Panasonic Kx Fl521 Plain Paper Laser Multifunction Operating Instructions

							Features Summary
61
Basic features!
Programming table
Code
#01
To set the date and time.SET DATE & TIME
mm/dd/yy  
hh:mm
(2 digits for
each entry)See page 17 for details.
See page 18 for details.
See page 20 for details.
“ERROR”: The sending report will
be printed only when fax
transmission fails. 
“ON”: The sending report will be
printed out after every transmission.
#02
To set your logo.
YOUR LOGO(Up to 30
characters)
Display & FeatureSettingsHow the unit operates
#03
To set your facsimile telephone
number. YOUR FAX NO.(Up to 20 
digits)
#04To print and check the sending
report for fax transmission results
(p. 34).SENDING REPORT
ERROR
ON
OFF
(The default setting is in bold type.)This setting is also available after
activating FAX ONLYmode (p. 43). #06
To change the number of rings
before the unit answers a call
in FAX ONLYmode FAX RING COUNT
1, 2, 3, 4
To change the number of rings
before the unit answers a call
in TAD/FAX mode TAD RING COUNT
1,2, 3, 4
TOLLSAVER
RINGER OFF
This setting is also available after
activating TAD/FAX mode.
See page 50 for details. 
						

							Features Summary
62
How to set menu options
1.Press.
2.Rotate until the desired
feature is displayed.
3.Press .
4.Rotate until the desired
setting is displayed.
JOG DIAL
SET
JOG DIAL
MENU5.Press .
6.Press.
MENU
SET
Note:
lStep 4 may be slightly different depending on the
feature.
lSee page 60 for more details.
Programming table (cont.)
CodeDisplay & FeatureSettingsHow the unit operates
Basic features (cont.)!
#13
If you cannot dial, change the
setting depending on your
telephone line service.DIALING MODE
TONE
PULSE
(The default setting is in bold type.)
“TONE”: For tone dial service.
“PULSE”: For rotary pulse dial
service.
“LETTER”: Letter size paper.
“LEGAL”: Legal size paper.
#16
To set the recording paper size.
PAPER SIZELETTER
LEGAL
You can select the bell or the melody.
The selected bell or melody will
sound while setting.
#17To set the ring melody.
MELODY RINGERBELL
MELODY
(A, B, C, D)
“VOX”: Unlimited
“1 MIN”: Up to 1 minute
ID = 1111.Follow steps 1–3 above.
2.Enter any 3-digit number except a
number using 0 or 7.
3.Press .
4.Press .
MENU
SET
VOX
1 MIN
#10
To change the recording time for an
incoming messageRECORDING TIME
To operate the answering device
from a remote locationREMOTE TAD ID#11 
						

							Advanced features!
Features Summary
63
How to set menu options
Programming table
Code
#22To print the journal report
automatically for fax communications.
AUTO JOURNALON
OFF
To send a document:
1.Insert the document.
2.Follow steps 1–3 above.
3.Rotate to select “ON”.
4.Press .
5.Enter the fax number.
6.Press .
7.Enter the transmission start time.
Press to select “AM” or “PM”.
8.Press .
9.Press .
lTo cancel after programming,
press then 
.SETSTOP
MENU
SET
SET
SET
JOG DIAL
“NEXTFAX”: This setting is effective
only for the next attempted fax
transmission. After transmission, the
unit will return to the previous setting.
“ERROR”: When the previous fax
transmission fails and you redial
the same number.
lThis feature is not available for
broadcast transmission.
lThe calling charge may be higher. #23If you have difficulty sending an
overseas fax, activate this feature
before starting transmission. This
feature makes sending documents
easier as the transmission speed is
slowed down.OVERSEAS MODE
Display & FeatureSettingsHow the unit operates
#25To send a fax automatically at a
specified time.
This allows you to take advantage
of low-cost calling hours offered by
your telephone company.
lThe setting can be reserved to
take place up to 24 hours in
advance.DELAYED SEND
NEXTFAX
ERROR
OFF
ON / 
fax no. /
hh:mm
OFF
(The default setting is in bold type.)“ON”: The unit will print the journal
report automatically after every 30
new fax communications (p. 34).
Note:
lStep 4 may be slightly different depending on the
feature.
lSee page 60 for more details.
1.Press.
2.Rotate until the following is
displayed.
Display:
Press and rotate until
the desired feature is displayed.
3.Press .
SET
JOG DIALSET
ADVANCED MODE
JOG DIAL
MENU4.Rotate until the desired
setting is displayed.
5.Press .
6.Press.
MENU
SET
JOG DIAL
#26
To print the Caller ID list
automatically.  AUTO CALL. LIST
ON
OFF“ON”: The unit will print the Caller
ID list automatically after every 30
new calls (p. 28). 
						

							Features Summary
64
A, B, C, D
OFF
#31If you subscribe to a Distinctive
Ring Service (Identa-Ring) from
your telephone company, activate
this feature.
This feature is also required for
voice mail service.RING DETECTION
Select the ring pattern to be
assigned to the facsimile number.
A: Standard ring (one long ring)
B: Double ring (two short rings)
C: Triple ring (short-long-short rings)
D: Other triple ring (short-short-long
rings)
lFor more information about
telephone services, contact your
telephone company.
CodeDisplay & FeatureSettingsHow the unit operates
(The default setting is in bold type.) #39
To adjust the display contrast.LCD CONTRAST
NORMAL
DARKER“NORMAL”: For normal contrast
“DARKER”: Used when the display
contrast is too light.
See pages 44 and 45 for details.
#30
To change the number of rings
when the unit detects a voice call in
TEL/FAX mode. SILENT FAXRING
3, 4, 5, 6
ON
OFF
“ON”: The unit will fit a received
document onto your recording
paper.
“OFF”: The unit will print the
original size. #37
To receive a fax document that is
longer than your recording paper. AUTO REDUCTION
How to set menu options
Advanced features (cont.)!
Note:
lStep 4 may be slightly different depending on the
feature.
lSee page 60 for more details.
1.Press.
2.Rotate until the following is
displayed.
Display:
Press and rotate until
the desired feature is displayed.
3.Press .
SET
JOG DIALSET
ADVANCED MODE
JOG DIAL
MENU4.Rotate until the desired
setting is displayed.
5.Press .
6.Press.
MENU
SET
JOG DIAL
Programming table (cont.) 
						

							Features Summary
65
CodeDisplay & FeatureSettingsHow the unit operates
ON
OFF
#44To alert you with beeps when a
received document is stored into
memory due to a problem.
RECEIVE ALERTIf you hear slow beeps, clear the
printing problem or supply paper to
print the stored document. The
beeps will stop.
#46
To receive a fax automatically when
you answer a call and hear a fax
calling tone (slow beep).
FRIENDLY RCVON
OFF
“ON”: You do not have to press
for fax reception.
FAX START
#41If you use an extension telephone
and wish to use it to receive a fax,
activate this feature, and enter the
code (p. 46).FAX ACTIVATION
ON/
CODE=9
OFF
1.Follow steps 1–3 on page 64.
2.Rotate to select “ON”.
3.Press .
4.Enter your code from 2 to 4 digits,
using 0–9 and .
5.Press .
6.Press .
lDo not enter “0000”.
MENU
SET
SET
JOG DIAL
If you hear slow beeps, press
and listen to
recorded messages (p. 53). The
beeps will stop.
PLAY MESSAGES#42
To alert you with beeps when a
new voice message is recordedMESSAGE ALERT
ON
OFF
If you hear slow beeps, erase the
recorded messages (p. 53). The
beeps will stop. #43To alert you with beeps when there
is less than 60 seconds of
remaining recording time.REC. TIME ALERTON
OFF
Voice guidance example:
“
Start transmission.”
“
Please hang up the handset for
transmission.
”
“
Transmission is complete.”
“
Transmission has failed.”
“Transmission has been interrupted.”
“Start reception.”
“Please hang up the handset for
reception.
”
“
Reception is complete.”
“
Reception has failed.”
“Reception has been interrupted.”
If you wish to hear the voice
guidance (see right) at each fax
transmission/reception, set this
feature to “ON”.
lTo hear the voice guidance only
when fax transmission/reception
fails, select “ERROR”.FAX GUIDANCE#47
ON
OFF
ERROR
(The default setting is in bold type.) 
						

							Features Summary
66
(The default setting is in bold type.)
Advanced features (cont.)!
How to set menu options
Note:
lStep 4 may be slightly different depending on the
feature.
lSee page 60 for more details.
1.Press.
2.Rotate until the following is
displayed.
Display:
Press and rotate until
the desired feature is displayed.
3.Press .
SET
JOG DIALSET
ADVANCED MODE
JOG DIAL
MENU4.Rotate until the desired
setting is displayed.
5.Press .
6.Press.
MENU
SET
JOG DIAL
CodeDisplay & FeatureSettingsHow the unit operates
Programming table (cont.)
“16s”: Up to 16 seconds
“60s”: Up to 60 seconds16s
#54To change the recording time for
your own TAD/FAX greeting
message (p. 51)GREETING TIME
1.Follow steps 1–3 above.
2.Rotate to select “ON”.
3.Press .
4.Enter the transfer telephone
number.
5.Press .
6.Press .
lThis feature can be turned on/off
from a remote location (p. 57).
MENU
SET
SET
JOG DIAL
#60To transfer a recorded incoming
message to another telephone 
(p. 58)MESSAGE TRANS.
ON
OFF
#61
To check, record or erase a transfer
greeting messageTRNS-GREETING
CHECK
RECORD
ERASESee page 59 for details.
#67To hear an incoming message
(ICM) from the speaker when the
answering device is recording the
message.ICM MONITOR
ON
OFF
If you select “OFF”, you cannot
monitor the incoming message.
60s 
						

							CodeDisplay & FeatureSettingsHow the unit operates
Features Summary
67
(The default setting is in bold type.)
See page 47 for details.
#70If you have a pager and wish to
know when your unit receives a fax
or an incoming message, activate
this feature.PAGER CALL
ON
OFF
#68ECM stands for Error Correction
Mode. To send a fax even if there
is static interference on the
telephone line.ECM SELECTION
ON
OFF
This feature is available when the
transmitting/receiving stations are
ECM compatible.
lIf documents are in memory, clear
them before making the setting 
(p. 42).
#77To change the receive mode in the
AUTOANSWER setting. AUTO ANSWER
TAD/FAX
FAX ONLY
TEL/FAX“TAD/FAX”: Telephone Answering
Device/Facsimile mode(p. 50)
“FAX ONLY”: Facsimile only mode
(p. 43)
“TEL/FAX”: Telephone/Facsimile
mode (p. 44, 45)
ON
OFF
#78If you use an extension telephone
in TEL/FAX mode, select the
desired number of rings of the
extension telephone.TEL/FAX RING1, 2, 3, 4
#80To reset on advanced features to
their default settings.SET DEFAULT
YES
NO
See pages 44 and 45 for details.
1.Follow steps 1–3 on page 66.
2.Rotate to select
“YES”.
3.Press .
4.Press again.
5.Press .
MENU
SET
SET
JOG DIAL
#79
To save on toner consumption.TONER SAVE
“ON”: The toner cartridge will last
longer.
lThis feature may reduce print
quality. You can confirm the status of the
other party’s machine.
lIf the ring back tone continues, the
other party’s machine may not be a
facsimile or may have run out of
paper. Check with the other party.
lThe connecting tone volume
cannot be adjusted. #76If you often have trouble when
sending a fax, this feature allows
you to hear connecting tones: fax
tone, ring back tone and busy tone.CONNECTING TONE
ON
OFF
See page 35 for details.
#75
To apply to the NetMoves Global
Fax Network and activate the IQ-
FAX function.IQ-FAXON
OFF 
						

							For fax advantage assistance, call 1-800-435-7329.
Error Messages
Reports!
Communication message
COMMUNICATION ERROR
DOCUMENT JAMMED
ERROR-NOT YOUR UNIT
MEMORY FULL
NO DOCUMENT
OTHER FAX NOT RESPOND
PRESSED THE STOP KEY
THE COVER WAS OPENED
OK40–42
46–52
58, 65 
68, 72
FF
43
44
—
54
59
70
—
—
—
—
—
—
lA transmission or reception error occurred. Try
again or check with the other party.
lA line problem occurred. Connect the telephone
line cord to a different jack and try again.
lAn overseas transmission error occurred. Try using
the overseas mode of feature #23 (p. 63).
lThe document is jammed. Remove the jammed
document (p. 80).
lA transmission or reception error occurred because
of a problem with the other party’s fax machine.
Check with the other party.
lThe document was not received due to memory
being full.
lThe document was not fed into the unit properly.
Reinsert the document and try again.
lThe other party’s fax machine is busy or has run
out of recording paper. Try again.
lThe document was not fed properly. Reinsert the
document and try again.
lThe other party’s fax machine rings too many
times. Send the fax manually – dial the number,
confirm the fax tone, and press  .
lThe other party’s machine is not a facsimile. Check
with the other party.
lThe number you dialed is not in service.
lwas pressed and fax communication was
canceled.
lThe front cover was opened. Close it and try again.
lFax communication was successful.
STOP
FAX START
Error
codeCause & solution
68
If your unit cannot send a fax, check the following:
—the number you dialed is correct,
—the other party’s machine is a facsimile.
If the problem remains, correct it by following the communication message printed on the
sending and journal reports (p. 34). 
						

							For fax advantage assistance, call 1-800-435-7329.69
Display!
If the unit detects a problem, one or more of the following messages will appear on the display.
Error Messages
Display messageCause & solution
lThere is something wrong with the unit. Contact our service
personnel. CALL SERVICE
lThe document was not fed into the unit properly. Reinsert the
document. If misfeeding occurs frequently, clean the document
feeder rollers (p. 82) and try again. If the problem remains, adjust
the feeder pressure (p. 81). CHECK DOCUMENT
lThe drum unit was not inserted properly. Reinsert it correctly 
(p. 12). CHECK DRUM
lMemory (telephone numbers, parameters, etc.) has been erased.
Re-program. CHECK MEMORY
lThe front cover is open. Close it.
COVER OPEN
lRecording paper was not fed into the unit properly. Reinsert the
recording paper (p. 79). FAILED PICK UP
lThe unit has a document in memory. See the other displayed
message instructions to print out the document. FAX INMEMORY
lThe memory is full of received documents due to a lack of
recording paper or a recording paper jam. Install paper or clear
the jammed paper.
lWhen performing memory transmission, the document being
stored exceeds the memory capacity of the unit. Transmit the
entire document manually. FAXMEMORYFULL
lThere is no space to store new stations in the JOG DIALdirectory.
Erase unnecessary stations (p. 24). JOG-DIAL FULL
lWhen making a copy, the document being stored exceeds the
memory capacity of the unit. Press to clear the
message. Divide the document into sections.
STOPMEMORY FULL
lThere is no room left in memory to record a voice message.
Erase unnecessary messages (p. 53). MESSAGE FULL
(continued)
lThere is something wrong with the drum unit. Replace the drum
unit and the toner cartridge (p. 76). CHANGE DRUM 
						

							70
Error Messages
For fax advantage assistance, call 1-800-435-7329.
Display messageCause & solution
lThe document is jammed. Remove the jammed document (p. 80).
lAttempted to transmit a document longer than 600 mm. Press
to remove the document. Divide the document into two
or more sheets and try again.
STOP
REMOVE DOCUMENT
lRecording paper is not installed or the unit has run out of paper.
Install paper (p. 15).
lRecording paper is not fed into the unit properly. Reinstall paper
(p. 15). OUT OF PAPER
lThe other party’s fax machine is busy or has run out of recording
paper. Try again. NO FAX REPLY
lArecording paper jam occurred. Clear the jammed paper (p. 78).
PAPER JAMMED
lThe unit is warming up. Wait for a while.
PLEASE WAIT
lThe other party’s fax machine is busy or has run out of recording
paper. Try again. REDIAL TIME OUT
lThe toner cartridge is empty. Replace the toner cartridge (p. 76).
TONER EMPTY 
lAtransmission error occurred. Try again.
TRANSMIT ERROR
lThe remaining toner is low. Replace the toner cartridge as soon
as possible (p. 76). We recommend you replace the drum unit
every third time you replace the toner cartridge. To check the
drum life and quality, please print the printer test list (p. 84). TONER LOW
lThere is something wrong with the modem circuit. Contact our
service personnel. MODEM ERROR
lThe unit printed on paper which is shorter than letter size paper.
To prevent the drum unit from becoming dirty, use letter or legal
size paper. WRONG PAPER