Panasonic Kx Fg2451 Operating Instruction Manual

							3. Telephone
21
3.1.2 With the base unit
1
{SP-PHONE}
2Dial the telephone number.
3To hang up, press {SP-PHONE}.
Note:
LTo switch to the cordless handset while using the 
base unit speakerphone:
– If the cordless handset is off the base unit, press 
{TA L K} or {SP-PHONE}.
– If on the base unit, just lift up.
LYou can also dial by performing step 2 before step 1.
To redial the last number dialed from the base unit
Press {SP-PHONE}.i{REDIAL}
To mute your conversation
When the call is muted, you will be able to hear the other 
party but the other party will not be able to hear you.
Press {MUTE}.
LTo release the mute, press {MUTE}.
To put a call on hold
Press {LOCATOR}.
LTo release the hold, press {SP-PHONE} on the base 
unit or {TA L K} or {SP-PHONE} on the cordless 
handset.
LIf a call is kept on hold for more than 6 minutes, 
beeps will start to sound. After 4 additional minutes 
on hold, the call will be disconnected.
3.2 Answering phone calls
3.2.1 With the cordless handset
1
Lift the cordless handset and press {TA L K} or {SP-
PHONE}.
LYou can also answer a call by pressing any 
button except {V},{^},{} or {OFF}(Any 
key talk feature).
2To hang up, press {OFF} or place the cordless 
handset on the base unit.
Auto talk feature (Cordless handset)
This feature allows you to answer a call by simply lifting 
the cordless handset off the base unit (feature 03 on 
page 50).
3.2.2 With the base unit
1
Press {SP-PHONE} and talk into {MIC}.
2To hang up, press {SP-PHONE}.
{REDIAL} {SP-PHONE} {MUTE}
{LOCATOR}
{TALK}
{SP-PHONE}{OFF}
{^}{V}{}
{SP-PHONE} {MIC} 
						

							3. Telephone
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Automatic Dialing
3.3 Storing names and telephone 
numbers into the phonebook
The base unit and cordless handset provide a 
phonebook (50 items each).
LItems stored in the phonebook can be copied 
between the base unit and the cordless handset 
(page 24).
3.3.1 With the cordless handset
1
{Phonebook} (soft key 1)
2{Add} (soft key 1)
3Enter the name, up to 16 characters. See the 
following character table for details. i{Next} (soft 
key 1)
4Enter the telephone number, up to 32 digits.
LTo enter a pause, press {PAU S E}.
5{Next} (soft key 1)i{Save} (soft key 1)
LTo program other items, repeat steps 2 to 5.
6{OFF}
To select characters with the dial keypadNote:
LTo enter a character that is located on the same dial 
key as the previously entered character, you must 
first press {>} to move the cursor to the next space.
LTo erase all of the characters/numbers, press and 
hold {CLEAR}.
3.3.2 With the base unit
1
Press {MENU} repeatedly to display “PHONEBOOK 
SET”.i{*}
2Enter the name, up to 16 characters (see page 18 for 
instructions). i{SET}
3Enter the telephone number, up to 32 digits. i
{SET}
LTo program other items, repeat steps 2 to 3.
4{MENU}
Helpful hints:
LFor your convenience, HELP-FAX (1-800-435-7329) 
has been stored in the base unit phonebook. If you 
cannot solve a problem, call this number from the 
base unit (page 23). If not needed, you can erase it 
(page 23).
3.4 Making a phone call using the 
phonebook
3.4.1 With the cordless handset
1
{Phonebook} (soft key) i{Search} (soft key)
2Press {V} or {^} repeatedly to display the desired 
item.
LTo exit the phonebook, press {OFF}.
3{TA L K},{SP-PHONE} or {Call} (soft key).
To search for a name by initial
Example: “LISA”
1.{Phonebook} (soft key) i{Search} (soft key)
2.Press {5} repeatedly to display any name with the 
initial “L” (see the character table, page 22).
KeypadCharacters
{1}&’ (), –./ 1
{2}a b c ABC2
{3}def DEF3
{4}ghi GHI 4
{5}jklJKL5
{6}mn o MN O 6
{7}pqr s PQRS7
{8}tuvTUV8
{9}wxyzWXYZ9
{0}0 (Space)
{*} @
{#}#
{PAUSE}{OFF}
{CLEAR} {>}
1
{CLEAR}To delete a character.
KeypadCharacters
{SET}
{MENU} 
						

							3. Telephone
23
LTo search for symbols, press {1},{*} or {#}.
3.Press {V} repeatedly to display “LISA”.
LTo stop the search, press {OFF}.
LTo dial the displayed number, press {TA L K},
{SP-PHONE} or {Call} (soft key).
Chain dial feature
You can dial a combination of phonebook items during 
the same call. This feature is useful if for example, you 
want to dial a number, then enter a PIN. All items must 
be stored in the phonebook beforehand (page 22).
1.During a phone call, press {MENU}.
2.Press {1} to select “Phonebook”.
3.Press {V} or {^} repeatedly to display the desired 
item.
LTo search for a name by initial, see page 22.
4.{Call} (soft key)
LIf required, repeat steps 1 to 4 for any remaining 
numbers.
Note:
LIf you have rotary or pulse service, you need to press 
{*} before pressing {MENU} in step 1 to change the 
dialing mode temporarily to tone.
LTo prevent misdialing, we recommend you add 
pauses where needed when storing numbers. For 
example, add pauses after a telephone number 
when storing in the phonebook (page 22) if a PIN 
number is to be dialed after it.
3.4.2 With the base unit
1
{PHONEBOOK}
2Press {A} or {B} repeatedly to display the desired 
item. i{SP-PHONE}
To search for a name by initial
Example: “LISA”
1.{PHONEBOOK}
2.Press {A} or {B} to initiate the phonebook.
3.Press {5} repeatedly to display any name with the 
initial “L” (see the character table, page 18).
LTo search for symbols, press {1},{*} or {#}.
4.Press {B} repeatedly to display “LISA”.
LTo stop the search, press {STOP}.
LTo dial the displayed number, press {SP-
PHONE}.
3.5 Editing a stored item
3.5.1 With the cordless handset
1
{Phonebook} (soft key) i{Search} (soft key)
2Press {V} or {^} repeatedly to display the desired 
item.
3{Edit} (soft key)LIf you do not need to edit the name, skip to step 
5.
4Edit the name. For further details, see the storing 
procedure on page 22.
5{Next} (soft key)
LIf you do not need to edit the telephone number, 
skip to step 7.
6Edit the telephone number. For further details, see 
the storing procedure on page 22.
7{Next} (soft key) i{Save} (soft key) i{OFF}
3.5.2 With the base unit
1
{PHONEBOOK}
2Press {A} or {B} repeatedly to display the desired 
item. i{MENU}
3{*}
LIf you do not need to edit the name, skip to step 
5.
4Edit the name. For further details, see the storing 
procedure on page 22.
5{SET}
LIf you do not need to edit the telephone number, 
skip to step 7.
6Edit the telephone number. For further details, see 
the storing procedure on page 22.
7{SET}
3.6 Erasing a stored item
3.6.1 Erasing a specific item
With the cordless handset
1.{Phonebook} (soft key) i{Search} (soft key)
2.Press {V} or {^} repeatedly to display the desired 
item. i{CLEAR}i{Ye s} (soft key)
LTo cancel erasing, press {No} (soft key).
3.{OFF}
With the base unit
1.{PHONEBOOK}
2.Press {A} or {B} repeatedly to display the desired 
item. i{MENU}i{#}
LTo cancel erasing, press {STOP}.
3.{SET}
3.6.2 Erasing all items
With the base unit
1.{PHONEBOOK}i{ERASE}
2.Press {A} or {B} repeatedly to select “YES”.i
{SET}
LTo cancel erasing, press {STOP}.
3.{SET} 
						

							3. Telephone
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3.7 One touch dial (Base unit 
only)
Base unit dial keys {1} to {9} can each be used as a one 
touch dial key, allowing you to dial a number from the 
base unit’s phonebook by simply pressing a dial key.
3.7.1 Assigning an item to a one touch dial 
key
1
{PHONEBOOK}
2Press {A} or {B} repeatedly to display the desired 
item. i{MENU}i{0}
3Press {A} or {B} repeatedly to select a desired dial 
key.
LWhen the dial key is already used as a one touch 
dial key, Q is displayed next to the dial key 
number. If you select this dial key, you can 
overwrite the previous assignment.
4{SET}i{SET}
LTo program other items, repeat steps 2 to 4.
5{STOP}
3.7.2 Making a call using a one touch dial 
key
1
Press and hold the desired one touch dial key ({1} to 
{9}).
LYou can view other one touch dial assignments 
by pressing {A} or {B}.
2{SP-PHONE}
3.7.3 Erasing a one touch dial assignment
1
Press and hold the desired one touch dial key ({1} to 
{9}).i{ERASE}
LTo cancel erasing, press {STOP}.
2{SET}
Note:
LThe number erased from a one touch dial key will not 
be deleted from the phonebook. To erase from the 
phonebook, see page 23.
3.8 Copying phonebook items
One or all phonebook items can be copied to or from the 
cordless handset and the base unit. The destination unit 
will save the items in its phonebook.
3.8.1 To the base unit (using the cordless 
handset)
Copying one phonebook item
1.{MENU}2.Press {V} or {^} repeatedly to display “Copy
phonebook”.i{>}
3.Press {V} or {^} repeatedly to display “Copy 1 
item”.i{>}
4.Press {V} or {^} repeatedly to display the desired 
item.
5.{Send} (soft key)
LTo copy another item, repeat steps 4 and 5.
6.After copying is completed, press {OFF}
Copying all the phonebook items
1.{MENU}
2.Press {V} or {^} repeatedly to display “Copy
phonebook”.i{>}
3.Press {V} or {^} repeatedly to display “Copy all 
items”.i{>}
4.After copying is completed, press {OFF}.
3.8.2 To the cordless handset (using the 
base unit)
Copying one phonebook item
1.{MENU}i{#}{5}{9}
2.Press {1} to display “1 ITEM”.i{SET}
3.Press {A} or {B} repeatedly to display the desired 
item.
4.{SET}
LTo copy another item, repeat steps 3 and 4.
5.After copying is completed, press {MENU}
Copying all the phonebook items
1.{MENU}i{#}{5}{9}
2.Press {2} to display “ALL ITEMS”.i{SET} 
						

							3. Telephone
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Caller ID
3.9 Caller ID service
This unit is compatible with the Caller ID service 
offered by your local telephone company. To use this 
unit’s Caller ID features, you must subscribe to a 
Caller ID service.
Make sure the following ring count is set to 2 or more 
rings beforehand.
– TAM ring count (feature #06 or feature 061 on page 
44) and FAX ring count (feature #06 on page 44)
LThe name display service may not be available in 
some areas. For further information, please contact 
your telephone company.
3.9.1 How Caller ID is displayed
The calling party’s name or telephone number will be 
displayed after the 1st ring. You have the option of 
whether or not to answer the call.
The unit will automatically store caller information 
(name, telephone number, date and time of the call, the 
number of times called) from the 30 (base unit)/50 
(cordless handset) most recent callers.
It is possible to view caller information one at a time on 
the display (page 25) or print the entire Caller ID list 
(page 67).
LWhen caller information is received and it matches a 
telephone number stored in the unit’s phonebook, 
the stored name will be displayed.
LIf the unit is connected to a PBX (Private Branch 
Exchange) system, caller information may not be 
received properly. Consult your PBX supplier.
LIf the unit cannot receive caller information, the 
following will be displayed:
“OUT OF AREA”: The caller dialed from an area 
which does not provide Caller ID service.
“PRIVATE CALLER”: The caller requested not to 
send caller information.
“LONG DISTANCE”: The caller made a long distance 
call.
LIf the cordless handset has lost communication with 
the base unit when a call is received, caller 
information will not be recorded in the cordless 
handset.
To confirm caller information using the Caller ID list 
(Base unit only)
– To print manually, see page 67.
– To print automatically after every 30 new calls, 
activate feature #26 (page 46).
Call Waiting Caller ID feature
If you subscribe to both Caller ID and Call Waiting 
services, when a second call is received during a 
conversation, you will hear a call-waiting tone and the 
display will show the second caller’s information.Press {Flash} (soft key) on the cordless handset or 
{CALL WAIT} on the base unit to answer the second 
call.
LTo return to the first caller, press {Flash} (soft key) 
on the cordless handset or {CALL WAIT} on the 
base unit again.
Note:
LThe second caller’s information will not be displayed 
when:
– the first call is placed on hold,
– the answering machine is recording an incoming 
message,
– an extension telephone on the same line is in 
use, or
– you are sending or receiving a fax document.
LPlease contact your telephone company for details 
and the availability of this service in your area.
3.10 Viewing and calling back
3.10.1 With the cordless handset
The unit will tell you how many calls you missed while 
you were out or unavailable to answer the phone.
1Press {V} or {^} to display “Caller list”.
LYou can also press {Rcvd calls} (soft key 1).
2Press {V} to search from the recently received caller 
information.
LIf you press {^}, the display order will be 
reversed.
3Press {TA L K} or {SP-PHONE} to return the call.
{SP-PHONE} {TALK}
{OFF} {^}{V}
1
2 missed calls
Example: 
						

							3. Telephone
26
3.10.2 With the base unit
1
{CALLER ID}
2Press {B} to search from the recently received caller 
information.
LIf you press {A}, the display order will be 
reversed.
3Press {SP-PHONE} to return the call.
LTo send a fax, insert the document FACE DOWN 
and press {FAX START}.
To change the way caller information is displayed
Press {CALLER ID} repeatedly after step 2.
Example:SAM LEE
11:20A Jul.20,
b
1-134-567-8901
11:20A Jul.20,
3.10.3 Symbols and operations for caller 
information
What “,” means
“,” on the display means the call has already been 
viewed or answered.
If the same person calls more than once
The number of times the same caller called (“×2” to 
“×9”) will be displayed. Only the date and time of the 
most recent call will be stored.
Example: The same person called 3 times.
SAM LEE
10:30P Jul.20×3
To stop viewing
Press {OFF} on the cordless handset or {STOP} on the 
base unit.
To edit a telephone number before calling 
back/storing
While displaying a desired caller information, press 
{Edit} (soft key) on the cordless handset or {*} on the 
base unit repeatedly. Each time you press {Edit} (soft key) on the cordless handset or {*} on the base unit, 
the telephone number will be changed as follows:
A Local telephone number only (area code omitted)
B Area code – Local telephone number
C 1 – Area code – Local telephone number (“1” added)
LTo return a call, press {TA L K} or {SP-PHONE} on 
the cordless handset or {SP-PHONE} on the base 
unit.
LTo store the number in the cordless handset 
phonebook, follow from step 2 of the cordless 
handset storing procedure on page 27.
LTo store the number in the base unit phonebook, 
follow from step 3 of the base unit storing procedure 
on page 27.
3.11 Caller ID number auto edit 
feature
Once you call back an edited number, the unit can 
automatically edit other incoming phone numbers each 
time you receive a call.
For example, you can use this feature to set the unit to 
ignore the area code of callers in your area code, so that 
you can call these local numbers using caller information 
without dialing the area code.
To activate this feature, you must edit an item in the caller 
list, then call that number. After that, calls from that 
caller’s area code will be edited automatically.
This feature can be turned ON using either the cordless 
handset or the base unit. The default setting is ON.
3.11.1 Turning ON the Caller ID number 
auto edit feature (Cordless handset)
1
{MENU}i{0}{4}
2Press {1} to select “On”.
LPress {0} to select “Off”.
3{Save} (soft key) i{OFF}
3.11.2 Turning ON the Caller ID number 
auto edit feature (Base unit)
1
{MENU}i{#}{7}{5}
2Press {1} to select “ON”.
LPress {0} to select “OFF”.
3{SET}i{MENU}
Note:
LThe cordless handset and base unit can remember 
up to 4 area codes each to be edited. Phone 
numbers from the 4 most recently edited area codes 
will be automatically edited.
LThis feature will not be activated until edited numbers 
are called back.
LIf you move to another area, you can turn this feature 
OFF to erase previously edited area codes. To use 
this feature again, turn it ON and reprogram the area 
codes you want to edit once again.
{CALLER ID}
{STOP}
{FAX START} {A}{B}
{SP-PHONE} 
						

							3. Telephone
27
3.12 Erasing caller information
3.12.1 Erasing all caller information
With the cordless handset
1Press {V} or {^} to display “Caller list”.i
{All erase} (soft key)
LTo cancel erasing, press {No} (soft key), then 
{OFF}.
2{Ye s} (soft key)
With the base unit
1Press {MENU} repeatedly to display “CALLER 
SETUP”.i{SET}
L“CALL LIST ERASE” will be displayed.
2{SET}
LTo cancel erasing, press {STOP}, then {MENU}.
3{SET}i{STOP}
3.12.2 Erasing specific caller information
With the cordless handset
Press {V} or {^} repeatedly to display the desired item. 
i{CLEAR}i{OFF}
With the base unit
1{CALLER ID}
2Press {A} or {B} repeatedly to display the desired 
item. i{ERASE}i{STOP}
3.13 Storing caller information 
into the phonebook
3.13.1 Into the cordless handset
1
Press {V} or {^} repeatedly to display the desired 
item.
LIf the number requires editing, see page 26.
2{Save} (soft key)
LIf a name has not been received, “Enter name”
will be displayed.
1.Enter the name if necessary (see page 22 for 
instructions).
2.{Next} (soft key) i{Save} (soft key)
3{OFF}
3.13.2 Into the base unit
1
{CALLER ID}
2Press {A} or {B} repeatedly to display the desired 
item.
LIf the number requires editing, see page 26.
3{MENU}i{SET}i{SET} 
						

							3. Telephone
28
Other Features
3.14 Intercom
Intercom calls can be made between the cordless 
handset and the base unit.
3.14.1 Making intercom calls
With the cordless handset
1{INTERCOM}
LThe base unit will beep (be paged) for 1 minute.
LTo stop paging, press {OFF}.
2When the paged party answers, talk into the 
cordless handset.
3To end the intercom call, press {OFF}.
With the base unit
You can also locate a misplaced cordless handset by 
paging it (Cordless handset locator).
1{INTERCOM}
LThe cordless handset will beep (be paged) for 1 
minute.
LTo stop paging, press {SP-PHONE} or 
{INTERCOM}.
2When the paged party answers, talk into {MIC}.
3To end the intercom call, press {SP-PHONE} or 
{INTERCOM}.
3.14.2 Answering intercom calls
With the cordless handset
When the cordless handset is being paged, it will beep 
(be paged) and the ringer indicator will flash rapidly.
1Press {TA L K},{SP-PHONE} or {INTERCOM} to 
answer the page.
2To end the intercom call, press {OFF}.
With the base unit
When the base unit is being paged, it will beep.
1Press {SP-PHONE} or {INTERCOM} to answer the 
page.
2To end the intercom call, press {SP-PHONE} or 
{INTERCOM}.
3.15 Transferring a call
A telephone call can be transferred between the base 
unit and the cordless handset using the intercom feature.
3.15.1 To transfer a call from the cordless 
handset
1
Cordless handset:
During a phone call, press {INTERCOM} 2 times to 
page the base unit.LThe call will be put on hold.
2Base unit:
Press {SP-PHONE} or {INTERCOM} to answer the 
page.
3Cordless handset:
To complete the transfer, press {OFF}.
3.15.2 To transfer a call from the base unit
1
Base unit:
During a phone call, press {INTERCOM} 2 times to 
page the cordless handset.
LThe call will be put on hold.
2Cordless handset:
Press {TA L K},{SP-PHONE} or {INTERCOM} to 
answer the page.
3Base unit:
To complete the transfer, press {SP-PHONE}.
Note:
LIf the paged party does not answer the call, press 
{TA L K},{SP-PHONE} on the cordless handset or 
{INTERCOM} on the base unit to return to the call. 
						

							4. Fax
29
4Fax Sen ding Faxes
4.1 Sending a fax manually
1Adjust the width of the document guides (1) to fit 
the actual size of the document.
2Insert the document (up to 10 pages) FACE DOWN 
until a single beep is heard and the unit grasps the 
document.
3If necessary, press {A} or {B} repeatedly to select 
the desired resolution. i{SP-PHONE}
4Dial the fax number.
5When a fax tone is heard:
Press {FAX START}.
When the other party answers your call:
Ask them to press their start button. When the fax 
tone is heard, press {FAX START}.
To select the resolution
Select the desired resolution according to the character 
size.
–“STANDARD”: For normal-sized characters.
–“FINE”: For small-sized characters.
–“SUPER FINE”: For very small-sized characters.
–“PHOTO”: For photographs, shaded drawings, etc.
LUsing the “FINE”,“SUPER FINE” and “PHOTO”
settings will increase transmission time.
To redial the last number
{REDIAL}i{FAX START}
LIf the line is busy, the unit will automatically redial the 
number.
LTo cancel redialing, press {STOP}.
To send more than 10 pages at a time
Insert the first 10 pages of the document. Add the other 
pages (up to 10 at a time) on top of the previously 
inserted pages while the last page is being fed into the 
unit.
Pre-dialing a fax number
1.Enter the fax number.
2.Insert the document.
3.{FAX START}
Sending from memory (Quick scan feature)
To use this feature, activate feature #34 (page 47) 
beforehand.
1.Insert the document.
2.Enter the fax number. i{FAX START}
LIf the document exceeds the memory capacity, 
transmission will be canceled and this feature will be 
turned OFF automatically. You must send the entire 
document manually.
LThis feature cannot be used if {SP-PHONE} on the 
base unit, or {TA L K} or {SP-PHONE} on the 
cordless handset is pressed.
To stop sending
Press {STOP}.
Sending a fax with the voice guide
You can send documents by following the voice guide.
1.Press {HELP} 2 times. i{SET}
2.Follow the voice guide.
Printing a confirmation report
A confirmation report provides you with a printed record 
of transmission results (errors, etc.). To print 
confirmation reports, make sure feature #04 is activated 
(page 44). The default setting is “ERROR”. For an 
explanation of error messages, see page 53.
Printing a journal report
A journal report provides you with a printed record of the 
30 most recent fax transmissions and receptions. To 
print it manually, see page 67. To print it automatically 
after every 30 new fax transmissions and receptions, 
make sure feature #22 is activated (page 46). For an 
explanation of error messages, see page 53.
{REDIAL} {FAX START}
{SP-PHONE} {HELP}
{SET}
{A}{B} {STOP}
1 
						

							4. Fax
30
4.2 Document requirements
Minimum document size
Maximum document size
Effective scanning area
LShaded area will be scanned.
Document weight
LSingle sheet:
45 g/m
2 to 90 g/m2 (12 lb. to 24 lb.)
LMultiple sheets:
60 g/m
2 to 80 g/m2 (16 lb. to 21 lb.)
Note:
LRemove clips, staples or other fasteners.
LDo not send the following types of documents: (Make 
a copy of the document using another copier and 
send the copy.)
– Chemically treated paper such as carbon or 
carbonless duplicating paper
– Electrostatically charged paper
– Badly curled, creased or torn paper
– Paper with a coated surface
– Paper with a faint image
– Paper with printing on the opposite side that can 
be seen through the other side, such as 
newsprintLCheck that ink, paste or correction fluid has dried 
completely.
LTo send a document with a width of less than 210 mm 
(8
1/4"), we recommend using a copy machine to copy 
the original document onto A4 or letter-sized paper, 
then sending the copied document.
4.3 Sending a fax using the 
phonebook and one touch dial
Before using this feature, store the desired names and 
telephone numbers into the base unit’s phonebook 
(page 22) and one touch dial (page 24).
1Adjust the width of the document guides to fit the 
actual size of the document.
2Insert the document (up to 10 pages) FACE DOWN 
until a single beep is heard and the unit grasps the 
document.
3If necessary, press {A} or {B} repeatedly to select 
the desired resolution (page 29).
4Using the phonebook:
1.{PHONEBOOK}
2.Press {A} or {B} repeatedly to display the 
desired item. i{FAX START}
Using one touch dial:
1.Press and hold the desired one touch dial key 
({1} to {9}).
LYou can view other one touch dial 
assignments by pressing {A} or {B}.
2.{FAX START}
Fax auto redial
If the line is busy or if there is no answer, the unit will 
automatically redial the number.
LTo cancel redialing, press {STOP}.
128 mm
(5")
128 mm
(5")
600 mm
(23
5/8")
216 mm
(81/2")
216 mm(81/2") 208 mm(8
3/16") 4 mm 4 mm
(5/32")
2 mm 2 mm
(1/16")