Panasonic Integrated Telephone System Kx Ts4100 Operating Instructions

							Speed Dialer
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Speed Dialer
Speed dialer
You can store up to 32 names and 
phone numbers in the speed dial 
buttons. (16 names and numbers in 
upper memory locations, 16 names and 
numbers in lower memory locations.)
Speed dial preference
If you want to place speed dialer calls 
using only one button, set this feature to 
“CO Call”. If you want to place intercom 
call using only one button, set this 
feature to “ Intercom DSS ”. If you want 
to place speed dialer calls after 
reviewing the entries, set this feature to 
“Preview Memory ”.
Important:
L Make sure that the unit is in standby 
mode. 
1Press  {MENU/SET }.
2Select “ Phone Setup”, then press 
{ MENU/SET }.
3Select “ Speed Dial”, then press 
{ MENU/SET }.
4Select “ SPD Preference ”, then 
press  {MENU/SET }.
5Select the desired setting, then press 
{ MENU/SET }.
6Press and hold  {MENU/SET } to 
return to standby mode.
Note:
L To return to the previous menu, press 
{
						

							Speed Dialer
32
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8Enter (or edit) the name (max. 16 
characters; see “Character table” on 
page 32).
LTo erase the character, select 
“Delete Char ”, then press 
{ MENU/SET }.
9Select “ Done”, then press 
{ MENU/SET }.
L To cancel, select “ Cancel”, then 
press  {MENU/SET }.
10Enter (or edit) the phone number 
(max. 24 digits).
L To erase the number, select 
“Delete Char ”, then press 
{ MENU/SET }.
L If required, you can insert 
{FLASH },  {REDIAL/PAUSE } or 
{*}  (TONE) in a phone number.
L To add the last number dialed, you 
can press  {REDIAL/PAUSE } 
instead of entering the phone 
number.
11Select “ Done”, then press 
{ MENU/SET }.
L To cancel, select “ Cancel”, then 
press  {MENU/SET }.
12Press and hold  {MENU/SET } to 
return to standby mode.
Note:
L To return to the previous menu, press 
{} to move the cursor to the 
next space.
Editing/correcting a mistake
Press  {}  to move the cursor 
to the character or number you want to 
erase, select “ Delete Char”, then 
press  {MENU/SET }. Enter the 
appropriate character or number.
Storing items from the 
redial list into the speed 
dialer
Important:
L Make sure that the unit is in standby 
mode. 
1Press  {REDIAL/PAUSE }.
KeyCharacter
{ 1 } , - ’ & . ( ) @ ! 1
{ 2 } ABCabc 2
{ 3 } DEFdef 3
{ 4 } GHI ghi 4
{ 5 } JKLj kl 5
{ 6 } MNOmno6
{ 7 } PQRSpqr s 7
{ 8 } TUVt u v 8
{ 9 } WXYZwxyz9
{ 0 } Space 0
{*} ;
{#} #




						

							Speed Dialer
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2Press {V} or {^}  to select the 
desired number, then press 
{ MENU/SET }.
3Select “ Copy To SPD”, then press 
{ MENU/SET }.
4Press the speed dial button ( {1 } to 
{ 16 }).
OR
Press  {LOWER }, then press the 
speed dial button ( {1 } to  {16 }).
5Enter the name (max. 16 characters; 
see “Character table” on page 32).
L To erase the character, select 
“Delete Char ”, then press 
{ MENU/SET }.
6Select “ Done”, then press 
{ MENU/SET }.
L To cancel, select “ Cancel”, then 
press  {MENU/SET }.
7Edit the phone number if necessary.
L To erase the number, select 
“Delete Char ”, then press 
{ MENU/SET }.
L If required, you can insert 
{FLASH },  {REDIAL/PAUSE } or 
{*}  (TONE) in a phone number.
8Select “ Done”, then press 
{ MENU/SET }.
L To cancel, select “ Cancel”, then 
press  {MENU/SET }.
9Press  {REDIAL/PAUSE } to return to 
standby mode.
Note:
L To return to the previous menu, press 
{
						

							Speed Dialer
34
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Calling someone with the 
speed dialer
If speed dial preference is set to
“CO Call”
Press the desired speed dial button ({1 } 
to  {16 }). 
OR
Press  {LOWER }, then press the desired 
speed dial button ( {1 } to  {16 }).
If speed dial preference is set to 
“Intercom DSS ”
1 Lift the handset or press 
{SP-PHONE } or a line button.
2Press the desired speed dial button 
({ 1} to  {16 }). 
OR
Press  {LOWER }, then press the 
desired speed dial button ( {1 } to 
{ 16 }).
If speed dial preference is set to 
“Preview Memory ”
1Press the desired speed dial button 
({1} to  {16 }). 
OR
Press  {LOWER }, then press the 
desired speed dial button ( {1 } to 
{ 16 }).
L You can review the entries by 
pressing  {V} or {^} .
2Lift the handset or press 
{SP-PHONE } or a line button.




						

							Multi-unit Operation
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Multi-unit Operation
Intercom/Paging
A 2-way intercom can be set up between 
two extensions. Make sure that each 
extension has been assigned the 
number (“11” to “26”, see “Extension 
No.” on page 23) and is connected to the 
LINE1/2 and LINE3/4 telephone jacks of 
the unit (page 15, 16, 17).
The speed dial (extension) buttons “1, 
2, 3...15, 16” mean the extension 
numbers “11, 12, 13...25, 26”.
Note:
L If you press the line button during an 
intercom call (paging), the intercom 
call (paging) is disconnected and you 
can make or answer an outside call.
Making an intercom call
Using the handset
1Press  {INTERCOM }.
L The INTERCOM indicator lights.
L The SP-PHONE indicator lights 
and the speakerphone turns on.
2Lift the handset.
LThe SP-PHONE indicator goes 
out.
3Press the speed dial (extension) 
button or enter  the extension 
number.
4To end the intercom call, place the 
handset on the cradle.
L The INTERCOM indicator goes 
out.
Using the speakerphone
1Press  {INTERCOM }.
L The INTERCOM indicator lights.
L The SP-PHONE indicator lights 
and the speakerphone turns on.
2Press the speed dial (extension) 
button or enter  the extension 
number.
3To end the intercom call, press 
{ SP-PHONE } or  {INTERCOM }.
L The INTERCOM and the 
SP-PHONE indicators go out.
If speed dial preference is set to 
“Intercom DSS ”
1Press the speed dial (extension) 
button.
LThe INTERCOM indicator lights.
L The SP-PHONE indicator lights 
and the speakerphone turns on.
2To end the intercom call, press 
{SP-PHONE } or  {INTERCOM }.
L The INTERCOM and the 
SP-PHONE indicators go out.
Answering an intercom call
The INTERCOM indicator flashes rapidly 
and the extension number of the caller is 
displayed.
Lift the handset or press  {SP-PHONE } 
or  {INTERCOM }.
Answering an intercom call directed 
to another extension
Any extensions can answer the intercom 
call directed to another extension.
Press  {INTERCOM }.




						

							Multi-unit Operation
36
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Paging a designated 
extension
Important:
L Turn Do Not Disturb (DND) off at the 
destination extension (see “Turning Do 
Not Disturb (DND) on/off ” on 
page 27).
1Press  {INTERCOM } 2 times.
L The INTERCOM indicator lights.
L The SP-PHONE indicator lights 
and the speakerphone turns on.
2Press the speed dial (extension) 
button or enter the extension 
number, then speak into the MIC or 
the handset.
LThe destination extension does not 
ring, instead it will beep 3 times.
L You can make an intercom call by 
pressing  {INTERCOM }.
3To end the paging, place the handset 
on the cradle or press  {SP-PHONE }.
Answering a single page
If auto mute is set to on
Lift the handset or press  {MUTE }.
If auto mute is set to off
Speak into the MIC or the handset.
Turning auto mute on/off 
If this feature is set to off, sounds at the 
paged extension is heard automatically.
Important:
L Make sure that the unit is in standby 
mode.
1Press  {MENU/SET }.
2Select “ Phone Setup ”, then press 
{ MENU/SET }.
3Select “ Auto Mute”, then press 
{ MENU/SET }.
4Select the desired setting, then press 
{MENU/SET }.
5Press and hold  {MENU/SET } to 
return to standby mode.
Note:
L To return to the previous menu, press 
{
						

							Multi-unit Operation
For assistance, please visit http://www.panasonic.com/phonehelp37
Room monitor
You can monitor a room using the 
intercom feature. For example, you can 
monitor a baby from different areas of 
the house. 
To use this feature, turn auto mute off at 
the destination extension.
Important:
L Turn auto mute off at the destination 
extension (see “Turning auto mute on/
off ” on page 36).
L Make sure that the destination unit is 
in standby mode.
1Press  {INTERCOM } 2 times.
L The INTERCOM indicator lights.
L The SP-PHONE indicator lights 
and the speakerphone turns on.
2Press the speed dial (extension) 
button or enter  the extension 
number.
L The destination extension does not 
ring, instead it will beep 3 times.
L Your unit starts to monitor the room 
through the extension.
L If necessary, you can mute your 
sound output by pressing 
{MUTE }.
3To end monitoring, press 
{ SP-PHONE } or place the handset 
on the cradle.
Note:
L To avoid being monitored and keep 
privacy, turn Do Not Disturb (DND) on.
L The monitored extension user can 
stop being monitored by pressing 
{SP-PHONE } or  {INTERCOM }.
Transferring calls
You can transfer an outside call to 
another extension.
The speed dial (extension) buttons “1, 
2, 3...15, 16” mean the extension 
numbers “11, 12, 13...25, 26”.
Blind transfer
1During an outside call, press 
{ TRANSFER } to put the call on hold.
2Press the speed dial (extension) 
button or enter  the extension 
number, then place the handset on 
the cradle.
L If the transferred extension does 
not answer within 1 minute, the 
transferred call will ring at all 
extensions.
Note:
L Any extensions can take a transferred 
call by pressing the relevant line 
button.
L If a call is kept on  hold for more than 
60 or 120 seconds, an alarm tone 
starts to sound (hold reminder). To 
turn off the hold reminder, see “Hold 
reminder” on page 29.
L If a call is kept on hold for more than 5 
minutes, the call is disconnected.
Paging before transfer
1During an outside call, press 
{INTERCOM } 2 times to put the call 
on hold.
L You can make an intercom call by 
pressing  {INTERCOM }.
2Press the speed dial (extension) 
button or enter  the extension 
number.
L If the paged extension does not 
answer, press the relevant line 
button.




						

							Multi-unit Operation
38
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3After the paged extension answers, 
announce the transfer.
4Press {TRANSFER }, then place the 
handset on the cradle.
L If the transferred extension does 
not answer within 1 minute, the 
transferred call will ring at all 
extensions.
Note:
L Any extensions can take a transferred 
call by pressing the relevant line 
button.
L To page all extensions in step 2, press 
{0 }.
L If a call is kept on hold for more than 
60 or 120 seconds, an alarm tone 
starts to sound (hold reminder). To 
turn off the hold reminder, see “Hold 
reminder” on page 29.
L If a call is kept on hold for more than 5 
minutes, the call is disconnected.
Answering transferred calls
The line indicator flashes rapidly and the 
extension number of the caller is 
displayed. 
Lift the handset or press  {SP-PHONE } 
or a line button.
Answering a transferred call directed 
to another extension
Any extensions can answer a 
transferred call directed to another 
extension.
Press the relevant line button.
Conference calls
Conference call with two outside calls
While you are talking with an outside 
caller, you can make or answer a 2nd 
call on the other line, and then combine 
the calls to establish a conference call.
1During an outside call, press 
{ HOLD }.
2To answer a 2nd call, press the 
relevant line button. 
To make a 2nd call, press the other 
line button or  {SP-PHONE }, then 
dial the phone number.
3When the 2nd call is connected, 
press  {CONFERENCE } to make a 
conference call.
L To hang up both lines, place the 
handset on the cradle or press 
{SP-PHONE }.
L To hang up only one line, press the 
line button for the party with which 
you want to continue talking.
L To put both lines on hold, press 
{HOLD }. 
– To talk with only one caller, press 
the line button for the party with 
which you want to continue 
talking. 
– To resume both lines, press the  relevant line button, then press 
{CONFERENCE }.
Note:
L If a call is kept on hold for more than 
60 or 120 seconds, an alarm tone 
starts to sound (hold reminder). To 
turn off the hold reminder, see “Hold 
reminder” on page 29.
L If a call is kept on hold for more than 5 
minutes, the call is disconnected.




						

							Multi-unit Operation
For assistance, please visit http://www.panasonic.com/phonehelp39
Conference with an outside call and 
an intercom call
While you are talking with an outside 
caller, one more extension can join the 
conversation and establish a conference 
call.
1During an outside call, press 
{INTERCOM } to put the call on hold.
2To page another extension, press the 
speed dial (extension) button or 
enter the extension number.
3When the paged party answers, 
press  {CONFERENCE } to make a 
conference call.
L To hang up both the outside and 
intercom calls, place the handset 
on the cradle or press 
{SP-PHONE }. (The other 
remaining parties on the line can 
still talk.)
Note:
L If a call is kept on hold for more than 
60 or 120 seconds, an alarm tone 
starts to sound (hold reminder). To 
turn off the hold reminder, see “Hold 
reminder” on page 29.
L If a call is kept on hold for more than 5 
minutes, the call is disconnected.




						

							Programming
40
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Programming
Programmable settings
You can customize the unit by programming the following features.
Make sure that the unit is in standby mode. 
Note:
L In the following table, * shows the default setting.
L To return to the previous menu, press  {