Panasonic Integrated Telephone System Kx Ts4100 Operating Instructions

							Preparation
For assistance, please visit http://www.panasonic.com/phonehelp21
Example:
*1 This unit uses the LINE1/2 (with 4-wire telephone line cord) and LINE3/4 (with 4-wire telephone line cord) jacks.
*2 This unit uses the LINE1/2 (with 4- wire telephone line cord), LINE3/4 (with 2-wire 
telephone line cord), and LINE4 (with  2-wire telephone line cord) jacks. 
DSL Internet connection and KX-TS4100/KX-TS4200/KX-TS4300 Intercom work 
at similar frequencies. Please contact Panasonic at 1-800-211-PANA (1-800-211-
7262) for special wiring configurations.




						

							Preparation
22
For assistance, please visit http://www.panasonic.com/phonehelp
Connecting a communication device
After connecting the telephone line cords to two-line telephone jacks, you can connect a 
communication device (computer, modem, fax, etc.) through this unit using the LINE2 
or LINE4 jacks.
Note:
L If the communication device is in use, use  LINE1 or LINE3 to make or answer other 
calls. Otherwise the communication  device may not operate properly.
DSL Internet connection and KX-TS4100/KX-TS4200/KX-TS4300 Intercom work 
at similar frequencies. Please contact Panasonic at 1-800-211-PANA (1-800-211-
7262) for special wiring configurations.




						

							Preparation
For assistance, please visit http://www.panasonic.com/phonehelp23
Setting the unit before 
use
Display language
Choose whether the display appears in 
English or Spanish. The default setting is 
“English”.
Important:
L Make sure that the unit is in standby 
mode. 
1Press  {MENU/SET }.
2Select “ Phone Setup”, then press 
{ MENU/SET }.
3Select “ Language”, then press 
{ MENU/SET }.
4Select the desired setting, then press 
{ MENU/SET }.
5Press and hold  {MENU/SET } to 
return to standby mode.
Note:
L To return to the previous menu, press 
{
						

							Preparation
24
For assistance, please visit http://www.panasonic.com/phonehelp
Date and time
Set the correct date and time. 
Important:
L Make sure that the unit is in standby 
mode. 
1Press  {MENU/SET }.
2Select “ Phone Setup ”, then press 
{ MENU/SET }.
3Select “ Date & Time ”, then press 
{ MENU/SET }.
4Enter the current year by selecting 2 
digits, then press  {MENU/SET }.
Example:  2006
{ 0 }{6 }
L You can set the year 2000 to 2099.
5Enter the current month and day by 
selecting 2 digits for each, then press 
{MENU/SET }.
Example:  August 15
{ 0 }{8 } { 1 }{5 }
6Enter the current hour and minute 
(12-hour clock format) by selecting 2 
digits for each, then press 
{MENU/SET }.
Example:  9:30
{ 0 }{9 } { 3 }{0 }
7Select “ A” (AM) or “ P” (PM), then 
press  {MENU/SET }.
8Press and hold  {MENU/SET } to 
return to standby mode.
Note:
L To return to the previous menu, press 
{
						

							Making/Answering Calls
For assistance, please visit http://www.panasonic.com/phonehelp25
Making/Answering Calls
Making calls
Using the handset
1Lift the handset.
LThe prime line (see “Prime line” on 
page 42) is automatically selected 
and the line indicator lights.
L The display shows the length of 
the call.
2Dial the phone number.
LThe dialed number is displayed. If 
you dial a phone number longer 
than 15 digits, all the digits will be 
shifted to the left side.
3When you finish talking, place the 
handset on the cradle.
LThe line indicator goes out.
L The length of the call will remain 
on the display for a few seconds.
Note:
L The line indicator flashes while 
another phone is using the line.
Using the speakerphone
1Press  {SP-PHONE }.
L The SP-PHONE indicator lights.
L The prime line (see “Prime line” on 
page 42) is automatically selected 
and the line indicator lights.
L The display shows the length of 
the call.
2Dial the phone number.
LThe dialed number is displayed. If 
you dial a phone number longer 
than 15 digits, all the digits will be 
shifted to the left side.
L If you misdial, press  {SP-PHONE } 
and start again from step 1.
3When you finish talking, press 
{ SP-PHONE }.
L The SP-PHONE and the line 
indicators go out.
L The length of the call will remain 
on the display for a few seconds.
Note:
L The line indicator flashes while 
another phone is using the line.
L Use the speakerphone in a quiet 
environment.
L In step 1, you can select a line by 
pressing a line button with an unlit 
indicator instead of pressing 
{SP-PHONE }. Be sure that the 
handsfree mode is set to 
“Speakerphone ” (see “Handsfree 
mode” on page 42).
Switching between handset and 
speakerphone
Switching from handset to 
speakerphone
Press  {SP-PHONE }, then place the 
handset on the cradle.
Switching from speakerphone to 
handset
Lift the handset.
Adjusting the handset volume (5 
levels) or speaker volume (8 levels)
Press  {-} or {+}  repeatedly while 
talking.
Redialing the last number dialed
1Lift the handset or press 
{ SP-PHONE } or a line button.
2Press  {REDIAL/PAUSE }.
Making a call using the redial list
The last 6 phone numbers dialed are 
stored in the redial list.
1Press  {REDIAL/PAUSE }.
2Press  {V} or {^}  to select the 
desired number.
3Lift the handset or press 
{ SP-PHONE } or a line button.




						

							Making/Answering Calls
26
For assistance, please visit http://www.panasonic.com/phonehelp
Erasing a number in the redial list
Important:
L Make sure that the unit is in standby 
mode. 
1Press  {REDIAL/PAUSE }.
2Press  {V} or {^}  to select the 
desired number, then press 
{ MENU/SET }.
3Select “ Erase”, then press 
{ MENU/SET }. 
L To cancel, select “ Cancel”, then 
press  {MENU/SET }.
4Press  {REDIAL/PAUSE } to return to 
standby mode.
Note:
L To return to the previous menu, press 
{
						

							Making/Answering Calls
For assistance, please visit http://www.panasonic.com/phonehelp27
3Select “Ringer On/Off ”, then 
press  {MENU/SET }.
4Select the line you want to set, then 
press  {MENU/SET }.
5Select the desired setting, then press 
{ MENU/SET }.
6Press and hold  {MENU/SET } to 
return to standby mode.
Note:
L To return to the previous menu, press 
{
						

							Making/Answering Calls
28
For assistance, please visit http://www.panasonic.com/phonehelp
Making/answering 
another outside call 
during a conversation
If you hear beeps during a conversation 
and another line indicator flashes rapidly, 
an incoming call is being received. You 
can answer the 2nd call while holding 
the 1st call.
1Press {HOLD } to put the 1st call on 
hold.
L The line indicator flashes.
L If you press the other line button 
before pressing  {HOLD }, the 1st 
call is disconnected.
2To answer a 2nd call, press the 
relevant line button. 
To make a 2nd call, press the other 
line button or  {SP-PHONE }, then 
dial the phone number.
L The other line indicator lights.
3To return to the 1st call, press the line 
button for the 1st call.
LThe 2nd call is disconnected.
L To hold the 2nd call in step 3, press 
{HOLD } before pressing the line 
button for the 1st call.
Note:
L When the Do Not Disturb (DND) 
feature is turned on, beeps will not be 
heard during a conversation.
L To establish a conference call, see 
“Conference calls” on page 38.
Useful features during a 
call
Call privacy
Call privacy allows you to prevent other 
extensions from joining your 
conversations with outside callers. The 
phone always keeps call privacy on 
unless you manually turn this feature off.
Call privacy release 
During the call, press the line button for 
the call. You will hear a double-beep.
LAny system phones can join the call 
by pressing the relevant line button.
Call privacy release recover 
Press the line button again during the 
call. You will hear a 3-beep.
Note:
L Call privacy will turn on again 
automatically when you hang up.
L If a non-system phon e is connected on 
the same line, this feature does not 
work for the phone.
L When a non-system phone answers a 
call, any system phones can join the 
call by pressing the relevant line 
button.
HOLD button
This feature allows you to put a call on 
hold (for an outside call only).
To put a call on hold
During an outside call, press  {HOLD }.
L The line indicator flashes.
L If using the handset, you can place it 
on the cradle.
L To transfer the call to another 
extension, see “Transferring calls” on 
page 37. 




						

							Making/Answering Calls
For assistance, please visit http://www.panasonic.com/phonehelp29
To release the hold
Press the line button.
LThe other extension users can take 
the call by pressing their line buttons.
Note:
L If a call is kept on hold for more than 
60 or 120 seconds, an alarm tone 
starts to sound (hold reminder). To 
turn off the hold reminder, see “Hold 
reminder” on page 29.
L If a call is kept on hold for more than 5 
minutes, the call is disconnected. To 
keep a call on hold longer than 5 
minutes, release hold before 5 
minutes and then place the call on 
hold again.
Hold reminder
This feature reminds you the call is on 
hold by sounding a 4-tone alarm every 
60 or 120 seconds. The default setting is 
“60 Seconds”.
Important:
L Make sure that the unit is in standby 
mode. 
1Press  {MENU/SET }.
2Select “ Phone Setup”, then press 
{ MENU/SET }.
3Select “ Hold Reminder ”, then 
press  {MENU/SET }.
4Select the desired setting, then press 
{ MENU/SET }.
5Press and hold  {MENU/SET } to 
return to standby mode.
Note:
L To return to the previous menu, press 
{
						

							Making/Answering Calls
30
For assistance, please visit http://www.panasonic.com/phonehelp
Flash time
The flash time depends on your 
telephone exchange or host PBX. You 
can select the following flash time: 80 
ms , 100 ms,  200 ms, 300 ms, 400 ms , 
500 ms , 600 ms , and 700 ms .
The default setting is “ 600 ms”.
Important:
L Make sure that the unit is in standby 
mode. 
1Press  {MENU/SET }.
2Select “ Phone Setup ”, then press 
{ MENU/SET }.
3Select “ Flash Time”, then press 
{ MENU/SET }.
4Select the desired setting, then press 
{MENU/SET }.
5Press and hold  {MENU/SET } to 
return to standby mode.
Note:
L To return to the previous menu, press 
{