Panasonic Kx Tg4731 Operating Instructions Manual

							Registering a unit
Operating additional units
Additional handsets
U
p to 6 handsets can be registered to the
base unit.
Important:
R See page 6 for information on the available
model. Registering a handset to the
b
 ase unit
The supplied handset and base unit are
pre-registered. If for some reason the handset
is not registered to the base unit, re-register
the handset.
1 Handset:
MMENU N#130
2 Base unit:
Press and hold  MLOCATOR N for about 5
seconds until the registration tone sounds.
R If all registered handsets start ringing,
press  MLOCATOR N again to stop, then
repeat this step.
R The next step must be completed
within 90 seconds.
3 Handset:
Press  MOK N, then wait until a long beep
sounds.
Note:
R While registering,  “Base in
registering ” is displayed on all
registered handsets.
R When you purchase an additional handset,
refer to the additional handset’s installation
manual for registration. Deregistering a handset
A

 handset can cancel its own registration to
the base unit, or other handsets registered to
the same base unit. This allows the handset to
end its wireless connection with the system. 1
MM
ENU N#131
R All handsets registered to the base unit
are displayed.
2 Mb N: Select the handset you want to
cancel.  a M SELECT N
3 Mb N:  “Yes ” a  M SELECT N
4 MOFF N
For assistance, please visit http://www.panasonic.com/help 31 Programming
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							Using Caller ID service
I mportant:
R This unit is Caller ID compatible. To use
Caller ID features, you must subscribe to a
Caller ID service. Contact your service
provider/telephone company for details. Caller ID features
W

hen an outside call is being received, the
callers name and phone number are displayed.
Caller information for the last 50 callers is
logged in the caller list from the most recent
call to the oldest.
R If the unit cannot receive caller information,
the following is displayed:
–“Out of area ”: The caller dials from
an area which does not provide a Caller
ID service.
– “Private caller ”: The caller
requests not to send caller information.
– “Long distance ”: The caller makes a
long distance call.
R If the unit is connected to a PBX system,
caller information may not be properly
received. Contact your PBX supplier. Missed calls
I

f a call is not answered, the unit treats it as a
missed call. The display shows  “Missed
call ”.
Note:
R Even when there are unviewed missed
calls,  “Missed call ” disappears from the
standby display if the following operation is
performed by one of the units:
– A handset is replaced on the base unit or charger.
– Pressing  MOFF N on a handset. Phonebook name display
W

hen caller information is received and it
matches a phone number stored in the
phonebook, the stored name in the
phonebook is displayed and logged in the
caller list. Talking Caller ID
Handset / Base unit
T

his feature lets you know who is calling
without looking at the display.
To use this feature, you must:
– subscribe to a Caller ID service of your service provider/telephone company.
– turn this feature on (page 26).
When caller information is received, the
handsets and base unit announce the caller’s
name or phone number received from your
service provider/telephone company following
every ring.
The unit announces in English only.
R Name pronunciation may vary. This feature
may not pronounce all names correctly.
R Caller ID service has a limit of how many
characters can be displayed. If the caller’s
name is too long:
– the handset may not be able to display
or announce the entire name.
– the base unit may not be able to announce the entire name.
R The announcement is heard at the same
level as the ringer volume (page 18, 26).
R If you turn on the answering system and set
the number of rings  “2 rings ” (page 
39), the unit does not announce the caller
information. If  “Toll saver ” is selected
and there is a new message, the unit does
not announce the caller information.
R When you receive a call while on the
phone, the 2nd caller’s name is not
announced even if you subscribe to both
Caller ID and Call Waiting with Caller ID
services. Phonebook name announcement
W

hen caller information is received and it
matches a phone number stored in the
phonebook, the stored name in the
phonebook is announced. Ringer ID
T
 his feature can help you identify who is
calling by using different ringer tones for
different groups of callers. When adding an
entry to the phonebook, you can assign it to
32 For assistance, please visit http://www.panasonic.com/helpCaller ID Service
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							the desired group (page 21). When a call is
r
eceived from a caller assigned to a group, the
ringer you selected for that group rings after
caller information is displayed. If you select
“ Current ringer ” (default), the unit uses
the ringer tone you selected on page 26 when
calls from this group are received.
1 M N
 a  M M
ENU N
2 Mb N:  “Group ” a  M SELECT N
3 Mb N: Select the desired group.  a
M SELECT N
4 Mb N: Select the current setting of the
ringer ID.  a M SELECT N
5 Mb N: Select the desired ringer tone.  a
M SAVE N
6 MOFF N Caller list
I
 mportant:
R Only 1 person can access the caller list at a
time.
R Make sure the unit’s date and time setting
is correct (page 15). Viewing the caller list and calling
b

ack
1 MF N CID
2 Press  MC N to search from the most recent
call, or  MD N to search from the oldest call.
3 To call back, press  M N
.
T

o exit, press  MOFF N.
Note:
R If the entry has already been viewed or
answered, “ ” is displayed, even if it was
v

iewed or answered using another unit.
R In step 2, if   is displayed, not all of the
i

nformation is shown. To see the remaining
information, press  ME N. To return to the
previous screen, press  MF N. Editing a caller’s phone number
b
 efore calling back
You can edit a phone number in the caller list
by removing its area code and/or the long
distance code “1”.
1 MF N CID
2 Mb N: Select the desired entry.
3 Press  MEDIT N repeatedly until the phone
number is shown in the desired format.
A
B
C Local phone number
E

xample:  321-5555
Area code – Local phone number
Example:  555-321-5555
1 – Area code – Local phone number
Example:  1-555-321-5555
4 M N
Caller ID number auto edit feature
O
 nce you call back an edited number, the unit
which was used to call back remembers the
area code and format of the edited number.
The next time someone calls from the same
area code, caller information is customized by
the unit as follows:
– When the call is being received, the Caller ID number is displayed in the same format
as the edited number.
– After the call has ended, the caller’s phone number is displayed in the same format as
the edited number, when reviewed from the
caller list.
For example, you can use this feature to set
the unit to ignore the area code of callers in
your area, so that you can call these local
numbers using caller information without
dialing the area code.
To activate this feature, you must edit an entry
in the caller list, then call that number. After
that, phone numbers from that caller’s area
code are edited automatically.
This feature can be set for each handset
(page 26). The default setting is  “On ”.
Note:
R Phone numbers from the 4 most recently
edited area codes are automatically edited.
For assistance, please visit http://www.panasonic.com/help 33 Caller ID Service
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							Erasing selected caller
i
nformation
1 MF N CID
2 Mb N: Select the desired entry.
3 MERASE N a  M b N:  “Yes ”
4 MSELECT N a  M OFF N Erasing all caller information
1
MF N 

CID
2 MERASE N a  M b N:  “Yes ”
3 MSELECT N a  M OFF N Storing caller information to the
p

honebook
1 MF N CID
2 Mb N: Select the desired entry.
R To edit the number, press  MEDIT N
repeatedly until the phone number is
shown in the desired format.
3 MSAVE N
4 Mb N:  “Phonebook ” a  M SELECT N
5 Continue from step 2, “Editing entries”,
page 22.
34 For assistance, please visit http://www.panasonic.com/helpCaller ID Service
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							Answering system
T
he answering system can answer and record
calls for you when you are unavailable to
answer the phone.
You can also set the unit to play a greeting
message but not to record caller messages by
selecting  “Greeting only ” as the recording
time setting (page 39).
Important:
R Only 1 person can access the answering
system (listen to messages, record a
greeting message, etc.) at a time.
R When callers leave messages, the unit
records the day and time of each message.
Make sure the date and time have been set
correctly (page 15). Memory capacity (including your
g

reeting message)
The total recording capacity is about 18
minutes. A maximum of 64 messages can be
recorded.
Note:
R When message memory becomes full:
–“Messages full ” is shown on the
handset display.
– The ANSWER ON/OFF indicator on the base unit flashes rapidly if the answering
system is turned on.
– The message counter on the base unit flashes if the answering system is turned
on.
– If you use the pre-recorded greeting message, the unit automatically switches
to another pre-recorded greeting
message asking callers to call again
later.
– If you recorded your own greeting message, the same message is still
announced to callers even though their
messages are not recorded. Turning the answering
s
 ystem on/off Base unit
P

ress  MANSWER ON/OFF N to turn on/off the
answering system. Handset
1 T

o turn on:
M MENU N#327
To turn off:
M MENU N#328
2 MOFF N
Note for base unit and handset:
R When the answering system is turned on:
– The ANSWER ON/OFF indicator on the
base unit lights up.
– The message counter on the base unit displays the total number of messages
(old and new). Call screening
W
 hile a caller is leaving a message, you can
listen to the call through the unit’s speaker. Handset
T

o adjust the speaker volume, press  Mj N or
M k N repeatedly. You can answer the call by
pressing  M N
.
 Call screening can be set for
each handset. The default setting is  “On ”.
1 MMENU N#310
2 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N Base unit 
*
 1
*1 KX-TG4741/KX-TG4761 series: page 3
To adjust the speaker volume, press  Mj N or
M k N repeatedly. You can answer the call by
pressing  MSP-PHONE N.
To turn off while screening a call, press  Mk N
repeatedly until the sounds goes off.
R If you adjust the speaker volume while
listening to messages or having a
conversation, the speaker volume for call
screening is turned on again.
For assistance, please visit http://www.panasonic.com/help 35Answering System
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							Greeting message
W hen the unit answers a call, a greeting
message is played to callers.
You can use either:
– your own greeting message
– a pre-recorded greeting message Recording y

our greeting message
1 MMENU N#302
2 Mb N:  “Yes ” a  M SELECT N
3 After a beep sounds, hold the handset
about 20 cm (8 inches) away and speak
clearly into the microphone (2 minutes
max.).
4 Press  MSTOP N to stop recording.
5 MOFF N Using a pre-recorded greeting
m

essage
The unit provides 2 pre-recorded greeting
messages:
– If you erase or do not record your own greeting message, the unit plays a
pre-recorded greeting asking callers to
leave a message.
– If the message recording time (page 39) is set to  “Greeting only ”, callers’
messages are not recorded and the unit
plays a different pre-recorded greeting
message asking callers to call again. Resetting to a pre-recorded greeting
m

essage
If you want to use a pre-recorded greeting
message once you record your own greeting
message, you need to erase your own
greeting message.
1 MMENU N#304
2 MYES N a  M OFF N Playing back the greeting
m

essage
1 MMENU N#303
2 To exit, press  MOFF N. Listening to messages
u
 sing the base unit
When new messages have been recorded,
M N
 
on the base unit flashes.
Press  M N
 (PLAY).
R If new messages have been recorded, the
base unit plays back new messages.
R If there are no new messages, the base
unit plays back all messages. Operating the answering system
d

uring playback Key Operation
M j N 
or  Mk N Adjust the speaker
v
olume
M N
Repeat message *
 1
M N
Skip message
M n N 
(STOP) Stop playback
ME
RASE N Erase currently playing
m essage *1 If pressed within the first 5 seconds of a
m
 essage, the previous message is
played. Erasing all messages
P

ress  MERASE N 2 times while the unit is not in
use. Listening to messages
u
 sing the handset
When new messages have been recorded:
– “New message ” is displayed.
36 For assistance, please visit http://www.panasonic.com/helpAnswering System
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							– The message indicator on the handset
f lashes slowly if the message alert feature
is turned on (page 39).
1 To listen to new messages:
MPLAY N*1
or
M MENU N#323
To listen to all messages:
M MENU N#324
2 When finished, press  MOFF N.
*1 If there are no new messages in the answering system,  MPLAY N is not
displayed.
Note:
R To switch to the receiver, press  M N
. Operating the answering system
M
M

ENU N a  M b N:  “Answering device ” a
M SELECT NKey Operation
M j N 
or  Mk N Adjust the receiver/speaker
v
olume (during playback)
1  
or  MF N Repeat message (during
p
layback) *1
2  
or  ME N Skip message (during
p
layback)
3 Enter the “S
 ettings” menu
4 Play new messages
5 Play all messages
6 Play greeting message
76 Record greeting message
8 Turn answering system on
M P
AUSE N
Pause message * 2
9  
or
MSTOP N Stop recording
S
top playback
0 Turn answering system off
*4 *
 3
Erase currently playing
m
essage
*5 Erase all messages
*6 Reset to a pre-recorded
g

reeting message *1 If pressed within the first 5 seconds of a
m
 essage, the previous message is
played.
*2 To resume playback: Mb N:  “Playback ” a  M SELECT N
*3 You can also erase as follows: MERASE N a  M b N:  “Yes ” a  M SELECT N Calling back (Caller ID
s

ubscribers only)
If caller information is received for the call, you
can call the caller back while listening to a
message.
1 Press  MPAUSE N during playback.
2 Mb N:  “Call back ” a  M SELECT N Editing t
he number before calling back
1 Press  MPAUSE N during playback.
2 Mb N:  “Edit & Call ” a  M SELECT N
3 Press  MEDIT N repeatedly until the phone
number is shown in the desired format
(page 33).  a M N
Erasing all messages
1
MM

ENUN#325
2 Mb N:  “Yes ” a  M SELECT N a  M OFF N Remote operation
U
 sing a touch-tone phone, you can call your
phone number from outside and access the
unit to listen to messages or change
answering system settings. The unit’s voice
guidance prompts you to press certain dial
keys to perform different operations. Remote access code
A
  3-digit remote access code must be entered
when operating the answering system
remotely. This code prevents unauthorized
parties from listening to your messages
remotely. The default setting is  “111 ”.
For assistance, please visit http://www.panasonic.com/help 37Answering System
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							Important:
R
T
o prevent unauthorized access to this
product, we recommend that you regularly
change the remote code.
1 MMENU N#306
2 Enter the desired 3-digit remote access
code.
3 MSAVE N a  M OFF N Deactivating remote operation
P

ress  * in step 2 on “Remote access code”,
page 37.
R The entered remote access code is deleted. Using the answering system
r
 emotely
1 Dial your phone number from a
touch-tone phone.
2 After the greeting message starts, enter
your remote access code.
3 Follow the voice guidance prompts as
necessary or control the unit using
remote commands (page 38).
4 When finished, hang up. Voice guidance
n
W

hen the English voice guidance is
selected During remote operation, the unit’s voice
guidance starts and prompts you to press
1  to perform a specific operation, or
press  2 to listen to more available
operations.
n When the Spanish voice guidance is
selected
To start the voice guidance, press  9. The
voice guidance announces the available
remote commands (page 38).
Note:
R If you do not press any dial keys within 10
seconds after a voice guidance prompt, the
unit disconnects your call. Remote commands
Y

ou can press dial keys to access certain
answering system functions without waiting for
the voice guidance to prompt you. Key Operation
1 Repeat message (during
p

layback) *1
2 Skip message (during playback)
4 Play new messages
5 Play all messages
9 Stop playback *
 2
Start voice guidance *3
0 Turn answering system off
*4 Erase currently playing message
*5 Erase all messages
*# End remote operation
(

or hang up) *1 If pressed within the first 5 seconds of a
m
 essage, the previous message is
played.
*2 For English voice guidance only
*3 For Spanish voice guidance only Turning on the answering system
r
 emotely
If the answering system is off, you can turn it
on remotely.
1 Dial your phone number from a
touch-tone phone.
2 Let the phone ring 15 times.
RA long beep is heard.
3 Enter your remote access code within 10
seconds after the long beep.
RThe greeting message is played back.
R You can either hang up, or enter your
remote access code again and begin
remote operation (page 37).
38 For assistance, please visit http://www.panasonic.com/helpAnswering System
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							Answering system settings
Number of rings before the unit
a nswers a call
You can change the number of times the
phone rings  “Ring count ” before the unit
answers calls. You can select 2 to 7 rings, or
“ Toll saver ”.
The default setting is  “4 rings ”.
“ Toll saver ”: The unit’s answering system
answers at the end of the 2nd ring when new
messages have been recorded, or at the end
of the 5th ring when there are no new
messages. If you call your phone from outside
to listen to new messages (page 37), you
know that there are no new messages when
the phone rings for the 3rd time. You can then
hang up without being charged for the call.
1 MMENU N#211
2 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N For voice mail service subscribers
I

f you subscribe to a flat-rate service package
that includes Caller ID, call waiting, voice mail,
and unlimited local/regional/long distance
calls, please note the following:
R To use the voice mail service provided by
your service provider/telephone company
rather than the unit’s answering system,
turn off the answering system (page 35).
R To use this unit’s answering system rather
than the voice mail service provided by
your service provider/telephone company,
please contact your service provider/
telephone company to deactivate your
voice mail service.
If your service provider/telephone company
cannot do this:
– Set this unit’s  “Ring count ” setting so
that this unit’s answering system
answers calls before the voice mail
service of your service provider/
telephone company does. It is necessary
to check the number of rings required to
activate the voice mail service provided by your service provider/telephone
c

ompany before changing this setting.
– Change the number of rings of the voice mail service so that the answering
system can answer the call first. To do
so, contact your service provider/
telephone company. Caller’s recording time
Y
 ou can change the maximum message
recording time allowed for each caller. The
default setting is  “3 min ”.
1 MMENU N#305
2 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N Selecting “
G
 reeting only ”
You can select  “Greeting only ” which sets
the unit to announce a greeting message to
callers but not record messages.
Select  “Greeting only ” in step 2 on
“Caller’s recording time”, page 39.
Note:
R When you select  “Greeting only ”:
– If you do not record your own message, the unit will play the pre-recorded
greeting-only message asking callers to
call again later.
– If you use your own message, record the greeting-only message asking callers to
call again later (page 36). Message alert
Y

ou can select whether or not the message
indicator on the handset flashes slowly when
new messages are recorded. The default
setting is  “On ”.
Important:
R If you stored the voice mail access number
(page 41), the message indicator also
flashes for newly recorded voice mail
messages (page 42).
1 MMENU N#340
2 Mb N: Select the desired setting.  a
M SAVE N a  M OFF N
For assistance, please visit http://www.panasonic.com/help 39Answering System
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							Note:
R
W
hile message alert is on, battery
operating time is shortened (page 12).
40 For assistance, please visit http://www.panasonic.com/helpAnswering System
TG47xx(en-en)_1118_ver022.pdf   402011/11/18   10:26:18