Panasonic Kx Fl521 Plain Paper Laser Multifunction Operating Instructions

							31
Sending Faxes
To select the resolution
Select the desired resolution according to the
type of document.
STANDARD:For printed or typewritten 
originals with normal-sized characters.
FINE: For originals with small printing.
SUPER FINE:For originals with minute 
printing.
PHOTO:For originals containing 
photograph.
PHOTO WITH TEXT:For originals 
containing photograph and text.
lUsing the “FINE”, “SUPER FINE”, “PHOTO”
or “PHOTO WITH TEXT” setting will
increase transmission time.
lIf the resolution setting is changed during
feeding, it will be effective from the next
sheet.
lThe “SUPER FINE” resolution only works
with other compatible fax machines.
Sending from memory
You can press 
instead of                        to scan the
document into memory before sending.
After storing, the unit will transmit the
document.
lIf the document exceeds the memory
capacity (p. 88), sending will be canceled.
QUICK SCAN START
Sending a fax manually!
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 15 pages) FACE
DOWN until the unit grabs the document and
a single beep is heard.
Display:
3
If necessary, press 
repeatedly to select the desired setting 
(see below).
4
Press  or lift the
handset.
5
Dial the fax number.
Example:
6
When the fax tone is heard:
Press  , and replace the
handset if you are using it.
OR
When the other party answers your call:
Ask them to press their start button. When
the fax tone is heard, press 
and replace the handset if using it.
CONNECTING.....
FAX START
FAX START
TEL=5678901
TEL=
DIGITAL SP-PHONE
RESOLUTION
STANDARD
FACE DOWN
Document guides
Handset
RESOLUTIONSTOP
REDIAL/PAUSE
Display
QUICK SCAN START
FAX START
DIGITAL SP-PHONE
To stop transmission
Press .
To redial the last number
Press .
lIf the line is busy, the unit will automatically redial the
number up to 2 times.
lDuring redial, the following will be displayed.
Display:
lTo cancel redialing, press  .
Convenient way to send a fax
You can dial the fax number first before inserting the
document. This is convenient if the other party’s number
is indicated on the document.
1.Enter the fax number.
lThe handset must be on the cradle.
2.Insert the document.
3.Press .
FAX START
STOP
WAITING REDIAL
REDIAL/PAUSE
STOP
FAX START 
						

							32
Sending Faxes
Sending a fax using ONE-TOUCH DIALand 
JOG DIAL!
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 15 pages) FACE
DOWN until the unit grabs the document and
a single beep is heard.
Display:
3
If necessary, press 
repeatedly to select the desired setting 
(p. 31).
4
Enter the fax number.
Using ONE-TOUCH DIAL1–5:
Press the desired ONE-TOUCH DIALkey.
Using ONE-TOUCH DIAL6–10:
Press , then press the desired
ONE-TOUCH DIALkey.
Using :
Display the desired name and press
.
FAX START
JOG DIAL
LOWER
RESOLUTION
STANDARD
Display
ONE-TOUCH DIAL
LOWER
FACE DOWN
Document guides
RESOLUTIONJOG DIAL
STOP
FAX START
Before using this feature, program the desired names and telephone numbers into ONE-TOUCH
DIALand JOG DIAL(p. 22, 23).
If your unit does not send a fax
lConfirm the stored telephone number on the
display and check that the number dialed is
answered by the other party’s machine (p. 25).
lThe connecting tone will be heard during dialing
to tell you the status of the other party’s machine
(feature #76 on page 67).
Fax auto redial
If the line is busy or if there is no answer, the unit
will automatically redial the number up to 2 times.
lThis feature is also available for delayed
transmission (feature #25 on page 63).
lDuring redial, the following will be displayed.
Display:
lTo cancel redialing, press .STOP
WAITING REDIAL 
						

							33
Sending Faxes
Sending a fax with the voice guide!
You can send documents by following the voice guide. After transmission, the voice guide will
turn off automatically.
1
Press twice.
Display:
2
Press .
3
Insert the document (up to 15 pages) FACE
DOWN until the unit grabs the document and
a single beep is heard.
lIf necessary, press 
repeatedly to select the desired setting (p. 31).RESOLUTION
SET
SEND GUIDE
HELP
To transmit, insert the
document face down until you
hear the beep.
Voice guide:
Press the speaker phone
button, then dial the phone
number. When the fax tone is
heard, press the start button.
4
Press and
dial the fax number.
lYou can also use the handset.
5
When a fax tone is heard, press
.
FAX START
DIGITAL SP-PHONE
Documents you can send!
600 mm 
(23
5⁄8)
Paper width Minimum size 
128 mm
(5
)
128 mm
(5
)
Maximum size
216 mm
(8
1⁄2) 208 mm (83⁄16) 
Effective scanning area
 4 mm 4 mm 4 mm  4 mm
Scanned
area
216 mm (81⁄2)
Document weight
Single sheet:
45 g/m
2to 90 g/m2
(12 lb. to 24 lb.)
Multiple sheets:
60 g/m
2to 75 g/m2
(16 lb. to 20 lb.)
Note:
lRemove clips, staples or other similar fasteners.
lCheck that ink, paste or correction fluid has dried.
lDo not send the following types of documents. Use copies for fax transmission.
—Chemically treated paper such as carbon or carbonless duplicating paper
—Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)
—Electrostatically charged paper—Heavily curled, creased or torn paper
—Paper with a coated surface—Paper with a faint image
To transmit more than 15 pages at a time
lInsert the first 15 pages of the document. Add the extra pages (up to 15) before the last page is fed into the unit.
FACE DOWN
RESOLUTION
SET
HELP
Display
FAX START
DIGITAL SP-PHONE
Start transmission. 
						

							34
Sending Faxes
To confirm the communication results, the following reports are available.
Sending report
This report will provide you with a printed record of transmission results. To use this feature,
activate feature #04 (p. 61).
0123456780051SND
00COMMUNICATION ERROR  43 Jan. 20 2000 09:19AM
YOUR LOGO    :
YOUR FAX NO. :
Jan.20 09:18AM
SENDING REPORT
CODE
NO.USAGE TIMEMODEPAGES START TIMERESULT
OTHER FACSIMILE
SND:     Sent directly.
IQ-FAX: Sent to the fax server 
of the NetMoves 
network (p. 35).Communication
message (p. 68)Error code
Sample of a sending report
Journal report
The unit stores the 30 most recent fax communication results. When a new communication
occurs, the oldest communication result will be erased.
—To print manually, see page 84.
—
To print automatically after every 30 new fax communications, activate feature #22 (p. 63).
NO.
01
02
03
04
053332222
9998765
John
555556677USAGE TIME
0045
0058
0048
0245
0350MODE
SND
IQ-FAX
RCV
SND
SND
RCVPAGES
01
02
01
03
05
03OK
OK
OK
COMMUNICATION ERROR  43
OK
OK START TIMEJan. 25 2000 11:22AM
Jan.21 07:14AM
Jan.21 08:17AM
Jan.21 09:18AM
Jan.22 10:35AMRESULTCODE
OTHER FACSIMILE
JOURNAL
SND:     Sent directly.
IQ-FAX: Sent to the fax server 
of the NetMoves 
network (p. 35).
RCV:     Received directly.Communication
message (p. 68)Error code
Sample of a journal report
YOUR LOGO    :
YOUR FAX NO. :
Reports for confirmation! 
						

							35
Sending Faxes
IQ-FAX!
This feature can only be used after applying to NetMoves.
IQ-FAX is intelligent faxing which allows you to send faxes via the Internet using the IQ-FAX button.
Behind the IQ-FAX button is the NetMoves Global Fax Network which manages the delivery of your
fax to any fax machine in the world. It routes your fax via the best and most time-efficient route and
will automatically resend your fax for you if the receiving fax machine is unavailable.
This “fax-only” network has the added advantage of cost efficiency due to the Internet being
integrated into the network. Every fax is secure since the NetMoves network utilizes the highest
encryption legally allowed, ensuring that your document stays secure. You get the benefits of
carefree faxing with savings associated with the use of the Internet. It is simple, quick, and secure.
For more information, contact NetMoves at 1-888-332-9728. This number is pre-programmed in
the JOG DIALdirectory (p. 23). 
How your fax is sent to the other party’s fax machine
Fax server
Your unit will send a
fax to the fax server.The fax server will 
receive the fax from 
your unit, then send 
it to the other party’s 
fax machine.The other party’s fax 
machine will receive the 
fax from the fax server.
If any transmission 
errors occur between 
your unit and the fax 
server, your unit will 
automatically redial the 
fax server up to 2 times.If any transmission errors occur between the fax 
server and the other party’s fax machine, the fax 
server will automatically redial the other party’s 
fax machine up to 3 times. If your fax has still not 
been transmitted after 3 attempts, the fax server 
will fax a Non-Delivery Notice to you. In this 
case, there is no charge. Set your unit to receive 
a fax.
How to apply for the NetMoves Internet service for your
unit
1.Fill out the attached application form and fax it to 1-800-909-6649.
lThe NetMoves company will send you a welcome fax after they have activated your
account.
lThere is no application or monthly fee. You pay only for the faxes you send.
2.To activate the IQ-FAX function from your fax machine, set feature #75 to on (p. 67). 
						

							36
Sending Faxes
Sending a fax using the Internet
1
Adjust the width of the document guides to
the size of the document.
2
Insert the document (up to 15 pages) FACE
DOWN until the unit grabs the document and
a single beep is heard.
Display:
3
If necessary, press 
repeatedly to select the desired setting 
(p. 31).
4
Press .
5
Enter the fax number.
Using the dial keypad.
Using ONE-TOUCH DIAL1–5:
Press the desired ONE-TOUCH DIALkey.
Using ONE-TOUCH DIAL6–10:
Press , then press the desired
ONE-TOUCH DIALkey.
Using :
Display the desired name and press .
6
Press .
SENT TOSERVER
SENDING   P 1
CONNECTING.....
TRYING IQ-FAX
FAX START
JOG DIAL
LOWER
IQFAX TO WHERE?
IQ-FAX
RESOLUTION
STANDARD
FACE DOWN
Document guides
JOG DIAL
RESOLUTION
Display
FAX START
SET
ONE-TOUCH 
DIAL
LOWER
IQ-FAX
If you cannot send a fax
lContact NetMoves at 1-888-332-9728.
The NetMoves customer service center
may send you a program update. While
receiving this update, the following
message will be displayed for about 3
minutes.
Display:
lDuring this time, you will not be able to
operate the unit and the extension
telephone.
lIf a loading error occurs, the unit will
display the following message.
In this case, contact NetMoves at 
1-888-332-9728.LOADING ERROR
LOADING IQ-DATA
Note:
lIf your fax is not transmitted to the other party’s fax
machine, the NetMoves network will send a Non-
Delivery Notice to your unit.
lIf the number you dialed is out of the NetMoves network
service area, the unit will show the following messages
and send the fax directly over the telephone line.
Display:
If these messages are displayed when sending a fax
long-distance or internationally using IQ-FAX, contact
NetMoves at 1-888-332-9728.SENDING NORMALOUTOF NETWORK
SET 
						

							37
Sending Faxes
Note:
lIf you enter the wrong station, press  after step 4 to erase the station.
lConfirm the stored items by printing a broadcast programming list (p. 84).
STOP
Broadcast transmission!
This feature is useful for sending the same document often to selected parties (up to 20 stations).
First program the stations, then see page 39 for transmission.
lThe broadcast function utilizes ONE-TOUCH DIAL 1–3. The one-touch dial function will be canceled.
lBROADCAST key 1 and 2 can accept ONE-TOUCH DIAL and JOG DIAL entries. MANUAL BROAD
key can also accept manual dialing entries.
Programming the stations
SET
DIRECTORY PROGRAM
Display
LOWER
ONE-TOUCH 
DIAL
STOP
BROADCAST
MANUAL BROAD 
JOG DIAL
Using the dial keypad (only for
MANUAL BROAD):
Enter the fax number and press  .
Example:
lTo enter other stations, repeat this
step (up to 20 stations).
5
Press  after programming all
of the desired stations.
lTo program another broadcast key,
repeat steps 2 to 5.
6
Press  to exit the program.STOP
OR USE JOG-DIAL 
PRESS STATION
REGISTERED
SET
DIR=3456789 [01]
DIR=3456789
SET1
Press .
Display:
2
For BROADCAST 1–2:
Press the desired  key.
Rotate  to select “BROADCAST”.
Example:
For MANUAL BROADCAST:
Press .
Rotate  to select “MANUAL BROAD”.
3
Press .
4
Enter stations.
Using ONE-TOUCH DIAL 1–5:
Press the desired ONE-TOUCH DIAL key.
Example:
Using ONE-TOUCH DIAL 6–10: 
Press  , then press the desired
ONE-TOUCH DIAL key.
Example:
Using :
Display the desired name and press  .
Example:
DIR=John [02]
John [01]
SET
JOG DIAL
DIR=Luke [01]
LOWER
DIR=ANN [01]
DIR= [00]
SET
MANUAL BROAD
JOG DIAL
DIAL MODE
MANUAL BROAD
BROADCAST 1
JOG DIAL
DIAL MODE
BROADCAST
OR USE JOG-DIAL 
PRESS STATION
DIRECTORY PROGRAM 
						

							38
Sending Faxes
Erasing a stored station 
1
Rotate until the desired key
name is displayed.
Example:
2
Press .
3
Press to select “DELETE”.
4
Rotate until the desired station
you want to erase is displayed.
Example (JOG DIAL):
Example 
(ONE-TOUCH DIAL-3):
lTo cancel erasing, press .STOP
Sam
Dick
JOG DIAL
ADD=  DELETE=#
DIRECTORY PROGRAM

JOG DIAL
Adding a new station 
1
Rotate until the desired key
name is displayed.
Example:
2
Press .
3
Press to select “ADD”.
4
Rotate until the desired name
you want to add is displayed (only using
JOG DIALis available).
Example (JOG DIAL):
Example 
(ONE-TOUCH DIAL-2):
5
Press .
Example:
lTo add other stations, repeat steps 4 and 5
(up to 20 stations).Nikki
REGISTERED
SET
Peter
Mike
JOG DIAL
ADD=  DELETE=#
DIRECTORY PROGRAM

JOG DIAL
JOG DIALSET
DIRECTORY PROGRAM
Display
STOP
6
Press to
exit the program.DIRECTORY PROGRAM
5
Press .
6
Press .
Example:
lTo delete other stations, repeat
steps 4 to 6.
7
Press to
exit the program.DIRECTORY PROGRAM
Bob
DELETED
SET
YES:SET/NO:STOP
DELETE OK?
SET 
						

							39
Sending Faxes
Sending the same document to pre-programmed parties 
1
Insert the document FACE DOWN.
lIf necessary, press 
repeatedly to select the desired setting 
(p. 31).
2
Press the desired                         (1–2) or
. 
lYou can also use . Display the
desired key name, and press
.
Example:
lThe document will be fed into the unit and
scanned into memory. The unit will then
transmit the data to each station, calling
each number sequentially.
lAfter transmission, the stored document will
be erased automatically, and the unit will
automatically print a broadcast sending 
report
(see below).

FAX START
JOG DIAL
MANUAL BROAD
RESOLUTION
FACE DOWNFACE DOWNDisplay
RESOLUTIONSTOP
JOG DIAL
FAX START
SET
BROADCAST
MANUAL BROAD
Note:
lIf one of the stations is busy or does not answer, the
station will be skipped. All skipped stations will be
redialed up to 2 times after all of the other stations
have been called.
To cancel the broadcast setting
1.Press while the unit displays the
following message.
Display:
lThe display will show the following.
2.Press .
SET
YES:SET/NO:STOP
SEND CANCELED?
BROADCASTING
STOP
The “   ” mark shows the fax has been sent to the fax server of 
the NetMoves network (p. 35). The number shows the total 
number of pages sent to the fax server.
NO.
01
02
03
04Mike
Peter
Sam
KimUSAGE TIME
0110
0108
0109
0110
00437PAGES 
02
02
02
02
008OK
OK
OK
OK START TIMEJan. 10 2000 09:36AM
YOUR LOGO    :
YOUR FAX NO. :
Jan.10 09:31AM
Jan.10 09:33AM
Jan.10 09:34AM
Jan.10 09:35AM
TOTALRESULT (IQ-FAX)
OTHER FACSIMILE
(008)
BROADCAST REPORT 1
Sample of a broadcast sending report
BROADCAST 
						

							40
Receiving Faxes
Setting the unit to receive faxes!
You want to receive
all voice and fax
calls automatically.
When receiving voice calls:
The unit will activate the
answering device and record
voice messages.
When receiving fax calls:
The unit will activate the fax
function to receive documents.
is Mike...Hi, this
How you
want the unit
to receive
calls
You have to
set this.
This is how
the unit will
operate.
You have a separate
telephone line just
for faxes.
When receiving calls:
All incoming calls will be
answered as faxes.
Use only as a fax
FAX ONLY mode(p. 43)
Turn AUTO ANSWER  on  by
pressing .
AUTO ANSWER
ON
MIC
Use as answering 
device and/or fax
TAD/FAX mode (p. 50)
Turn AUTO ANSWER  on  by
pressing .
AUTO ANSWER
ON
MIC