Panasonic Kx Tg4031 Operating Instructions Manual

							Getting Started
11For assistance, please visit http://www.panasonic.com/help
Note when setting up
Note for connections
LThe AC adaptor must remain 
connected at all times. (It is normal for 
the adaptor to feel warm during use.)
L The AC adaptor should be connected 
to a vertically oriented or floor-
mounted AC outlet. Do not connect 
the AC adaptor to a ceiling-mounted 
AC outlet, as the weight of the adaptor 
may cause it to become disconnected.
During a power failure
The unit will not work during a power 
failure. We recommend connecting a 
corded-type telephone (without AC 
adaptor) to the same telephone line or to 
the same telephone line jack using a 
Panasonic T-adaptor (page 5). 
Emergency power can be supplied to the 
unit by connecting a Panasonic battery 
back-up power supply noted on page 5.
Note for battery installation
LUse the supplied rechargeable 
batteries. For replacement, we 
recommend using the Panasonic 
rechargeable batteries noted on page 
5, 8.
L Wipe the battery ends ( S, T ) with a 
dry cloth.
L Avoid touching the battery ends ( S, 
T ) or the unit contacts.
Note for battery charge
LIt is normal for the handset to feel 
warm during charging.
L Clean the charge contacts of the 
handset, base unit, and charger with a 
soft and dry cloth once a month. Clean 
more often if the unit is exposed to 
grease, dust, or high humidity.
Battery level
Panasonic Ni-MH battery 
performance (supplied batteries)
*1 If Eco mode is on.
Note:
L Actual battery performance depends 
on usage and ambient environment.
L Even after the handset is fully 
charged, the handset can be left on 
the base unit or charger without any ill 
effect on the batteries.
L The battery level may not be 
displayed correctly after you replace 
the batteries. In this case, place the 
handset on the base unit or charger 
and let it charge for at least 7 hours.
Intelligent eco mode
This feature automatically reduces 
handset power consumption by 
suppressing handset transmission 
power when the handset is close to the 
base unit.
LWhen this feature is activated,  i is 
displayed.
IconBattery level
& High
( Medium
) Low
0 ) 4 Needs charging.
0 Empty
OperationOperating time
In continuous 
use 13 hours max.*1
Not in use 
(standby)11 days max.*1
TG403x.book  Page 11  Wednesday, December 23, 2009  1:58 PM 
						

							Getting Started
12For assistance, please visit http://www.panasonic.com/help
LEco mode is turned off when the 
clarity booster is activated (page 17).
Controls
Handset
A Charge indicator
Ringer indicator
Message indicator
B Nonslip pad
LNonslip pad offers support when 
you cradle the handset between 
your shoulder and ear.
C Speaker
D {C} (TALK) E
{s}  (SP-PHONE: Speakerphone)
F Headset jack
G Dial keypad ( {*}: TONE)
H Receiver
I Display
J {OFF}
K {FLASH } { CALL WAIT }
L Microphone
M Charge contacts
■ Control type
A  Soft keys
The handset features 3 soft keys. By 
pressing a soft key, you can select the 
feature shown directly above it on the 
display.
B  Navigator key
– {^} , {V} , {< }, or { >}: Scroll through 
various lists and items.
– ?  VOL. (Volume: {^}  or {V} ): 
Adjust the receiver or speaker 
volume while talking.
– {< } CID (Caller ID): View the caller 
list.
– {> } REDIAL: View the redial list.
Base unit
A Charge contacts
B Speaker
C {ERASE}
D {■ } (STOP)
E {7 }/{ 8 } (Repeat/Skip)
BC
M
A
G
F
D
E J
K
I H
L
A
B
DCEFGHI
AB
TG403x.book  Page 12  Wednesday, December 23, 2009  1:58 PM 
						

							Getting Started
13For assistance, please visit http://www.panasonic.com/help
F{6 } (PLAY) 
Message indicator
G {LOCATOR }
H {ANSWER ON } 
ANSWER ON indicator
I VOL. (Volume:  {^}/{V} )
Belt clip
Display
Handset display itemsInitial settings
Display language
You can select either  “English” or 
“ Español ” as the display language. 
The default setting is  “English”.
1{MENU } i  { # }{1 }{1}{0}
2{V} /{^} : Select the desired setting.
3{SAVE } i  { OFF}
Voice guidance language
You can select either  “English” or 
“ Español ” as the voice guidance 
language of the answering system. The 
default setting is  “English ”.
1{MENU } i  { # }{1 }{1}{2}
■
 To attach ■ To remove
ItemMeaning
w Within base unit range
_ Out of base unit range
C The line is in use.
LWhen flashing:
The call is put on 
hold.
L When flashing 
rapidly: An incoming 
call is now being 
received.
i Eco mode is on. (page 
11 )
s Speakerphone is on. 
(page 15)
~ Ringer volume is off. 
(page 25)
&Silent mode is on. (page 
26)
! Privacy mode is on. 
(page 17)
E Alarm is on. (page 26)
m Handset number
& Battery level
$ Blocked call (page 27)
( Clarity booster is on. 
(page 17)
In use Answering system is 
being used by another 
handset or the base 
unit.
Line in 
use Someone is using the 
line.
Symbol meaning:
Example: {V}/{^} : “Off”
Press  {V} or {^}  to select the words in 
quotations.
ItemMeaning
TG403x.book  Page 13  Wednesday, December 23, 2009  1:58 PM 
						

							Getting Started
14For assistance, please visit http://www.panasonic.com/help
2{V}/{^} : Select the desired setting.
3{SAVE}  i  { OFF}
Dialing mode
If you cannot make calls, change this 
setting according to your telephone line 
service. The default setting is  “Tone”.
“Tone”: For tone dial service.
“Pulse”: For rotary/pulse dial service.
1{ MENU } i  { # }{1 }{2}{0}
2{V} /{^} : Select the desired setting.
3{SAVE}  i  { OFF}
Date and time
1
{MENU } i  { # }{1 }{0}{1}
2Enter the current month, date, and 
year by selecting 2 digits for each.
Example: July 15, 2010
{ 0 }{7 } { 1 }{5 } { 1 }{0 }
3{OK }
4Enter the current hour and minute 
(12-hour clock format) by selecting 2 
digits for each.
Example: 9:30
{ 0 }{9 } { 3 }{0 }
5{AM/PM }: Select “AM” or  “PM”.
6{SAVE}  i  { OFF}
Note:
L When English is selected as the 
display language, 12-hour clock 
format is used. When Spanish is 
selected, 24-hour clock format is 
used.
L To correct a digit, press  {< } or  {> } to 
move the cursor to the digit, then 
make the correction.
L The date and time may be incorrect 
after a power failure. In this case, set 
the date and time again.
TG403x.book  Page 14  Wednesday, December 23, 2009  1:58 PM 
						

							Making/Answering Calls
15For assistance, please visit http://www.panasonic.com/help
Making calls
1Lift the handset and dial the phone 
number.
LTo correct a digit, press  {CLEAR} .
2Press {C} or {CALL }.
3When you finish talking, press 
{OFF}  or place the handset on the 
base unit or charger.
Using the speakerphone
1Dial the phone number and press 
{s} .
L Speak alternately with the other 
party.
2When you finish talking, press 
{OFF }.
Note:
L For best performance, use the 
speakerphone in a quiet environment.
L To switch back to the receiver, press 
{C}.
Adjusting the receiver or speaker 
volume
Press  {^} or {V}  repeatedly while 
talking.
Making a call using the redial list
The last 5 phone numbers dialed are 
stored in the redial list (each 48 digits 
max.).
1{ REDIAL } or  {> } REDIAL
L If there is a new message in the 
voice mail or answering system, 
{REDIAL } is not displayed.
2{V}/ {^}: Select the desired phone 
number.
3{C}
Erasing a number in the redial list
1{ REDIAL } or  {> } REDIAL
2{V} /{^} : Select the desired phone 
number.  i { ERASE }
3{V}/{^} : “Yes”  i { SELECT }
4{OFF }
Pause (for PBX/long distance service 
users)
A pause is sometimes required when 
making calls using a PBX or long 
distance service. When storing a calling 
card access number and/or PIN in the 
phonebook, a pause is also needed 
(page 20).
Example: If you need to dial the line 
access number “9” when making outside 
calls with a PBX:
1{ 9 } i  { PAUSE }
2Dial the phone number. i  {C}
Note:
L A 3.5 second pause is inserted each 
time  {PAUSE } is pressed. Repeat as 
needed to create longer pauses.
Answering calls
When a call is being received, the ringer 
indicator flashes rapidly.
1Lift the handset and press {C}  or 
{s}  when the unit rings.
L You can also answer the call by 
pressing any dial key from  {0 } to 
{ 9 },  {*}, or  {# }.  (Any key 
answer feature)
2When you finish talking, press 
{ OFF}  or place the handset on the 
base unit or charger.
TG403x.book  Page 15  Wednesday, December 23, 2009  1:58 PM 
						

							Making/Answering Calls
16For assistance, please visit http://www.panasonic.com/help
Auto talk
You can answer calls simply by lifting the 
handset off the base unit or charger. You 
do not need to press {C}. To turn this 
feature on, see page 24.
Adjusting the handset ringer volume
Press  {^} or {V}  repeatedly to select the 
desired volume while the handset is 
ringing for an incoming call.
Note:
L You can also program the handset 
ringer volume beforehand (page 23).
Temporary handset ringer off
While the handset is ringing for a call, 
you can turn the ringer off temporarily by 
pressing  {~ }.
Adjusting the base unit ringer 
volume
Press  {^} or {V}  repeatedly to select the 
desired volume.
L To turn the ringer off, press and hold 
{V}  until the unit beeps.
Useful features during 
a call
Hold
This feature allows you to put an outside 
call on hold.
1Press  {MENU } during an outside 
call.
2{V} /{^} : “Hold ” i  { SELECT }
3To release hold, press  {C}.
L Another handset user can take 
the call by pressing  {C}.Note:
L
If a call is kept on hold for more than 9 
minutes, an alarm tone starts to sound 
and the ringer indicator on the 
handset flashes rapidly. After 1 
additional minute on hold, the call is 
disconnected.
L If another phone is connected to the 
same line (page 11), you can also take 
the call by lifting its handset.
Mute
While mute is turned on, you can hear 
the other party, but the other party 
cannot hear you.
1Press  {MUTE } during conversation.
L{ MUTE } flashes.
2To return to the conversation, press 
{MUTE } again.
Note:
L{ MUTE } is a soft key visible on the 
handset display during a call.
Flash
{ FLASH } allows you to use the special 
features of your host PBX such as 
transferring an extension call, or 
accessing optional telephone services. 
Note:
L To change the flash time, see page 
24.
For call waiting or Call Waiting 
Caller ID service users
To use call waiting, you must first 
subscribe to call waiting from your 
service provider/telephone company.
This feature allows you to receive calls 
while you are already talking on the 
phone. If you receive a call while on the 
phone, you will hear a call waiting tone.
If you subscribe to both Caller ID and 
Call Waiting with Caller ID services,  
TG403x.book  Page 16  Wednesday, December 23, 2009  1:58 PM 
						

							Making/Answering Calls
17For assistance, please visit http://www.panasonic.com/help
the 2nd caller’s information is displayed 
after you hear the call waiting tone on the 
handset.
1Press {CALL WAIT } to answer the 
2nd call.
2To switch between calls, press 
{ CALL WAIT }.
Note:
L Please contact your service provider/
telephone company for details and 
availability of this service in your area.
Temporary tone dialing (for 
rotary/pulse service users)
You can temporarily switch the dialing 
mode to tone when you need to access 
touch-tone services (for example, 
answering services, telephone banking 
services, etc.).
Press  {*} (TONE) before entering 
access numbers which require tone 
dialing.
Handset clarity booster
This feature can improve sound clarity 
when the handset is used in an area 
where there may be interference. During 
an outside call, this feature is turned on 
automatically when necessary.
L When this feature is turned on,  ( 
is displayed.
Call share
This feature allows you to join an 
existing outside call.
Important:
L When the privacy mode is on, you 
cannot join the conversation. Turn it 
off.
To join the conversation, press  {C} 
when the other handset is on an outside 
call. Note:
L
A maximum of 4 parties (including 1 
outside party) can join a conversation 
using 3 extensions.  (4-way 
conference)
Privacy mode
When the privacy mode is  “On”, the unit 
prevents other users from joining your 
conversations with outside callers. To 
allow other users to join your 
conversations (call  share), leave this 
feature off. The default setting is “ Off”.
1{MENU } i  { # }{1 }{9}{4}
2{V} /{^} : Select  “On” or  “Off ”.
3{SAVE}  i  { OFF }
L When this feature is turned on, 
!  is displayed during an 
outside call.
TG403x.book  Page 17  Wednesday, December 23, 2009  1:58 PM 
						

							Shared Phonebook
18For assistance, please visit http://www.panasonic.com/help
Shared phonebook
The shared phonebook allows you to 
make calls without having to dial 
manually. Any handset registered to the 
base unit can use the shared 
phonebook. You can add 50 names and 
phone numbers to the shared 
phonebook, and assign each 
phonebook entry to the desired group.
Important:
LOnly 1 person can access the shared 
phonebook at a time.
L Caller ID subscribers can use group 
ringer tone features (page 30).
Adding entries
1
{C } i  { ADD }
2Enter the party’s name (16 
characters max.). i  { OK }
3Enter the party’s phone number (24 
digits max.).  i { OK }
4{V}/{^} : Select the desired group. 
i  { SELECT } 2 times
L To add other entries, repeat from 
step 2.
5{OFF}
Character table for entering names
While entering characters, you can 
switch between uppercase and 
lowercase by pressing  {*} (A→a). L
To enter another character that is 
located on the same dial key, first 
press  {> } to move the cursor to the 
next space.
L If you do not press any dial key within 
5 seconds after entering a character, 
the character is fixed and the cursor 
moves to the next space.
Correcting a mistake
Press  {< } or  {> } to move the cursor to 
the character or num ber you want to 
erase, then press  {CLEAR} . Enter the 
appropriate character or number.
L Press and hold  {CLEAR}  to erase all 
characters or numbers.
Groups
Groups can help you find entries in the 
phonebook quickly and easily. When 
adding an entry to the phonebook, you 
can assign it to one of 9 groups. You can 
change the names of groups assigned 
for phonebook entries (“Friends”, 
“Family”, etc.) and then search for 
phonebook entries by group. The group KeyCharacter
{ 1 } Space & ’ ( ) ;
,–./1
{ 2 } ABC2
abc2
{ 3 } DE F3
def 3
{4 } GH I 4
ghi 4
{ 5 } JKL5
jkl5
{ 6 } MN O6
mn o 6
{ 7 } PQRS7
pqr s7
{ 8 } TUV8
tuv8
{ 9 } WX Y Z 9
wx yz9
{ 0 } Spac e 0
{ # } #
KeyCharacter
TG403x.book  Page 18  Wednesday, December 23, 2009  1:58 PM 
						

							Shared Phonebook
19For assistance, please visit http://www.panasonic.com/help
ringer tone feature is available for Caller 
ID subscribers (page 30).
Changing group names
The default group name is “Group 1” to 
“Group 9”.
1{ C } i  { MENU }
2{V}/{^}: “Group”  i  { SELECT }
3{V}/{^}: Select the desired group. 
i  { SELECT }
4{V}/{^}: “Group name ” i  
{ SELECT }
5Edit the name (10 characters max.; 
page 18).  i { SAVE}
6{OFF }
Finding and calling a 
phonebook entry
Scrolling through all entries
1{C }
2{V}/ {^}: Select the desired entry.
3{C}
Searching by first character
1{C }
2Press the dial key ( {0 } – { 9} or { #}) 
which contains the character you 
are searching for (page 18).
L Press the same dial key 
repeatedly to display the first 
entry corresponding to each 
character located on that dial key.
L If there is no entry corresponding 
to the character you selected, the 
next entry is displayed.
3{V}/ {^}: Scroll through the 
phonebook if necessary.
4{C}
Searching by group
1{ C } i  { GROUP }
2{V}/{^} : Select the group you want 
to search. i  { SELECT }
L If you select  “All groups ”, the 
unit ends the group search.
3{V} /{^} : Select the desired entry.
4{C}
Editing entries
1
Find the desired entry (page 19). 
i  { EDIT }
2Edit the name if necessary (16 
characters max.; page 18).  i 
{ OK }
3Edit the phone number if necessary 
(24 digits max.).  i { OK }
4{V}/{^} : Select the desired group 
(page 18).  i { SELECT }
5{SELECT } i  { OFF}
Erasing entries
Erasing an entry
1Find the desired entry (page 19).
2{ERASE }
3{V}/{^} : “Yes”  i { SELECT } i  
{ OFF }
Erasing all entries
1{C } i  { MENU }
2{V}/{^} : “Erase all”  i 
{ SELECT }
3{V}/{^} : “Yes”  i { SELECT }
4{V}/{^} : “Yes”  i { SELECT }
5{OFF }
TG403x.book  Page 19  Wednesday, December 23, 2009  1:58 PM 
						

							Shared Phonebook
20For assistance, please visit http://www.panasonic.com/help
Chain dial
This feature allows you to dial phone 
numbers in the phonebook while you are 
on a call. This feature can be used, for 
example, to dial a calling card access 
number or bank account PIN that you 
have stored in the phonebook, without 
having to dial manually.
1During an outside call, press 
{MENU }.
2{V} /{^} : “Phonebook ” i  
{ SELECT }
3{V}/{^} : Select the desired entry.
4Press  {CALL } to dial the number.
Note:
L When storing a calling card access 
number and your PIN in the 
phonebook as one phonebook entry, 
press  {PAUSE } to add pauses after 
the number and PIN as necessary 
(page 15).
L If you have rotary/pulse service, you 
need to press  {*} (TONE) before 
pressing  {MENU } in step 1 to change 
the dialing mode temporarily to tone. 
When adding entries to the 
phonebook, we recommend adding 
{*} (TONE) to the beginning of 
phone numbers you wish to chain dial 
(page 18).
TG403x.book  Page 20  Wednesday, December 23, 2009  1:58 PM