Panasonic Kx Tg4132 Operating Instructions Manual

							Call Display Service
31 4
{r}: “Phonebook” s {SELECT}
5Continue from step 2, “Editing entries”, 
page 20.
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							Answering System
32
Answering system
The answering system can answer and record 
calls for you when you are unavailable to 
answer the phone.
You can also set the unit to play a greeting 
message but not to record caller messages by 
selecting “Greeting only” as the recording 
time setting (page 36).
Important:
LOnly 1 person can access the answering 
system (listen to messages, record a 
greeting message, etc.) at a time.
LWhen callers leave messages, the unit 
records the day and time of each message. 
Make sure the date and time have been set 
correctly (page 14).
Memory capacity (including your 
greeting message)
The total recording capacity is about 16 
minutes. A maximum of 64 messages can be 
recorded.
Note:
LWhen message memory becomes full:
–“Messages full” is shown on the 
handset display.
– The ANSWER ON/OFF indicator on the 
base unit flashes rapidly if the answering 
system is turned on.
– The message counter on the base unit 
flashes if the answering system is turned 
on.
– If you use the pre-recorded greeting 
message, the unit automatically switches 
to another pre-recorded greeting 
message asking callers to call again 
later.
– If you recorded your own greeting 
message, the same message is still 
announced to callers even though their 
messages are not recorded.
Turning the answering 
system on/off
Press {ANSWER ON/OFF} to turn on/off the 
answering system.
1To  t u rn  o n :
{MENU}(327
To turn off:
{MENU}(328
2{OFF}
Note for base unit and handset:
LWhen the answering system is turned on:
– The ANSWER ON/OFF indicator on the 
base unit lights up.
– The message counter on the base unit 
displays the total number of messages 
(old and new).
Call screeningWhile a caller is leaving a message, you can 
listen to the call through the unit’s speaker. To 
adjust the speaker volume, press {^} or {V} 
repeatedly. You can answer the call by 
pressing {C}. Call screening can be set for 
each handset. The default setting is “On”.
1{MENU}(31)
2{r}: Select the desired setting. s 
{SAVE} s {OFF}
Greeting message
When the unit answers a call, a greeting 
message is played to callers.
You can use either:
– your own greeting message
– a pre-recorded greeting message Available for:
KX-TG4131 series (page 3)
Base unit
Handset
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							Answering System
33
Recording your greeting 
message
1
{MENU}(3)2
2{r}: “Yes” s {SELECT}
3After a beep sounds, hold the handset 
about 20 cm (8 inches) away and speak 
clearly into the microphone (2 minutes 
max.).
4Press {STOP} to stop recording.
5{OFF}
Using a pre-recorded greeting 
message
The unit provides 2 pre-recorded greeting 
messages:
– If you erase or do not record your own 
greeting message, the unit plays a pre-
recorded greeting asking callers to leave a 
message.
– If the message recording time (page 36) is 
set to “Greeting only”, callers’ 
messages are not recorded and the unit 
plays a different pre-recorded greeting 
message asking callers to call again.
Resetting to a pre-recorded greeting 
message
If you want to use a pre-recorded greeting 
message once you record your own greeting 
message, you need to erase your own 
greeting message.
1{MENU}(3)42{YES} s {OFF}
Playing back the greeting 
message
1
{MENU}(3)3
2{OFF}
Listening to messages 
using the base unit
When new messages have been recorded, 
{6} on the base unit flashes.
Press {6}.
LIf new messages have been recorded, the 
base unit plays back new messages.
LIf there are no new messages, the base unit 
plays back all messages.
Operating the answering system 
during playback
*1 If pressed within the first 5 seconds of a 
message, the previous message is played.
Erasing all messagesPress {ERASE} 2 times while the unit is not in 
use.
Listening to messages 
using the handset
When new messages have been recorded:
–“New message” is displayed.
– The message indicator on the handset 
flashes slowly if the message alert feature 
is turned on (page 36).
1To listen to new messages:
{PLAY}
or
{MENU}(323
KeyOperation
{+} or {-}Adjust the speaker 
volume
{7}Repeat message
*1
{8}Skip message
{■} (STOP) Stop playback
{ERASE}Erase currently playing 
message
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							Answering System
34
LIf there are no new messages in the 
answering system, {PLAY} is not 
displayed.
To listen to all messages:
{MENU}(324
2When finished, press {OFF}.
Note:
LTo switch to the receiver, press {C}.
Operating the answering system{MENU} s {r}: “Answering device” s 
{SELECT}
*1 If pressed within the first 5 seconds of a 
message, the previous message is played.*2 To resume playback:
{r}: “Playback” s {SELECT}
*3 You can also erase as follows:
{ERASE} s {r}: “Yes” s {SELECT}
Calling back (Call Display 
subscribers only)
If caller information is received for the call, you 
can call the caller back while listening to a 
message.
1Press {PAUSE} during playback.
2{r}: “Call back” s {SELECT}
Editing the number before calling 
back
1Press {PAUSE} during playback.
2{r}: “Edit & Call” s {SELECT}
3Press {EDIT} repeatedly until the phone 
number is shown in the desired format 
(page 30). s {C}
Erasing all messages
1
{MENU}(325
2{r}: “Yes” s {SELECT} s {OFF}
Remote operation
Using a touch-tone phone, you can call your 
phone number from outside and access the 
unit to listen to messages or change 
answering system settings. The unit’s voice 
guidance prompts you to press certain dial 
keys to perform different operations.
Remote access codeA 3-digit remote access code must be entered 
when operating the answering system 
remotely. This code prevents unauthorized 
parties from listening to your messages 
remotely. The default setting is “111”.
Important:
LTo prevent unauthorized access to this 
product, we recommend that you regularly 
change the remote code.
KeyOperation
{^} or {V}Adjust the receiver/
speaker volume (during 
playback)
1 or {}Skip message (during 
playback)
3Enter the “Settings” 
menu
4Play new messages
5Play all messages
6Play greeting message
76Record greeting 
message
8Turn answering system 
on
{PA U S E}Pause message
*2
9 or {STOP}Stop recording
Stop playback
)Turn answering system 
off
*4
*3Erase currently playing 
message 
*5Erase all messages
*6Reset to a pre-recorded 
greeting message
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							Answering System
35 1
{MENU}(3)6
2Enter the desired 3-digit remote access 
code.
3{SAVE} s {OFF}
Deactivating remote operationPress * in step 2 on “Remote access code”, 
page 34.
LThe entered remote access code is deleted.
Using the answering system 
remotely
1
Dial your phone number from a touch-
tone phone.
2After the greeting message starts, enter 
your remote access code.
3Follow the voice guidance prompts as 
necessary or control the unit using remote 
commands (page 35).
4When finished, hang up.
Voice guidanceDuring remote operation, the unit’s voice 
guidance starts and prompts you to press 1 to 
perform a specific operation, or press 2 to 
listen to more available operations.
Note:
LIf you do not press any dial keys within 10 
seconds after a voice guidance prompt, the 
unit disconnects your call.
Remote commandsYou can press dial keys to access certain 
answering system functions without waiting for 
the voice guidance to prompt you.*1 If pressed within the first 5 seconds of a 
message, the previous message is played.
Turning on the answering system 
remotely
If the answering system is off, you can turn it 
on remotely.
1Dial your phone number from a touch-
tone phone.
2Let the phone ring 15 times.
LA long beep is heard.
3Enter your remote access code within 10 
seconds after the long beep.
LThe greeting message is played back.
LYou can either hang up, or enter your 
remote access code again and begin 
remote operation (page 34).
Answering system settings
Number of rings before the unit 
answers a call
You can change the number of times the 
phone rings “Ring count” before the unit 
answers calls. You can select 2 to 7 rings, or 
“Toll saver”.
The default setting is “4 rings”.
“Toll saver”: The unit’s answering system 
answers at the end of the 2nd ring when new 
messages have been recorded, or at the end 
of the 5th ring when there are no new 
messages. If you call your phone from outside 
to listen to new messages (page 34), you know 
that there are no new messages when the 
phone rings for the 3rd time. You can then 
hang up without being charged for the call.
KeyOperation
1Repeat message
(during playback)
*1
2Skip message
(during playback)
4Play new messages
5Play all messages
9Stop playback
)Turn answering system off
*4Erase currently playing 
message
*5Erase all messages
*(End remote operation
(or hang up)
KeyOperation
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							Answering System
36 1
{MENU}(211
2{r}: Select the desired setting. s 
{SAVE} s {OFF}
For Voice Mail service subscribersIf you subscribe to a flat-rate service package 
that includes Call Display, Call Waiting, Voice 
Mail, and unlimited local/regional/long 
distance calls, please note the following:
LTo use the Voice Mail service provided by 
your service provider/telephone company 
rather than the unit’s answering system, 
turn off the answering system (page 32).
LTo use this unit’s answering system rather 
than the Voice Mail service provided by 
your service provider/telephone company, 
please contact your service provider/
telephone company to deactivate your 
Voice Mail service.
If your service provider/telephone company 
cannot do this:
– Set this unit’s “Ring count” setting so 
that this unit’s answering system 
answers calls before the Voice Mail 
service of your service provider/
telephone company does. It is necessary 
to check the number of rings required to 
activate the Voice Mail service provided 
by your service provider/telephone 
company before changing this setting.
– Change the number of rings of the Voice 
Mail service so that the answering 
system can answer the call first. To do 
so, contact your service provider/
telephone company.
Caller’s recording timeYou can change the maximum message 
recording time allowed for each caller. The 
default setting is “3 min”.
1{MENU}(3)5
2{r}: Select the desired setting. s 
{SAVE} s {OFF}
Selecting “Greeting only”You can select “Greeting only” which sets 
the unit to announce a greeting message to 
callers but not record messages.
Select “Greeting only” in step 2 on 
“Caller’s recording time”, page 36.
Note:
LWhen you select “Greeting only”:
– If you do not record your own message, 
the unit will play the pre-recorded 
greeting-only message asking callers to 
call again later.
– If you use your own message, record the 
greeting-only message asking callers to 
call again later (page 33).
Message alertYou can select whether or not the message 
indicator on the handset flashes slowly when 
new messages are recorded. The default 
setting is “On”.
Important:
LIf you stored the Voice Mail access number 
(page 37), the message indicator also 
flashes for newly recorded Voice Mail 
messages (page 38).
1{MENU}(34)
2{r}: Select the desired setting. s 
{SAVE} s {OFF}
Note:
LWhile message alert is on, battery 
operating time is shortened (page 12).
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							Voice Mail Service
37
Voice Mail service
Voice Mail is an automatic answering service 
offered by your service provider/telephone 
company. After you subscribe to this service, 
your service provider/telephone company’s 
Voice Mail system answers calls for you when 
you are unavailable to answer the phone or 
when your line is busy. Messages are 
recorded by your service provider/telephone 
company, not your telephone. Please contact 
your service provider/telephone company for 
details of this service.
Important:
LTo use the Voice Mail service provided by 
your service provider/telephone company 
rather than the unit’s answering system, 
turn off the answering system (page 32). 
For details, see page 36.
(KX-TG4131 series: page 3)
LYou need to store the Voice Mail access 
number to activate the message alert 
feature (page 36) for Voice Mail service.
Storing the Voice Mail (VM) 
access number
In order to listen to your Voice Mail messages, 
you must dial your service provider/telephone 
company’s Voice Mail access number. Once 
you have stored your Voice Mail access 
number, you can dial it automatically (page 
38).
1{MENU}(331
2Enter your access number (24 digits 
max.). s {SAVE} s {OFF}
Note:
LWhen storing your Voice Mail access 
number and your mailbox password, press 
{PAUSE} to add pauses (page 16) between 
the access number and the password as 
necessary. Contact your service provider/
telephone company for the required pause 
time.Example:
To erase the Voice Mail access 
number
1{MENU}(331
2Press and hold {CLEAR} until all digits 
are erased. s {SAVE} s {OFF}
Voice Mail (VM) tone detectionYour service provider/telephone company 
sends special signals (sometimes called 
“Voice Mail tones” or “stutter tones”) to the unit 
to let you know you have new Voice Mail 
messages. If you hear a series of dial tones 
followed by a continuous dial tone after you 
press {C}, you have new Voice Mail 
messages. Soon after you hang up a call or 
after the phone stops ringing, your unit checks 
the phone line to see if new Voice Mail 
messages have been recorded.
Turn this feature off when:
– You do not subscribe to Voice Mail service.
– Your service provider/telephone company 
does not send Voice Mail tones.
– Your phone is connected to a PBX.
If you are not sure which setting is required, 
contact your service provider/telephone 
company.
Turning VM tone detection on/offThe default setting is “On”.
1{MENU}(3322{r}: Select the desired setting. s 
{SAVE} s {OFF}
1-222-333-4444
VM access 
numberPauses PasswordPPPP 8888
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							Voice Mail Service
38
Listening to Voice Mail messagesThe unit lets you know that you have new 
Voice Mail messages in the following ways:
–“New Voice Mail” is displayed on the 
handset if message indication service is 
available.
– The message indicator on the handset 
flashes slowly if the message alert feature 
is turned on (“Message alert”, page 36).
1{VM}
or
{MENU}(33)
LThe speakerphone turns on.
LIf there are no new messages in the 
Voice Mail, {VM} is not displayed.
2Follow the pre-recorded instructions.
3When finished, press {OFF}.
Note:
LIf the handset still indicates there are new 
messages even after you have listened to 
all new messages, turn it off by pressing 
and holding ( until the handset beeps.
LIf your Voice Mail service uses Voice Mail 
tones and a message is over 3 minutes 
long, the handset may not indicate new 
messages.
LIf your Voice Mail service uses Voice Mail 
tones, the tones are heard from any phone 
connected to the same line. If you want to 
use another phone to listen to Voice Mail 
messages, you have to dial your access 
number manually.
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							Intercom/Locator
39
Intercom
Intercom calls can be made between 
handsets.
Note:
LIf you receive an outside call while talking 
on the intercom, you hear 2 tones. To 
answer the call, press {OFF}, then press 
{C}.
LWhen paging the handset, the paged 
handset beeps for 1 minute.
Making an intercom call
1
{MENU} s {INT}
2{r}: Select the desired unit. s 
{SELECT}
LTo stop paging, press {OFF}.
3When you finish talking, press {OFF}.
Answering an intercom call
1
Press {C} to answer the page.
2When you finish talking, press {OFF}.
Handset locator
You can locate a misplaced handset by paging 
it.
1Base unit: Press {LOCATOR}.
LAll registered handsets beep for 1 
minute.
2To stop paging:
Base unit: Press {LOCATOR}.
Handset: Press {OFF}.
Transferring calls, 
conference calls
Outside calls can be transferred or a 
conference call with an outside party can be 
made between 2 handsets.
1During an outside call, press {INT} to put 
the call on hold.
2{r}: Select the desired unit. s 
{SELECT}
3Wait for the paged party to answer.
LIf the paged party does not answer, 
press {C} to return to the outside call.
4To complete the transfer:
Press {OFF}.
LThe outside call is being routed to the 
destination unit.
To establish a conference call:
{MENU} s {r}: “Conference” s 
{SELECT}
LTo leave the conference, press {OFF}. 
The other 2 parties can continue the 
conversation.
LTo put the outside call on hold: 
{MENU} s {r}: “Hold” s 
{SELECT}
To resume the conference:
{MENU} s {r}: “Conference” s 
{SELECT}
Answering a transferred callPress {C} to answer the page.
PNQX3129YA.book  Page 39  Monday, January 23, 2012  4:41 PM 
						

							Useful Information
40
Wall mounting
Note:
LMake sure that the wall and the fixing 
method are strong enough to support the 
weight of the unit.
Base unit
1
Lead the AC adaptor cord and telephone 
line cord through the hole in the wall 
mounting adaptor in the direction of the 
arrow.
2Tuck the telephone line cord inside the 
wall mounting adaptor (A). Connect the 
AC adaptor cord and telephone line cord 
(B).
Model shown is KX-TG4131 series:
page 3
3Insert the hooks on the wall mounting 
adaptor into holes 1 and 2 on the base 
unit.
4Adjust the adaptor to hold the base unit, 
then push it in the direction of the arrow 
until it clicks into place.
Hooks
A
B
AC adaptor cord
21
2
1
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