Panasonic Kx Fpg381 Plain Paper Fax Operating Instructions

							6. Copy
59
Letter = 216 mm × 279 mm (81/2 × 11)
Legal = 216 mm × 356 mm (81/2 × 14)
A4 = 210 mm × 297 mm (81/4 × 1111/16)
Note:
LIf the appropriate reduction rate is not 
selected, the document may be divided and 
the top of the second page will be deleted.
LIf the image at the bottom of the document is 
not copied when you copy a document that is 
the same length as the recording paper, try 
92% or 86%.
To collate multiple copies
The unit can collate multiple copies in the same 
order as the original document pages.
1.After step 4 on page 58, enter the number of 
copies (up to 30).
2.Press {>} 2 times.
L“COLLATE OFF” will be displayed.
3.Press {A} or {B} repeatedly to display 
“COLLATE ON”.
4.Press {START}.
Example: Making 2 copies of a 4-page 
original document
Note:
LThe unit will store the documents into 
memory while collating the copies. If memory becomes full while storing, the unit will only 
print out the stored pages.
LAfter copying, the collating feature will turn 
OFF automatically.
SettingRecording 
paper sizeOriginal 
document 
size
100% 
(default)Letter Letter
Legal Letter, A4, 
Legal
A4 A4, Letter
92%Letter A4
86%Letter A4
72%Letter Legal
A4 Legal
Collated 
pages
4
3
2
1
4
3
2
1
Uncollated 
pages
1
1
2
2
3
3
4
4
0519_FPG381.book  Page 59  Monday, May 19, 2003  6:46 PM 
						

							7. Answering Machine
60
7 Answering Mach in e Voice Mailbox
7.1 Mailbox features
This unit provides 3 mailboxes (mailbox 1, 2, 3) 
for recording voice messages. Callers using a 
touch tone phone can leave a message in a 
specific mailbox by entering a mailbox number. 
Callers who use rotary phones or do not specify 
a mailbox can leave messages in mailbox 1. 
Also, passwords can be assigned to mailboxes 2 
and 3. This is useful if you share the unit with 
other people, because only the person who 
knows the mailbox password can listen to 
messages in a mailbox.
7.1.1 To use a mailbox
1Record your TAM/FAX greeting message 
(page 61).
2Program a password for mailbox 2 or 3, if 
necessary.
–For mailbox 2 password, see feature #51 
of the base unit programming (page 71).
–For mailbox 3 password, see feature #52 
of the base unit programming (page 71).
LYou can also program a password using 
the handset (page 76).
3Set the unit to TAM/FAX mode (page 54).
7.1.2 When a caller calls
1Call your unit from a remote touch tone 
telephone.
LThe TAM/FAX greeting message will be 
played.
2Press {#} and the desired mailbox number 
({1}, {2} or {3}).LIf the caller does not enter a mailbox 
number, the message will be recorded in 
mailbox 1.
3After your unit announces “Please leave your 
message.”, leave a message.
Note:
LThe total recording time is about 15 
minutes. If messages are recorded in noisy 
rooms, the time may be shortened by up to 3 
minutes.
LA maximum of 64 messages (including the 
greeting message and memo messages) can 
be recorded.
LYou can transfer a call to one of the 
mailboxes, so that callers can leave a 
message there (page 63).
Caller’s recording time
You can select the caller’s recording time 
(feature #10 on page 69, or page 75). The 
default setting is 3 minutes.
Gree ting
Caller 
presses 
{#}{2}.
If not 
specified
Caller 
presses 
{#}{1}.Caller 
presses 
{#}{3}.
Incoming 
voice messages
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							7. Answering Machine
61
7.2 Recording your 
greeting message
You can record your own greeting message for 
TAM/FAX mode, for a maximum of 16 seconds 
(default) or 60 seconds in length. We 
recommend you record a message of less than 
12 seconds to make it easier to receive faxes. If 
a greeting message is not recorded, one of two 
pre-recorded greetings will be played when a call 
is received (page 61).
Suggested message:“This is (your name). We 
are unable to answer right now. To send a fax, 
start transmission. To leave a message for John, 
press 
{#} and {1}, for Jane press {#} and {2}, 
for Jack press 
{#} and {3}. Or just stay on the 
line and leave a message after the beep. Thank 
you.”
1Press and hold {GREETING} until the unit 
announces “Record greeting after the beep.”.
LA long beep will sound.
2Speak clearly about 20 cm (8 inches) away 
from the microphone.
LThe display will show the remaining 
recording time.
3When finished recording, press 
{GREETING}.
LThe unit will repeat your message.
LYou can also finish recording by pressing 
{STOP}.Note:
LIf 6 beeps sound and the unit announces 
“Your greeting was not recorded. Record your 
greeting again.”, start again.
LYou can choose 60 seconds for your 
TAM/FAX greeting message (feature #54 on 
page 72).
–If you change the maximum greeting 
message time to 60 seconds, we 
recommend that you tell the caller in your 
TAM/FAX greeting message to press *9 
before starting fax transmission.
–If you change the maximum greeting 
message time from 60 seconds to 16 
seconds, your current greeting message 
will be deleted. When a call is received, 
the pre-recorded greeting message will 
be played.
Checking the greeting message
Press {GREETING}.
LThe unit will play the greeting message.
7.2.1 Erasing your recorded 
greeting message
Press {GREETING}, and then press {ERASE} 
while your greeting message is played.
LThe unit will answer a call with a pre-recorded 
greeting message.
7.2.2 Pre-recorded greeting 
message
If you do not record a greeting message, one of 
two pre-recorded messages will be played when 
a call is received, depending on the caller’s 
recording time (feature #10 on page 69, or page 
75).
To check the pre-recorded greeting, press 
{GREETING}.
LA pre-recorded greeting will be played as 
follows:
–When the recording time is set to “1 MIN”, “2 
MIN” or “3 MIN”:
“Hello! We are unable to answer right now. To 
send a fax, please start transmission. To 
leave a voice message, please speak after 
the beep. Thank you.”
–When the recording time is set to “GREETING 
ONLY”:
“Hello! We are unable to answer right now. 
Please try again later. Thank you.”
{ERASE}
{GREETING}
{STOP}
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							7. Answering Machine
62
Memo Message
7.3 Leaving a message for 
others or yourself
You can record a voice memo to leave a private 
message for yourself or someone else.
LKeep the front cover page open for button 
locations.
1Press {MEMO}.
LThe unit will announce “Please select 
mailbox.”.
2Within 5 seconds, press a {MAILBOX} 
button ({MAILBOX 1}, {MAILBOX 2} or 
{MAILBOX 3}).
LA long beep will sound.
3Speak clearly about 20 cm (8 inches) away 
from the microphone.
4When finished recording, press {MEMO} or 
{STOP}.
Note:
LIf you record for over 3 minutes, the unit will 
stop recording.
LIf 6 beeps sound and the unit announces 
“Your message was not recorded. Record 
your message again.”, start again.
LIf 6 beeps sound and the unit announces 
“Memory full”, the unit will exit recording 
mode. Erase unnecessary messages (page 
63) and try again.
Inco ming  Mes sag es
7.4 Listening to recorded 
messages
The base unit display will show the total number 
of recorded messages.
When the unit has recorded new voice 
messages:
–The AUTO ANSWER indicator will flash 
when AUTO ANSWER is turned ON.
–The mailbox icons which contain new 
messages will flash on the base unit display.
If only old messages exist in a mailbox:
–The AUTO ANSWER indicator will be lit but 
will not flash when AUTO ANSWER is turned 
ON.
–The mailbox icons will be lit but will not flash.
Example:
10 messages exist in total;
Mailbox 1 has new messages;
Mailbox 2 has old messages;Mailbox 3 has no messages.
7.4.1 To play back messages
Press the {MAILBOX} button whose icon is 
flashing on the display ({MAILBOX 1}, 
{MAILBOX 2} or {MAILBOX 3}).
LThe unit will announce “Mailbox (no.)” and 
the number of new messages in the mailbox, 
and will play back the new messages.
LIf old messages exist with new messages in 
the mailbox, only new messages will be 
played back.
LWhen the mailbox has no new messages, 
the unit will announce “Mailbox (no.), no new 
12
{STOP}{ERASE}
{MAILBOX}
{}{A}{B}
{TRANSFER}
FLASH/LIGHT
{DIGITAL SP-PHONE}
{INTERCOM/TRANSFER}
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							7. Answering Machine
63
messages. All message playback”, and will 
play back all messages in the mailbox.
When mailbox 2 or 3 has the password
1Press {MAILBOX 2} or {MAILBOX 3}.
LThe unit will announce “Enter mailbox 
password” and “PASSWORD=” will be 
displayed.
2Enter the mailbox password (feature #51 on 
page 71, feature #52 on page 71, or page 
76).
LThe unit will announce “Mailbox (no.)” 
and the number of new messages in the 
mailbox, and will play back the new 
messages. If there are no new 
messages, all messages in the mailbox 
will be played back.
During playback
LThe display shows the message number of 
the mailbox.
Example: While the first message of the 
mailbox is being played back.
LAdjust the speaker volume using {A} or {B}.
LAt the end of the last message of the mailbox, 
the unit announces “End of final message”. 
The unit will announce the remaining 
recording time if it is less than 5 minutes.
LIf a call is being received, you will hear 
incoming call tones (feature #73 on page 72, 
or page 74). To answer the call, press 
{DIGITAL SP-PHONE}.
LIf the unit announces “Memory full” after 
playback, erase unnecessary messages 
(page 63).
To repeat a message
Press {
						

							7. Answering Machine
64
the caller to press # and the intended mailbox 
number before the transfer.
1Press {INTERCOM/TRANSFER} on the 
handset or press {TRANSFER} on the base 
unit.
LThe call will be put on hold.
L“IN USE” will flash on the handset.
2Press {9} to hang up the call.
LAfter you press {9}, the caller can then 
access a mailbox and leave a message 
there (page 60).
Note:
LEven if you subscribed to a Caller ID service 
(page 40), caller information will not be 
displayed while the transferred caller is 
recording a message or while that message 
is being played. The unit will store the caller 
information if the transferred call is an 
incoming call.
7.5 Remote operation with 
the handset
7.5.1 Listening to recorded 
messages
You can access the mailboxes from your handset 
and listen to messages. If “PLAY” flashes on the 
handset display, there are new messages in a 
mailbox(es).
1Press the right soft key ({PLAY}).
LA beep will sound and the unit will 
announce “Please select mailbox.”. To 
switch to the receiver, press {TA L K}. To 
switch back to the speaker, press {SP-
PHONE}.LThe mailboxes that have new messages 
will flash.
2Press {#}{1} (mailbox 1), {#}{2} (mailbox 
2) or {#}{3} (mailbox 3).
LIf “Enter mailbox password” is announced 
and displayed, mailbox 2 or 3 has a 
password. Enter it (feature #51 on page 
71, feature #52 on page 71, or page 76).
LThe unit will announce “Mailbox (no.)” 
and the number of new messages in the 
mailbox, and will play back the new 
messages.
LTo play all messages in the mailbox, 
press {5}.
LYou can enter the desired direct 
commands for other functions (page 65).
LIf you do not enter a direct command after 
playback, the voice menu will start (page 
64).
3Press {OFF} to end the operation.
Note:
LIf you do not select a mailbox in step 2, the 
unit will announce the number of new 
messages in mailbox 1 and they will be 
played.
During playback
LAdjust the speaker or receiver volume using 
{v} or {e}.
LAt the end of the last message of the mailbox, 
the unit announces “End of final message”. 
The unit will announce the remaining 
recording time, if it is less than 5 minutes.
LIf a call is being received, you will hear 
incoming call tones (feature #73 on page 72, 
or page 74). To answer the call, press 
{TA L K} or {SP-PHONE}.
LIf the unit announces “Memory full” after 
playback, erase unnecessary messages 
(page 65).
Voice menu for handset remote operation
If no commands are entered after you listened to 
new messages in the mailbox and the unit 
announced “End of final message”, the handset 
will start the following voice menu.
“Press 4 to play back new messages. Press 5 to 
play back all messages.”
LYou can enter direct commands even after 
the voice menu has started.
PLAY
{TALK} {DIAL}
{SP-PHONE}
{OFF} {}{e}{v}{PLAY}{EDIT}
Remote operation
#,1=Mailbox1
#,2=Mailbox2
#,3=Mailbox3Example:
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							7. Answering Machine
65
To switch to another mailbox
Press {#} and the mailbox number ({1}, {2} or 
{3}) during the remote operation.
7.5.2 Remote operation using 
the direct commands
{1} Repeat (During playback)
LThe current message is repeated.
LIf pressed within 5 seconds of playback, the 
previous message will be played.
LYou can also press {} to skip a message.
{3} Changing playback speed (During 
playback)
LEach time you press the button, the playback 
speed will change between slow/normal. 
“slow” will be displayed for the slow speed.
{4} New message playback
LOnly new messages are played back.
{5} All message playback
LAll messages are played back.
{9} Stop
LOperation is stopped temporarily.
LTo resume operation, enter a direct 
command within 15 seconds, or the voice 
menu will start (page 64).
{*}{4} Erasing a specific message (During 
playback)
LThe current message is erased.
LA short beep will sound and the next 
message will be played.
{*}{5} Erasing all messages
LAll recorded messages in the mailbox are 
erased.
LA long beep will sound and the unit will 
announce “Mailbox (no.), no messages.”.
{#}{1} Selecting mailbox 1
LMailbox 1 is selected and the unit announces 
the number of new messages in mailbox 1.
{#}{2} Selecting mailbox 2
LIf mailbox 2 has a password (feature #51 on 
page 71, or page 76), enter it. Mailbox 2 is 
selected and the unit announces the number 
of new messages in mailbox 2.
{#}{3} Selecting mailbox 3
LIf mailbox 3 has a password (feature #52 on 
page 71, or page 76), enter it. Mailbox 3 is 
selected and the unit announces the number 
of new messages in mailbox 3.For Caller ID service users (page 40)
During playback, the display shows the name 
and/or number of the caller whose message 
is being played.
You can call back the displayed number 
using the handset
Press the left soft key ({DIAL}) while the 
number is displayed.
LThe handset stops playback and 
automatically dials the phone number.
LIf you need to edit the phone number to 
return the call, press the right soft key 
({EDIT}) until the desired edit pattern is 
displayed. The number will be edited to 
one of 3 patterns (page 42). You can then 
return the call.DIALEDIT
Example:
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							7. Answering Machine
66
Remote Operation
7.6 Operating from a remote location
You can call your unit from a remote location and access the answering machine.
Important:
LProgram the remote operation ID beforehand (feature #11 on page 69, or page 76).
LSet the unit to TAM/FAX mode before going out (page 54).
LUse a touch tone telephone for remote operations.
Helpful hints:
LWhen you press a button, press firmly.
LPlease make a copy of the following table, and carry it with you when you go out.
7.6.1 Summary of remote 
operation
1Call your unit.
2During or after the TAM/FAX greeting 
message;
For mailbox 1
Press the remote operation ID.
For mailbox 2 or 3 (when you program the 
password)
Enter the password.
3Start remote operations.
When there are new recorded messages
LThe unit will announce “Mailbox (no.)” 
and the number of new messages in the 
mailbox, and will play back the new 
messages.
When there are no new messages
Voice guide:
“Mailbox (no.), no new messages.”When voice memory is full
Voice guide:
“Memory full”
Erase unnecessary messages.
4After 3 seconds, the voice menu will start 
(page 67). Follow the menu or enter the 
direct commands (page 65).
5To end remote operation, hang up.
OR
To listen to messages in another mailbox, 
press {#}{1} (mailbox 1), {#}{2} (mailbox 
2) or {#}{3} (mailbox 3).
LIf the unit announces “Enter mailbox 
password.”, mailbox 2 or 3 has a 
password (feature #51 on page 71, 
feature #52 on page 71, or page 76). 
Enter the password.
Note:
LThe unit will announce the remaining 
recording time after playback, if it is less than 
5 minutes.
LThe messages are saved.
Answering machine remote operation
1.Call your unit.
2.During or after the greeting message,
–to access mailbox 1, enter the remote 
operation ID.
–If mailbox 2 or 3 has a password, enter the 
password of the mailbox you want to 
access.
3.Follow the voice menu or enter the direct 
commands within 10 seconds.
LTo record a message, call your unit, press 
{#} and the mailbox number (1, 2 or 3), then 
leave a message.{3}Slows down playback speed
{4}New message playback
{5}All message playback
{9}Stops the operation temporarily
{*}{4}Erases a specific message
{*}{5}Erases all messages
{0}Turns OFF the answering machine
Buttons Direct commands{#}{1}Selecting mailbox 1
{1}Repeats a message{#}{2}Selecting mailbox 2
{2}Skips a message{#}{3}Selecting mailbox 3
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							7. Answering Machine
67
7.6.2 Remote operations 
following voice menu
During remote operation, the unit will provide 
voice prompts in the following order.
{1}: All recorded messages in the mailbox will be 
played back.
{2}: Voice prompt 2 is announced.
{1}: Only new messages in the mailbox will be 
played back.
{2}: Voice prompt 3 is announced.
{1}: The unit will announce “Please leave your 
message.” and you can leave your own voice 
message in the mailbox. When you finish 
recording, hang up.
{2}: Voice prompt 4 is announced.
{1}: All recorded messages in the mailbox will be 
erased and the unit will announce “Mailbox (no.), 
no messages.”.
{2}: Voice prompt 1 is announced.
7.6.3 Remote operation using 
the direct commands
{1} Repeat (During playback)
LThe current message is repeated.
LIf pressed within 5 seconds of playback, the 
previous message will be played.
{2} Skip (During playback)
LThe current message is skipped. The next 
message is played.
{3} Slow talk message playback (During 
playback)
LEach time you press the button, the playback 
speed will change between slow/normal.
{4} New message playback
LOnly new messages are played back.
{5} All message playback
LAll messages are played back.
{9} Stop
LOperation is stopped temporarily.LTo resume operation, enter a direct 
command within 15 seconds, or the voice 
menu will start (page 67).
{*}{4} Erasing a specific message (During 
playback)
LThe current message is erased.
LA short beep will sound and the next 
message will be played.
{*}{5} Erasing all messages
LAll recorded messages in the mailbox are 
erased.
LA long beep will sound and the unit will 
announce “Mailbox (no.), no messages.”.
{0} Turning OFF the answering machine
LThe unit hangs up and will not answer calls 
until turned ON again (page 54, 67).
{#}{1} Selecting mailbox 1
LMailbox 1 is selected and the unit announces 
the number of new messages in the mailbox.
{#}{2} Selecting mailbox 2
LIf mailbox 2 has a password (feature #51 on 
page 71, or page 76), enter it. Mailbox 2 is 
selected and the unit announces the number 
of new messages in the mailbox.
{#}{3} Selecting mailbox 3
LIf mailbox 3 has a password (feature #52 on 
page 71, or page 76), enter it. Mailbox 3 is 
selected and the unit announces the number 
of new messages in the mailbox.
Turning ON the AUTO ANSWER mode
Call your unit and let it ring 15 rings.
LThe unit will answer your call with the 
greeting message, and AUTO ANSWER 
mode will be turned ON.
LWhen AUTO ANSWER is turned ON, the 
receiving mode will be set to FAX ONLY or 
TAM/FAX mode, depending on the setting of 
feature #77 (page 73).
7.6.4 Interrupting remote 
operation
If you mistakenly answer the call while a user is 
accessing a mailbox from a remote location:
1Press {INTERCOM/TRANSFER} on the 
handset or {TRANSFER} on the base unit.
2Press {9}.
LThe user can then access a mailbox by 
entering the remote code or the mailbox 
password. 1“Press 1 to play back all messages. Press 
2 for other functions.”
2“Press 1 to play back new messages. 
Press 2 for other functions.”
3“Press 1 to record your message. Press 2 
for other functions.”
4“Press 1 to erase all messages. Press 2 
for other functions.”
0519_FPG381.book  Page 67  Monday, May 19, 2003  6:46 PM 
						

							8. Programmable Features
68
8 Progra mma ble  Features Features (Base Unit)
8.1 Base unit 
programming
Helpful hints:
LTo exit programming, press {MENU} any 
time.
8.1.1 Programming basic 
features
1Press {MENU}.
2Select the feature you wish to program.
Press {} repeatedly to display the 
desired feature.
LThe current setting of the feature will be 
displayed.
3Press {A} or {B} repeatedly to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
4Press {SET}.
LThe setting you selected is set, and the 
next feature will be displayed.
5To exit programming, press {MENU}.
8.1.2 Programming advanced 
features
1Press {MENU}.
2Press {} repeatedly to display 
“ADVANCE SETTINGS”.
3Press {SET}.
4Select the feature you wish to program.
Press {} repeatedly to display the 
desired feature.
LThe current setting of the feature will be 
displayed.
5Press {A} or {B} repeatedly to display the 
desired setting.
LThis step may be slightly different 
depending on the feature.
6Press {SET}.
LThe setting you selected is set, and the 
next feature will be displayed.
7To exit programming, press {MENU}.
Programming by entering the program 
code number directly
You can select a feature by directly entering the 
program code (# and a 2-digit number) instead of 
using {}.
1.Press {MENU}.
2.Press {#} and the 2-digit code number 
(page 68 to page 73).
3.Press {A} or {B} repeatedly to display the 
desired setting.
4.Press {SET}.
5.To exit programming, press {MENU}.
8.2 Basic features
Code #00: Setting the Quick Setup
QUICK SETUP
PRESS SET
See page 21 for details.
Code #01: Setting the date and time
SETDATE&TIME
PRESS SET
See page 29 for details.
Code #02: Setting your logo
YOUR LOGO
PRESS SET
See page 30 for details.
Code #03: Setting your fax number
YOUR FAX NO.
PRESS SET
See page 32 for details.
Code #04: Printing a sending report
SENDING REPORT
MODE=ERROR [±]
To print a sending report for fax transmission 
results (page 51).
{SET}{MENU}
{}{A}{B}
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