 
system remotely
If the answering system is off, you can 
turn it on remotely.
1Dial your phone number from a 
touch-tone phone. 
2Let the phone ring 15 times.
LA long beep will be heard.
3Enter your remote access code 
within 10 seconds after the long 
beep.
LThe greeting message is played 
back.
LYou can hang up, or enter your 
remote access code again and 
begin remote operation (page 33).
Skipping the greeting 
message to leave a message
You can leave a message just as any 
outside caller can. Call your phone 
number. When the answering system 
picks up, press {*} to skip the greeting 
message and record your message 
after the beep.
Answering system 
settings
Remote access code
A 3-digit remote access code must be 
entered when operating the answering 
system remotely. This code prevents 
unauthorized parties from listening to 
your messages remotely. The default 
setting is “111”.
1{MENU} (center of joystick) i I 
i {SELECT}
2{V}/{^}: “Settings” i {SELECT}
3{V}/{^}: “Remote code” i 
{SELECT}
4Enter the desired 3-digit remote 
access code. i {SAVE} i 
{OFF}
KeyOperation
{1}Repeat message 
(during playback)
*1
{2}Skip message (during 
playback)
{4}Play new messages
{5}Play all messages
{6}Play greeting message
{7}Record greeting 
message
{9}Stop recording 
Stop playback
*2
Start voice guidance*3
{0}Turn answering system 
off
{*}{4}Erase currently playing 
message 
{*}{5}Erase all messages
{*}{6}Erase greeting 
message (during 
greeting message 
playback)
{*}{#}End remote operation 
(or hang up)
TG8231_8232.book  Page 34  Thursday, July 19, 2007  3:22 PM 
						

							Answering System
For assistance, please visit http://www.panasonic.com/help35
Ring count
You can change the number of times 
the phone rings before the unit answers 
calls. You can select 2 to 7 rings, or 
“Toll saver”.
The default setting is “4 rings”.
“Toll saver”: The unit’s answering 
system answers at the end of 2nd ring 
when new messages have been 
recorded, or at the end of 4th ring when 
there are no new messages. If you call 
your phone from outside to listen to new 
messages (page 33), you will know that 
there are no new messages when the 
phone rings for the 3rd time. You can 
then hang up without being charged for 
the call.
1{MENU} (center of joystick) i I 
i {SELECT}
2{V}/{^}: “Settings” i {SELECT}
3{V}/{^}: “Ring count” i 
{SELECT}
4{V}/{^}: Select the desired setting. 
5{SAVE} i {OFF}
For Voice Mail service subscribers
If you subscribe to a flat-rate service 
package that includes Caller ID, Call 
Waiting, Voice Mail, and unlimited local/
regional/long distance calls, please 
note the following:
LTo use the Voice Mail service 
provided by your service provider/
telephone company rather than the 
unit’s answering system, turn off the 
answering system (page 30).
LTo use this unit’s answering system 
rather than the Voice Mail service 
provided by your service provider/
telephone company, please contact 
your service provider/telephone 
company to deactivate your Voice 
Mail service.If your service provider/telephone 
company cannot do this:
– Set this unit’s “Ring count” setting 
so that this unit’s answering system 
answers calls before the Voice Mail 
service of your service provider/
telephone company does. It is 
necessary to check the ring count 
required to activate the Voice Mail 
service provided by your service 
provider/telephone company before 
changing this setting.
– Change the ring count of the Voice 
Mail service so that the answering 
system can answer the call first. To 
do so, consult your service 
provider/telephone company.
Caller’s recording time
You can change the maximum 
message recording time allotted to 
each caller. The default setting is 
“3 min”.
1{MENU} (center of joystick) i I 
i {SELECT}
2{V}/{^}: “Settings” i {SELECT}
3{V}/{^}: “Recording time” i 
{SELECT}
4{V}/{^}: Select the desired setting. 
5{SAVE} i {OFF}
Call screening
You can set the call screening feature 
“On” or “Off”. For details, see page 30. 
The default setting is “On”.
1{MENU} (center of joystick) i I 
i {SELECT}
2{V}/{^}: “Settings” i {SELECT}
3{V}/{^}: “Call screening” i 
{SELECT}
4{V}/{^}: Select the desired setting. 
5{SAVE} i {OFF}
TG8231_8232.book  Page 35  Thursday, July 19, 2007  3:22 PM 
						

							Voice Mail Service
36For assistance, please visit http://www.panasonic.com/help
Using Voice Mail 
service
Voice Mail is an automatic answering 
service offered by your service provider/
telephone company. After you 
subscribe to this service, the service 
provider/telephone company’s Voice 
Mail system will answer calls for you 
when you are unavailable to answer the 
phone or when your line is busy. 
Messages are recorded by the service 
provider/telephone company, not your 
telephone.
Important:
LTo use the Voice Mail service 
provided by your service provider/
telephone company rather than the 
unit’s answering system, turn off the 
answering system (page 30). For 
details, see page 35.
Voice Mail message indication
When you have new messages, “New 
Voice Mail” is displayed on the 
handset.
LIn order to listen to your Voice Mail 
messages, you must dial your service 
provider/telephone company’s Voice 
Mail access number.
Note:
LIf the handset still indicates there are 
new messages even after you have 
listened to new messages, turn it off 
by pressing and holding {CLEAR} 
until the handset beeps.
LThe indication of “New Voice Mail” 
may not display properly depending 
on availability of your service 
provider/telephone company. Please 
contact your service provider/
telephone company for details.
TG8231_8232.book  Page 36  Thursday, July 19, 2007  3:22 PM 
						

							Multi-unit Operation
For assistance, please visit http://www.panasonic.com/help37
Operating additional 
handsets
Additional handsets
Up to 6 handsets can be registered to 
the base unit. 
Important:
LSee page 4 for information on the 
available model. 
LAdditional handsets will give you the 
freedom to, for example, have an 
intercom call with another handset 
while a third handset is on an outside 
call.
Intercom
Intercom calls can be made between 
handsets.
Note: 
LIf you receive an outside call while 
talking on the intercom, you hear 2 
tones. To answer the call, press 
{OFF}, then press {C}.
LWhen paging a unit for an intercom 
call, the paged unit beeps for 1 
minute.
Making an intercom call
1
{INTERCOM}
2Select the handset you want to page 
by pressing the desired handset 
number ({1} – {6}).
LTo stop paging, press {OFF}.
3When you finish talking, press 
{OFF}.
Answering an intercom call
1
Press {C} or {s} to answer the 
page.
2When you finish talking, press 
{OFF}.
Handset locator
You can locate a misplaced handset by 
paging it.
1Base unit:
{x} (LOCATOR)
LThe handset beeps for 1 minute.
2To stop paging:
Base unit:
Press {x} (LOCATOR).
Handset:
Press {OFF}.
Transferring calls 
between handsets, 
conference calls
Outside calls can be transferred 
between 2 handsets. 2 handsets can 
have a conference call with an outside 
party.
1During an outside call, press 
{TRANSFER} to put the call on hold.
2Select the handset you want to 
transfer to by pressing the desired 
handset number ({1} – {6}).
3Wait for the paged party to answer.
LIf the paged party does not answer, 
press {C} to return to the outside 
call.
4To complete the transfer: 
Press {OFF}.
LThe outside call is being routed to 
the handset.
TG8231_8232.book  Page 37  Thursday, July 19, 2007  3:22 PM 
						

							Multi-unit Operation
38For assistance, please visit http://www.panasonic.com/help
To establish a conference call: 
Press {CONF}.
LTo leave the conference, press 
{OFF}. The other parties can 
continue the conversation.
Answering transferred calls
Press {C} to answer the page.
LAfter the paging party disconnects, 
you can talk to the outside caller.
Transferring a call without speaking 
to the other handset user 
1During an outside call, press 
{TRANSFER}. i Press the 
desired handset number.
Lk flashes to indicate the outside 
call is on hold.
2{OFF}
LThe outside call rings at the other 
handset.
Note:
LIf the other handset user does not 
answer the call within 1 minute, the 
call will ring at your handset again.
Registering a handset 
to a base unit
The supplied handset and base unit are 
pre-registered. If for some reason the 
handset is not registered to the base 
unit (for example, w flashes even when 
the handset is near the base unit), 
register the handset.
1{MENU} (center of joystick) i * 
i {SELECT}
2{V}/{^}: “Registration” i 
{SELECT}
3{V}/{^}: “HS registration” i 
{SELECT}
4Base unit:Press and hold {x} (LOCATOR) for 
about 5 seconds, until the 
registration tone sounds.
LIf all registered handsets start 
ringing, press {x} (LOCATOR) to 
stop, then repeat this step.
LAfter pressing {x} (LOCATOR), 
the rest of this procedure must be 
completed within 1 minute and 30 
seconds.
5Handset:
Press {OK}, then wait until a long 
beep sounds and w stops flashing.
LWhen the handset has been 
registered successfully, w will stop 
flashing. If the key tone is turned 
on (page 28), a confirmation tone 
will be heard.
Deregistering a handset
A handset can cancel its own 
registration (or the registration of 
another handset) that is stored in the 
base unit. This will allow the handset to 
end its wireless connection with the 
system.
1{MENU} (center of joystick) i * 
i {SELECT}
2{V}/{^}: “Registration” i 
{SELECT}
3{V}/{^}: “Deregistration” i 
{SELECT}
4{3}{3}{5} i {OK}
LThe numbers of all handsets 
registered to the base unit are 
displayed.
5Select the handset(s) you want to 
cancel, by pressing the desired 
handset number ({1} – {6}). i 
{OK}
LThe selected handset number(s) 
flashes.
TG8231_8232.book  Page 38  Thursday, July 19, 2007  3:22 PM 
						

							Multi-unit Operation
For assistance, please visit http://www.panasonic.com/help39
LTo cancel a selected handset 
number, press the number again. 
The number stops flashing.
6{V}/{^}: “Yes” i {SELECT}
LA long beep will sound as each 
handset number disappears.
7After “Deregistered” is displayed, 
press {OFF}.
TG8231_8232.book  Page 39  Thursday, July 19, 2007  3:22 PM 
						

							Useful Information
40For assistance, please visit http://www.panasonic.com/help
Belt clip
You can hang the handset on your belt 
or pocket using the supplied belt clip.
To attach the belt clip
To remove the belt clip
Headset (optional)
Connecting a headset to the handset 
allows hands-free phone 
conversations. We recommend using 
the Panasonic headset noted on page 
4.
LHeadset shown is KX-TCA86.
TG8231_8232.book  Page 40  Thursday, July 19, 2007  3:22 PM