Panasonic Kx Fl521 Plain Paper Laser Multifunction Operating Instructions

							Greeting
51
Microphone
RECORDSTOP
Display
/
SET
“This is (your name, business and/or telephone number). We are
unable to answer right now. To send a fax, start transmission. To
leave a message, speak after the beep. Thank you.”
Note:
lIf you make a mistake while recording, start
again from step 2.
lYou can choose 60 seconds for your own
TAD/FAX greeting message (feature #54 on
page 66).
—If you change to 60 seconds, we
recommend that you tell the caller in your
own TAD/FAX greeting message to press
9 before starting fax transmission.
—If you change to 16 seconds from 60
seconds, your own recorded TAD/FAX
greeting message will be deleted and the
pre-recorded message will be played.
“This is (your name, business and/or telephone number). We are
unable to answer right now. Please try again later. Thank you.”
1
Select the desired mode (TAD/FAX or
TEL/FAX) where you want to record a greeting
message (feature #77 on page 67).
2
Press twice.
lThe display will show the following
according to your selection in step 1.
TAD/FAX mode:
TEL/FAX mode:
3
Press .
lAlong beep will sound.
4
Speak clearly about 20 cm (8 inches) away
from the microphone.
lThe display will show the remaining
recording time.
TAD/FAX mode:
TEL/FAX mode:
5
When finished recording, press .
lThe unit will repeat your message. 
Adjust the volume using 
or .
STOP
T/F   REC.  15s
TAD   REC.  15s
SET
PRESS SET
TEL/FAX GREETING
PRESS SET
TAD GREETING
RECORD
You can record your own greeting messages for TAD/FAX and TEL/FAX modes. When receiving
a call, your own greeting message will be played instead of the pre-recorded message. The
recording time will be limited to 16 seconds. We recommend you record your message within 12
seconds to make it easier to receive faxes.
Suggested messages
TAD/FAX greeting message
TEL/FAX greeting message
Recording your own greeting messages! 
						

							Greeting
52
Checking the greeting messages
1
Select the desired mode (TAD/FAX or 
TEL/FAX) where you want to listen to a
greeting message (feature #77 on page 67).
2
If the AUTO ANSWER light is off, turn it on
by pressing .
If the AUTO ANSWER light is on, turn it off
once then on again.
TAD/FAX mode:
TEL/FAX mode:
lThe unit will play the greeting message.
TEL/FAX MODE
AFTER 2 RINGS
PICKUP &RCV CALL
AUTO ANSWER
STOPERASESET Display
1
Select the desired mode (TAD/FAX or
TEL/FAX) where you want to erase the
greeting message (feature #77 on page 67).
2
Press twice.
lThe display will show the following
according to your selection in step 1.
TAD/FAX mode:
TEL/FAX mode:
3
Press .
lTo cancel erasing, press .
4
Press .
lWhen receiving a call, the pre-recorded
greeting message will be played.
GREETING ERASED
SET
STOP
YES:SET/NO:STOP
ERASE GREETING?
SET
PRESS SET
TEL/FAX GREETING
PRESS SET
TAD GREETING
ERASE
Erasing your own recorded greeting messages!
AUTO ANSWER
Display 
						

							Incoming Messages
53
When the unit has recorded new voice messages:
—the AUTO ANSWER light will flash,
—the call counter will show the total number of recorded messages, and
—slow beeps will sound if the message alert feature is activated (feature #42 on page 65).
Example:
02
STOP
/JOG DIALPLAY MESSAGES
QUICK
ERASESET
SLOW
Display
FLASH/
LIGHTPress .
lOnly the new recorded messages will be
played.
lAdjust the speaker volume usingor
.
lYou can also press  to
play the new recorded messages when it
flashes.
lAfter playing back all of the new messages,
the AUTO ANSWER light will stop flashing
and just light up.
If you press at this
time, all the recorded messages will be
played.
PLAY MESSAGES
PLAY MESSAGES
Listening to recorded messages!
Call counter
Repeating a message
Rotate one click to the left while
listening to the message.
lIf you rotate to the left within 5
seconds of the beginning of the message, the
previous message will be played.
lTo play back a specific message, rotate
to the left or right and search for the
message you want to listen to.
Skipping a message
Rotate one click to the right to play
the next message.
Stopping playback
Press .
lIf you press     within 1 minute,
the unit will resume playing the rest of the
messages.
Voice time/day stamp
During playback, a synthesized voice will
announce the time and day of the week that each
message was recorded.
STOP
JOG DIAL
JOG DIAL
JOG DIAL
JOG DIAL
Changing the playback speed
Press to play messages at one and a
half times the original speed.
Press to play messages at half the
original speed.
lTo return to the original speed, press or
again during quick or slow 
playback.
Erasing all of the recorded messages
Check that you have listened to all of the recorded
messages.
1.Press .
Display:
2.
Press 
.
3.Press .
lTo erase a specific message, press
while listening to the message you want to erase.
SET
YES:SET/NO:STOP
ERASE MESSAGES?
SET
PRESS SET
ALL MESSAGES
ERASE
SLOW
SLOW
QUICK
PLAY MESSAGES
QUICK
ERASE
AUTO ANSWER 
						

							Recording
54
RECORDSTOPDisplay
Telephone conversation!
To leave a private message for yourself or someone else, you can record a voice memo. This
memo can be played back later, either directly or remotely.
1
Press.
Display:
2
Press .
lAlong beep will sound.
3
Speak clearly about 20 cm (8 inches) away
from the microphone.
4
When finished recording, press .STOP
MEMO RECORDING
SET
PRESS SET
MEMO MESSAGE
RECORD
Microphone
RECORDSTOP
Display
SET
You can record a telephone conversation. This conversation can be played back later, either
directly or remotely.
1
During a telephone conversation, press
.
Display:
2
To stop recording, press or replace
the handset.STOP
2WAY RECORDING
RECORD
Note:
lThere may be legal restrictions in your state on
recording two-way telephone conversations. Inform the
other party that the conversation is being recorded.
Memo message!
(leaving a message for others or yourself) 
						

							Erases a specific message
Erases all messages
Changes to TEL mode
Turns ON message transfer 
Turns OFF message transfer
Turns ON pager call
Turns OFF pager call
55
Remote Operation
Remote command
The following operations can be performed from a remote location using a touch tone telephone.
Program the remote operation ID (feature #11 on page 62) and set the unit to TAD/FAX
mode before going out (p. 50).
Dial keyPageDial keyRemote command Page
Skips the greeting message
Repeats a message
Skips a message
New message playback
All message playback
Room monitor
Re-records a greeting message
Stops re-recording of a greeting
message
9
7
6
5
4
2
1
057
56
56
56
56
57
57
57
84
83
82
81
80
5
457
57
57
57
57
57
57
Remote operation card
Please cut out and carry this card for assistance when using the remote operation.
Answering Device 
Remote OperationNotice of Remote Operation
Fold here
1.Call your unit.
2.Enter the remote operation ID
during the greeting
message.
lThe new messages will be
played automatically.
lIf there are no new
messages, wait for 4
seconds. All the messages
will be played back.
3.Press the remote command
key(s) within 10 seconds (see
the reverse side).
lThe remote operation is
available only from a touch tone
telephone when the unit is in
TAD/FAX mode.
lWhen the unit is in TEL mode,
call your unit and wait for 10
rings. The answering device will
temporarily answer the line.
Enter the remote operation ID
during the greeting message.
The unit will switch to TAD/FAX
mode.
lWhen you press a key, press
firmly.
lTo send a document, press
. When a fax tone is
heard, start transmission.
9
Operating from a remote location! 
						

							When there are no new recorded
messages
Press or wait for 4 seconds to listen to
all the messages.
When voice memory is full
Erase some or all of the messages 
(see next page).
5
56
Remote Operation
Skips the greeting
message
Repeats a message
Skips a message
New message playback
All message playback
Room monitor
Re-records a greeting
message
Stops re-recording of a
greeting message
KeyRemote command
9
7
6
5
4
2
1
0Erases a specific
message
Erases all messages
Changes to TELmode
Turns ON message
transfer
Turns OFF message
transfer
Turns ON pager call
Turns OFF pager call
KeyRemote command
84
83
82
81
80
5
4
Sorry, no more memory. 
Please erase unnecessary
messages.
Listening to recorded messages
When there are new recorded
messages
The voice guide will tell you the number of
new recorded messages and they will be
played automatically.
lTo repeat only the new messages:
Press .
lTo repeat the current message:
Press .
If you press within 5 seconds of the
beginning of a message, the previous
message will be played.
lTo listen to all the messages:
Press .
lTo skip a message:
Press .
2
1
4
3 new messages. Voice guide example:
Operation from a remote touch tone telephone!
5
No new messages.
1
1
Call your unit.
2
Enter the remote operation ID during TAD/FAX greeting playback. 
						

							nErasing a specific message
Press while listening to the message you
want to erase.
lAlong beep will also sound. The unit will then
play back the next message.
nErasing all the messages
Press to erase all the messages.
lAlong beep will also sound.
5
4
57
Remote Operation
Other remote operations
Voice guide example:
1.Wait for the voice guide.
2.Wait about 10 seconds.
3.Leave a message after the beep.
nMonitoring the room
Press to monitor the sound for about 30
seconds in the room where the unit is installed.
lAfter 30 seconds, a beep sounds. To continue
monitoring, press again within 10 seconds.
6
6
nRecording a marker message
You can leave an additional message.
nRe-recording a greeting message
You can change the contents of the TAD/FAX
greeting message.
1.Press to start recording.
lAlong beep will sound.
2.Speak clearly up to 16 seconds.
lIf you pause for over 2 seconds, 6 beeps 
will sound and the recording will stop. 
Repeat from step 1 within 10 seconds.
3.When finished recording, press .
lThe new greeting message will be played.
9
7
nSkipping the greeting message
Press during the greeting message playback.
lThe unit will skip the rest of the greeting message.
0
Press to turn ON the message transfer.81
nTurning the message transfer on or off
You must pre-program a transfer telephone
number beforehand (feature #60 on page 66).
Press to turn OFF the message transfer.
82
lIf a transfer telephone number is not
programmed, you cannot turn this feature ON.
Press to turn ON the pager call.83
nTurning the pager call on or off
You must program a pager number beforehand 
(feature #70 on page 47).
Press to turn OFF the pager call.
84
lIf a pager number is not programmed, you
cannot turn this feature ON.
nReturning to TAD/FAX mode
1.Call your unit and wait for 10 rings.
lThe answering device will temporarily answer
the call.
2.Enter the remote operation ID during the
greeting message.
lYour unit will switch to TAD/FAX mode.
nChanging the receive mode
Press to change the receive mode from
TAD/FAX to TEL.
lYou cannot return to TAD/FAX mode in the same
call. To return to TAD/FAX mode, see below.
80
The message has been erased.
All messages have been erased.
All messages have been played.
Please leave your name and
message after the beep.
Message transfer is set.
Transfer phone number is 123···.
Message transfer is off.
Transfer phone number is not set.
Pager call is set.
Pager number is 098765432.
Pager call is off.
Pager number is not set. 
						

							58
Option
Transferring recorded messages to another 
telephone!
This feature allows your unit to call a designated telephone number each time an incoming voice
message is recorded. You can retrieve the transferred message during the same call using the
remote operation.
Program the transfer telephone number first (feature #60 on page 66) and set to TAD/FAX mode. 
An incoming voice message is recorded in your unit.
Your unit calls the transfer telephone number.
Answer the call with the transfer telephone.
Your unit will play the transfer greeting message.*
Enter the remote operation ID (feature #11 on page 62).
Retrieve the message using the remote operation (p. 55–57).
*This message can be changed (see next page).
Pre-recorded message:
This is a telephone answering system.
Please enter your remote ID for remote operation. 
						

							59
Option
Recording your own transfer greeting message!
The recording time is limited to 16 seconds.
Suggested message
“This is a transferred message from (your name, business and/or telephone number). Please
enter your remote ID for remote operation.”
1
Press.
Display:
2
Press , then .
3
Press .
4
Rotate to select “RECORD”.
5
Press .
6
Speak clearly about 20 cm (8 inches) away
from the microphone.
lThe display will show the remaining
recording time.
Example:
TRNS REC.  15s
TRNS REC.  16s
SET
RECORD
JOG DIAL
CHECK
SET
TRNS-GREETING
61
SYSTEM SET UP
MENU
Microphone
JOG DIAL
SET
STOP
/MENUDisplay
To check your transfer greeting message
1.Press ,, then .
2.Rotate to select “CHECK”.
3.Press .
lThe unit will play your message.
4.Press .
MENU
SET
JOG DIAL
SET61MENU
7
When finished recording, press
.
lThe unit will repeat your message.
Adjust the volume using 
or
.
8
Press .MENU
STOP
To erase your transfer greeting message
1.Press ,, then .
2.Rotate to select “ERASE”.
3.Press .
lYour own message will be erased.
4.Press .
lThe pre-recorded greeting message will be
played when transferring a call.
MENU
SET
JOG DIAL
SET61MENU 
						

							Features Summary
60
The unit provides various programming features. Program the desired settings by referring to the
programming tables (p. 61–67).
1
Press .
Display:
2
Select the feature you wish to program.
nFor basic features(p. 61, 62):
Rotate  until the desired
feature is displayed.
nFor advanced features(p. 63–67):
Rotate  until the following is 
displayed.
Press and rotate  until
the desired feature is displayed.
3
Press .
lThe current setting of the feature will be
displayed.
4
Rotate  until the desired setting
is displayed.
lThis step may be slightly different
depending on the feature.
5
Press .
lThe setting you selected is set, and the
next feature will be displayed.
6
To exit programming, press .MENU
SET
JOG DIAL
SET
JOG DIALSET
ADVANCED MODE
JOG DIAL
JOG DIAL
SYSTEM SET UP
MENU
Programming by entering the program
code number directly
You can select a feature by directly entering the
program code (# and 2-digit number) instead of
using .
1.Press 
.
2.Press  and the 2-digit code number.
3.Follow steps 3 to 6 above.
lSee programming tables for code numbers 
(p. 61– 67).
MENU
JOG DIAL
Programming!
JOG DIALSET
MENUDisplay
General programming method
To cancel programming
Press  to exit the program.MENU