Panasonic Kx Fg2451 Operating Instruction Manual

							4. Fax
31
4.4 Broadcast transmission
By storing the base unit’s phonebook items (page 22) 
into the broadcast memory, you can send the same 
document to multiple parties (up to 20). Your 
programmed items will remain in the broadcast memory, 
allowing frequent re-use.
4.4.1 Programming items into the 
broadcast memory
1
Press {MENU} repeatedly to display “BROADCAST
SET”.i{#}
2Press {A} or {B} repeatedly to display the desired 
item. i{SET}
LThe number in brackets indicates the number of 
registered items.
LIf you have programmed the wrong item, press 
{STOP} to erase the item.
LTo program other items, repeat step 2 (up to 20 
items).
3{SET}
4.4.2 Adding a new item into the broadcast 
memory
1
{PHONEBOOK}
2Press {A} or {B} repeatedly to display 
“”.i{MENU}i{*}
3Press {A} or {B} repeatedly to display the desired 
item. i{SET}
LTo add other items, repeat step 3 (up to 20 
items).
4{STOP}
4.4.3 Erasing a stored item from the 
broadcast memory
1
{PHONEBOOK}
2Press {A} or {B} repeatedly to display 
“”.i{MENU}i{#}
3Press {A} or {B} repeatedly to display the desired 
item you want to erase.
LTo cancel erasing, press {STOP}.
4{SET}i{SET}i{STOP}
4.4.4 Sending the same document to pre-
programmed parties
1
Insert the document FACE DOWN.
2If necessary, press {A} or {B} repeatedly to select 
the desired resolution (page 29). i
{PHONEBOOK}
3Press {A} or {B} repeatedly to display 
“”.i{FAX START}LAfter transmission, the unit will automatically 
print a report (Broadcast sending report).
Note:
LIf you select “FINE”,“SUPER FINE” or “PHOTO”
resolution, the number of pages that the unit can 
send will decrease.
LIf the document exceeds the memory capacity, 
transmission will be canceled.
LIf a party is busy or does not answer, it will be skipped 
and redialed later.
To send the same document to a one-time group of 
items
1.Insert the document. i{PHONEBOOK}
2.Press {A} or {B} repeatedly to display “”.i{SET}
3.Press {A} or {B} repeatedly to display the desired 
party. i{SET}
LIf you have programmed the wrong item, press 
{STOP} to erase the item.
LTo program other parties, repeat step 3 (up to 20 
items).
4.Press {FAX START} to start transmission to the 
programmed parties.
To cancel broadcast transmission
Press {STOP} repeatedly to display “SEND 
CANCELED?”.i{SET} 
						

							4. Fax
32
Receiving Faxes
4.5 Selecting the way to use your 
fax machine
Depending on your situation, select the way you prefer to 
use your fax machine.
– Use as a telephone answering machine and/or fax 
(TAM/FAX mode)
– Use only as a fax (FAX ONLY mode)
– Use mostly as a telephone (TEL mode)
Note:
LSee page 16 for quick setup.
4.5.1 Use as a telephone answering 
machine and/or fax (TAM/FAX mode)
Your situation
You want to answer phone calls using the telephone 
answering machine and receive faxes automatically.
Setup
Set the fax machine to TAM/FAX mode (page 34) by 
pressing {AUTO ANSWER} repeatedly.
LThe {AUTO ANSWER} indicator turns ON.
Note:
LMake sure feature #77 is set to “TAM/FAX”
beforehand (page 49).
LDo not connect an answering machine to the same 
telephone line. If connected, set the automatic 
answer feature to OFF by pressing {AU TO  
ANSWER} repeatedly.
LIt is not recommended to subscribe to voice mail 
service as it may disturb fax reception. If you do 
subscribe to a voice mail service, set the ring count 
of your voice mail ser vice to 5 rings or greater.
How phone calls and faxes are received
If the call is a phone call, the fax machine will record the 
caller’s message automatically.If a fax calling tone is detected, the fax machine will 
receive the fax automatically.
4.5.2 Use only as a fax (FAX ONLY mode)
Your situation
You have a separate telephone line just for faxes.
Setup
Set the fax machine to FAX ONLY mode (page 34) by 
pressing {AUTO ANSWER} repeatedly.
LThe {AUTO ANSWER} indicator turns ON.
Note:
LMake sure feature #77 is set to “FAX ONLY”
beforehand (page 49).
How faxes are received
All incoming calls will be answered as faxes.
4.5.3 Use mostly as a telephone (TEL 
mode)
Your situation
You want to answer calls by yourself. If a fax call is 
received, you must receive the fax manually.
Setup
Set the fax machine to TEL mode (page 33) by pressing 
{AUTO ANSWER} repeatedly.
LThe {AUTO ANSWER} indicator turns OFF.
How to receive phone calls and faxes
You have to answer all calls manually.
To receive a fax, press {FAX START}.
{FAX START}
AUTO ANSWER
AUTO ANSWER
AUTO ANSWER 
						

							4. Fax
33
4.6 Receiving a fax manually – 
Auto answer OFF
Note:
LBy default, the unit reduces the size of the received 
document to 92% when printing (See feature #36 on 
page 47 for details).
4.6.1 Activating TEL mode
Set the fax machine to TEL mode by pressing {AU TO  
ANSWER} repeatedly to display “TEL MODE”.
LThe {AUTO ANSWER} indicator turns OFF.
LWhen the unit has new messages, {AU TO  
ANSWER} indicator will flash. By pressing {AU TO  
ANSWER} when the indicator is flashing, the unit will 
play back all of the new messages. After playing back 
all of the new messages, the {AUTO ANSWER}
indicator will stop flashing.
To set to TEL mode, press {AUTO ANSWER}
repeatedly.
How to receive phone calls and faxes with the base 
unit
1.Press {SP-PHONE} to answer the call.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {FAX START}.
LIf you do not answer the call within 10 rings, the 
unit will temporarily activate the answering 
machine. The greeting message will then be 
played and the other party can then send a fax.
How to receive calls and faxes with the cordless 
handset
1.Lift the cordless handset and press {TA L K} or {SP-
PHONE} to answer the call.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation code) 
firmly.
LYou can also press {FAX START} on the base 
unit.
Note:
LTo receive fax documents using the cordless 
handset, you must set the remote fax activation to 
ON (feature #41 on page 48) beforehand. The 
default setting is ON.
To stop receiving
Press {STOP}.
How to receive faxes with an extension telephone
1.When the extension telephone rings, lift the handset 
of the extension telephone.
2.When:
– document reception is required,
– a fax calling tone (slow beep) is heard, or
– no sound is heard,
press {*}{#}{9} (default fax activation code) 
firmly.
3.Replace the handset.
Note:
LTo receive fax documents using the extension 
telephone, make sure remote fax activation is turned 
ON (feature #41 on page 48) beforehand. The 
default setting is ON.
{FAX START} {SP-PHONE}{STOP}
AUTO ANSWER
{SP-PHONE} {TALK} 
						

							4. Fax
34
4.7 Receiving a fax automatically 
– Auto answer ON
Note:
LBy default, the unit reduces the size of the received 
document to 92% when printing (See feature #36 on 
page 47 for details).
4.7.1 Activating TAM/FAX mode 
(Telephone Answering Machine/Fax mode)
1
Make sure feature #77 is set to “TAM/FAX” (page 
49) beforehand.
2Press {AUTO ANSWER} repeatedly to display 
“TAM/FAX MODE”.
LThe display will show the ring count in TAM/FAX 
mode. If you wish to change it, press {A} or {B}
repeatedly to display the desired setting, and 
press {SET}.
LYou can adjust the speaker volume after 
changing the ring count by pressing {A} or {B}
while listening to the greeting message.
LThe {AUTO ANSWER} indicator turns ON.
Note:
LThe maximum incoming message recording time can 
be changed (feature #10 or feature 062 on page 44).
How phone calls and faxes are received
When receiving calls, the unit works as an answering 
machine and/or fax.
Receiving a voice message and fax document in one 
call
The caller can leave a voice message and send a fax 
document during the same call. Inform the caller of the 
following procedure beforehand.
1.The caller calls your unit.LThe answering machine will answer the call.
2.The caller can leave a message after the greeting 
message.
3.The caller presses {*}{9}.
LThe unit will activate the fax function.
4.The caller presses the start button to send a fax.
Changing the ring count in TAM/FAX mode
You can select from “2” (default), “3”,“4” or “TOLL
SAVER”. This setting can be changed by feature #06 or 
feature 061 on page 44.
–“TOLL SAVER”: The unit answers after 2 rings when 
new messages have been recorded, and after 4 rings 
when there are no new messages. If you call your 
unit from a remote location to listen to new messages 
(page 42), you will know that there are no messages 
when the unit rings for the 3rd time. You can then 
hang up without being charged for the call.
Note:
LIf you set to “4”, receiving faxes may not be possible.
4.7.2 Activating FAX ONLY mode
1
Make sure feature #77 is set to “FAX ONLY” (page 
49) beforehand.
2Press {AUTO ANSWER} repeatedly to display “FAX 
ONLY MODE”.
LThe display will show the ring count in FAX ONLY 
mode. If you wish to change it, press {A} or {B}
repeatedly to display the desired setting, and 
press {SET}. If you set to “4”, receiving faxes 
may not be possible.
LThe {AUTO ANSWER} indicator turns ON.
LWhen the unit has new messages, the {AU TO  
ANSWER} indicator will flash. By pressing 
{AUTO ANSWER} when the indicator is 
flashing, the unit will play back all of the new 
messages. After playing back all of the new 
messages, the {AUTO ANSWER} indicator will 
stop flashing.
To set to FAX ONLY mode, press {AU TO  
ANSWER} repeatedly.
How faxes are received
When receiving calls, the unit will automatically answer 
all calls and only receive fax documents.
{SET} {A}{B}
AUTO ANSWER 
						

							4. Fax
35
4.8 Junk fax prohibitor 
(preventing fax reception from 
undesired callers)
If you subscribe to Caller ID service (page 25), this 
feature prevents fax reception from calls that do not 
show caller information.
Additionally, the fax machine will not accept faxes 
originated from numbers that match the ones on a 
programmable junk fax prohibitor list.
Important:
LThis feature does not work when manual 
reception is performed.
4.8.1 Activating the junk fax prohibitor
1
Press {MENU} repeatedly to display “JUNK FAX 
PROH.”i{>}
2Press {A} or {B} repeatedly to select “ON”.i
{SET}
3Press {MENU} to exit the program.
4.8.2 Storing undesired callers
You can register up to 10 undesired numbers from the 
Caller ID list (page 25) if you do not wish to receive faxes 
from them.
1Press {MENU} repeatedly to display “JUNK FAX 
PROH.”.
2Press {>} repeatedly to display “JUNK LIST SET”.
i{SET}
3Press {A} or {B} repeatedly to display the item you 
wish to prevent the fax reception from. i{SET}
4Press {STOP} to exit the program.
To display the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK FAX 
PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
DISP.”.i{SET}
3.Press {A} or {B} to display the item.
4.Press {MENU} to exit the program.
To print the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK FAX 
PROH.”.
2.Press {>} repeatedly to display “JUNK LIST 
PRINT”.i{SET}
3.Press {MENU} to exit the list.
To erase an item from the junk fax prohibitor list
1.Press {MENU} repeatedly to display “JUNK FAX 
PROH.”.2.Press {>} repeatedly to display “JUNK LIST 
DISP.”.i{SET}
3.Press {A} or {B} repeatedly to display the desired 
item. i{ERASE}
LTo cancel erasing, press {STOP}, then press 
{MENU}.
4.{SET}i{MENU} 
						

							5. Distinctive Ring
36
5 Distinctive Ring Distinctive Ring
5.1 Distinctive Ring service
When a call is made to one of your phone numbers, the 
telephone company sends a ring pattern to your 
telephone line to indicate which number the call is 
intended for. By setting up this unit for Distinctive Ring, 
you can make the fax machine automatically start fax 
reception when a call comes to the fax number.
To use this service, you must subscribe to the 
Distinctive Ring service offered by your local 
telephone company. Confirm your local telephone 
company for availability.
5.2 Using two or more phone 
numbers on a single telephone 
line
5.2.1 Activating the Distinctive Ring 
feature
1
{MENU}i{#}{3}{1}
2Press {1} to select “ON”.
LPress {0} to select “OFF”.
3{SET}i{MENU}
How phone calls and faxes are received
If the incoming call is for the fax number, the fax machine 
will ring with the assigned ring pattern and automatically 
start fax reception.
If the incoming call is for the phone number:
– the fax machine will keep on ringing in TEL mode.
– the fax machine will record a voice message in 
TAM/FAX mode.
– fax communication will be attempted in FAX ONLY 
mode.
Note:
LBe sure to select a tone (Tone 1 to 3) as the cordless 
handset ringer tone (feature 12 on page 45). If you 
select a melody, you will not be able to distinguish 
lines by their ringers.
5.3 Using three or more phone 
numbers on a single telephone 
line
You may wish to use three or more phone numbers for a 
single telephone line. In order to distinguish which 
number the call was addressed to, a different ring 
pattern must be assigned for each number.
Example: Using three phone numbers
To use one phone number for the fax, program the ring 
pattern assigned for the fax in feature #32 (page 36). In 
the example, the ring pattern assigned for fax is a triple 
ring, so you should program “C” (triple ring).
Note:
LThe default setting is {5}“B-D”. The fax will respond 
to all calls with ring tone patterns “B”,“C” and “D”.
5.4 Programming the ring pattern 
assigned for fax
1Set feature #31 to “ON” (page 36).
2{MENU}i{#}{3}{2}
3Press {1} to {5} to select the ring pattern assigned 
for fax. i{SET}i{MENU}
{MENU}{SET}
Telephone 
numberRing patternUse
012 1234 Standard ring Personal
012 5678 Double ring Business
012 9876 Triple ring Fax
Ring patternSelection
Standard ring (one long ring) {1}“A”
1st ring 2nd ring
Double ring (two short rings) {2}“B”
1st ring 2nd ring
Triple ring (short-long-short 
rings) {3}“C”
1st ring 2nd ring
Other triple ring (short-short-long 
rings) {4}“D”
1st ring 2nd ring 
						

							6. Copy
37
6 Copy Copying
6.1 Making a copy
1Adjust the width of the document guides (1) to fit 
the actual size of the document.
2Insert the document (up to 10 pages) FACE DOWN 
until a single beep is heard and the unit grasps the 
document.
3If necessary, press {A} or {B} repeatedly to select 
the desired resolution.
LIf you select “STANDARD”, copying will be 
performed using “FINE” mode.
4{COPY}
LIf necessary, enter the number of copies (up to 
20).
5Press {START}, or wait for about 15 seconds.
LThe unit will start copying.
Note:
LAny document which can be sent as a fax can also 
be copied (page 30).
To select the resolution
Select the desired resolution according to the character 
size.
–“FINE”: For small-sized characters.
–“SUPER FINE”: For very small-sized characters.
–“PHOTO”: For photographs, shaded drawings, etc.
Copying from memory (Quick scan feature)
This feature is helpful when you want to copy the 
document, then remove it for other uses. To use this 
feature, activate feature #34 (page 47) beforehand. The 
default setting is OFF.
LIf the document exceeds the memory capacity, 
copying of the exceeded document will be canceled 
and this feature will be turned OFF automatically.
To stop copying
Press {STOP}.
6.1.1 More copying features
To enlarge a document
1.Insert the document.
2.{COPY}i{>}
3.Press {A} repeatedly to select “150%” or “200%”.
i{START}
LThe unit will enlarge the center of the upper part 
of the document. To make an enlarged copy of 
the bottom of the document, turn the document 
around, and then make a copy.
Example: 150% enlarged copy
To reduce a document
1.Insert the document.
2.{COPY}i{>}
3.Press {B} repeatedly to select “92%”,“86%” or 
“72%”, then press {START}.
Note:
LIf the image at the bottom of the document is not 
copied when you copy a document that is the same 
length as the recording paper, try 92% or 86%.
To collate multiple copies
The unit can collate multiple copies in the same order as 
the original document pages.
1.Insert the document.
2.{COPY}
3.Enter the number of copies (up to 20).
4.Press {>} 2 times to display “COLLATE OFF”.
{START}
1
{A}{B}{>}{STOP}
{COPY}
Original document Enlarged copy
SettingRecording 
paper sizeOriginal 
document size
“100%”
(default)Letter Letter
A4 A4, Letter
“92%”Letter A4
“86%”Letter A4
“72%”Letter Legal
A4 Legal
AB
CDAB
CD 
						

							6. Copy
38
5.Press {A} or {B} repeatedly to display “COLLATE
ON”.i{START}
Example: Making 2 copies of a 4-page original 
document
Note:
LThe unit will store the documents into memory while 
collating the copies. If memory becomes full while 
storing, the unit will only print out the stored pages. Collated pages Uncollated pages
4
3
2
1
4
3
2
1
1
1
2
2
3
3
4
4 
						

							7. Answering Machine
39
7 Answering Mach in e Greeting
7.1 Recording your greeting 
message
The unit has a pre-recorded greeting message for 
TAM/FAX mode. If you record your own greeting 
message, it will be played instead of the pre-recorded 
greeting message when a call is received.
The maximum recording time of your greeting message 
is either 16 seconds (default) or 60 seconds. We 
recommend you record a message of less than 12 
seconds to make it easier to receive faxes.
Make sure feature #77 is set to “TAM/FAX” beforehand 
(page 49).
1{GREETING REC}i{SET}
LA long beep will sound.
2Speak clearly about 20 cm (8 inches) away from 
{MIC}.
3When finished recording, press {STOP}.
Note:
LYou can change the maximum TAM/FAX greeting 
message recording time to 60 seconds (feature #54 
on page 48).
– If you change the setting to 60 seconds, we 
recommend that you tell the caller in your 
TAM/FAX greeting message to press *9 before 
starting the fax transmission.
– If you change the setting from 60 seconds to 16 
seconds, your current greeting message will be 
deleted. The pre-recorded greeting message will 
be played when a call is received.
LIf you change the maximum recording time of 
incoming messages to “GREETING ONLY” (feature 
#10 or feature 062 on page 44), the unit will answer a 
call with your current greeting message, and then hang up. Re-record your greeting message to inform 
the caller that the unit will not record any incoming 
messages.
To check the greeting message
Press {GREETING CHECK}.
LThe unit will play the greeting message.
7.1.1 Erasing your recorded greeting 
message
1
{GREETING CHECK}
LTo cancel erasing, press {STOP}.
2{ERASE}
Note:
LIf you erase your TAM/FAX greeting message, the 
pre-recorded greeting message will be played when 
a call is received.
{MIC}
{SET}
{GREETING CHECK}
{GREETING REC} {ERASE}
{STOP} 
						

							7. Answering Machine
40
Incoming  Mes sag es
7.2 Listening to recorded 
messages using the base unit
When the unit has recorded new voice messages:
–The {AUTO ANSWER} indicator will flash when auto 
answer is turned ON.
– The total number of recorded messages will flash on 
the base unit display.
7.2.1 To play back messages
Press {PLAYBACK}.
LOnly new messages will be played.
LAfter playing back all of the new messages, the 
{AUTO ANSWER} indicator will stop flashing but will 
remain lit up when auto answer is turned ON. If you 
press {PLAYBACK} at this time, all the recorded 
messages will be played.
7.2.2 Useful features during playback
To repeat a message
Press {